Skip to main content

CALPADS error brief · FRMT

FRMT0009

Invalid column count for file type
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Format for invalid column (fields) count based on file type

Focus fields

Fields validated

8.01 Record Type Code 8.02 Transaction Type Code 8.03 Local Record ID 8.04 Reporting LEA 8.05 School of Assignment 8.06 Academic Year ID 8.07 SEID 8.08 Local Staff ID 8.09 Staff Legal First Name 8.10 Staff Legal Last Name 8.11 Staff Birth Date 8.12 Staff Gender Code 8.13 Staff Job Classification Code 8.14 Staff Job Classification FTE Percentage 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this error actually means

Blank optional assignment-code positions still require delimiters. Missing, extra, or embedded delimiters shift later values and can turn one structural defect into many apparent field errors.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Correct blank...value^^next value...One empty position is preserved.
Missing field...value^next value...Later fields shift left.
Extra field...value^^^next value...Later fields shift right.
Embedded delimiterA source value contains ^CALPADS reads another column.

Fields and records evaluated

  • The complete 21-field SASS record layout

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row, Reporting LEA, School, Academic Year, masked SEID, Job Classification, FTE, and assignment-code positions.

  2. 2

    Confirm identity and organization

    Match accepted SDEM history, authorized HR evidence, official organization codes, and the actual assignment before editing.

  3. 3

    Test the exact rule

    • Count fields/delimiters on the physical rejected row.
    • Compare with the current 21-field SASS layout.
    • Inspect all seven optional assignment-code positions.
    • Check line breaks and obsolete vendor templates.
  4. 4

    Find the first divergence

    Trace HR, position control, SIS scheduling, code crosswalks, joins, spreadsheet handling, file generation, and upload context.

  5. 5

    Make the supported correction

    Restore every required position, including blanks, and correct the file-generation process.

  6. 6

    Regenerate and reconcile

    Confirm acceptance, review Reports 4.4 and 4.5, reconcile CRSE dependencies, and audit other staff produced by the same mapping.

Official FRMT0009 guidance · CALPADS Staff Assignment guidance · Report 4.4 Staff Profile List · Current specifications and code sets