Skip to main content

CALPADS error brief · GERR

GERR0007

Code submitted outside the effective date range
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Code submitted outside the effective date range

Focus fields

Fields validated

8.01 Record Type Code 8.02 Transaction Type Code 8.03 Local Record ID 8.04 Reporting LEA 8.05 School of Assignment 8.06 Academic Year ID 8.07 SEID 8.08 Local Staff ID 8.09 Staff Legal First Name 8.10 Staff Legal Last Name 8.11 Staff Birth Date 8.12 Staff Gender Code 8.13 Staff Job Classification Code 8.14 Staff Job Classification FTE Percentage 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this error actually means

Unlike GERR0002, CALPADS recognizes the value; it simply cannot be used for this reporting period. Retired codes often remain in local HR/SIS tables after their valid-through date.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
ValidCode effective during the Academic YearCode and period align.
InvalidRetired code used in a later yearUse a supported successor only if duties match.
InvalidFuture code used too earlyDo not apply before its effective date.
Possible year defectCorrect code paired with wrong Academic YearCorrect the year instead of the code.

Fields and records evaluated

  • The identified SASS code field
  • 8.06 Academic Year ID

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row, Reporting LEA, School, Academic Year, masked SEID, Job Classification, FTE, and assignment-code positions.

  2. 2

    Confirm identity and organization

    Match accepted SDEM history, authorized HR evidence, official organization codes, and the actual assignment before editing.

  3. 3

    Test the exact rule

    • Identify the code and Academic Year used by the rule.
    • Review valid-from and valid-through dates.
    • Determine whether code, year, or both are wrong.
    • Update stale local crosswalks.
  4. 4

    Find the first divergence

    Trace HR, position control, SIS scheduling, code crosswalks, joins, spreadsheet handling, file generation, and upload context.

  5. 5

    Make the supported correction

    Correct the unsupported code or Academic Year while preserving the actual assignment history.

  6. 6

    Regenerate and reconcile

    Confirm acceptance, review Reports 4.4 and 4.5, reconcile CRSE dependencies, and audit other staff produced by the same mapping.

Official GERR0007 guidance · CALPADS Staff Assignment guidance · Report 4.4 Staff Profile List · Current specifications and code sets