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CALPADS error brief · GERR

GERR0002

Value Not Found in Reference Set
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

The value provided for the field is not a valid value from the CALPADS Code Sets

Focus fields

Fields validated

8.01 Record Type Code 8.02 Transaction Type Code 8.03 Local Record ID 8.04 Reporting LEA 8.05 School of Assignment 8.06 Academic Year ID 8.07 SEID 8.08 Local Staff ID 8.09 Staff Legal First Name 8.10 Staff Legal Last Name 8.11 Staff Birth Date 8.12 Staff Gender Code 8.13 Staff Job Classification Code 8.14 Staff Job Classification FTE Percentage 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this error actually means

Local titles and descriptions are not submission codes. A value may also belong to another field, contain padding, or reflect an obsolete local crosswalk.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
ValidExact current code for this fieldVerify actual assignment evidence.
InvalidLocal job titleA title is not necessarily a CALPADS code.
InvalidCode valid in another fieldReference sets are field-specific.
InvalidPadded or mistyped codeExact characters matter.

Fields and records evaluated

  • The SASS code field identified in submission detail

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row, Reporting LEA, School, Academic Year, masked SEID, Job Classification, FTE, and assignment-code positions.

  2. 2

    Confirm identity and organization

    Match accepted SDEM history, authorized HR evidence, official organization codes, and the actual assignment before editing.

  3. 3

    Test the exact rule

    • Identify the field and literal value.
    • Compare with the current SASS code set.
    • Review local-to-CALPADS mappings.
    • Verify the code and effective period.
  4. 4

    Find the first divergence

    Trace HR, position control, SIS scheduling, code crosswalks, joins, spreadsheet handling, file generation, and upload context.

  5. 5

    Make the supported correction

    Correct the authoritative local value or crosswalk to the exact supported CALPADS code.

  6. 6

    Regenerate and reconcile

    Confirm acceptance, review Reports 4.4 and 4.5, reconcile CRSE dependencies, and audit other staff produced by the same mapping.

Official GERR0002 guidance · CALPADS Staff Assignment guidance · Report 4.4 Staff Profile List · Current specifications and code sets