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CALPADS error brief · GERR

GERR0001

Required Field Missing
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

A required field for the submitted Record Type is missing

Focus fields

Fields validated

8.01 Record Type Code 8.04 Reporting LEA 8.05 School of Assignment 8.06 Academic Year ID 8.07 SEID 8.08 Local Staff ID 8.09 Staff Legal First Name 8.10 Staff Legal Last Name 8.11 Staff Birth Date 8.12 Staff Gender Code 8.13 Staff Job Classification Code 8.14 Staff Job Classification FTE Percentage

Recommended correction path

Suggested resolution

What this error actually means

Some fields are always required; others become required because of a job classification or assignment. A row can have 21 columns and still fail requiredness.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
PresentSupported value in the correct positionFormat and code rules must also pass.
BlankTwo delimiters with nothing betweenTrace source or mapping omission.
WhitespaceSpaces onlyNo meaningful value was submitted.
ConditionalJob class 10/11/25 with no assignment codeAnother field triggered requiredness.

Fields and records evaluated

  • The universally or conditionally required SASS field identified in submission detail

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row, Reporting LEA, School, Academic Year, masked SEID, Job Classification, FTE, and assignment-code positions.

  2. 2

    Confirm identity and organization

    Match accepted SDEM history, authorized HR evidence, official organization codes, and the actual assignment before editing.

  3. 3

    Test the exact rule

    • Locate the exact missing field.
    • Determine whether it is universal or conditional.
    • Inspect null/default handling.
    • Use authorized HR/position evidence rather than inventing a value.
  4. 4

    Find the first divergence

    Trace HR, position control, SIS scheduling, code crosswalks, joins, spreadsheet handling, file generation, and upload context.

  5. 5

    Make the supported correction

    Populate the supported value in the correct position or correct the transaction that made it required.

  6. 6

    Regenerate and reconcile

    Confirm acceptance, review Reports 4.4 and 4.5, reconcile CRSE dependencies, and audit other staff produced by the same mapping.

Official GERR0001 guidance · CALPADS Staff Assignment guidance · Report 4.4 Staff Profile List · Current specifications and code sets