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CALPADS error brief · SASS

SASS0268

Staff Job Classification FTE Percentage Equals 1
Severity Warning
Error type Data Discrepancy
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

The Staff Job Classification FTE Percentage appears to be very low and may not be an accurate reflection of the actual FTE percentage for the Staff Job Classification.

Focus fields

Fields validated

8.14 Staff Job Classification FTE Percentage

Recommended correction path

Suggested resolution

What this assignment error means

This warning is not proof the value is wrong. A legitimate one-percent assignment should remain 1; however, a local value of 1.0 may have meant 100% before export.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Possibly correct1 intended as one percentRetain when position evidence supports it.
Common defect1.0 intended as full-timeConvert to 100 if that is the required supported representation.
Different errorBelow 1Fails fatal SASS0118.
Do not assumeChange every 1 to 100Review each assignment individually.

Fields and records evaluated

  • 8.13 Staff Job Classification Code
  • 8.14 Staff Job Classification FTE Percentage

Recommended correction path

  1. 1

    Locate the exact SASS row

    Capture Reporting LEA, School of Assignment, Academic Year, masked SEID, Job Classification, FTE, and all seven support-assignment fields.

  2. 2

    Confirm the educator and organization

    Match the SASS row to accepted SDEM history, HR/position-control evidence, the official school/LEA code, and the actual assignment.

  3. 3

    Test the exact rule

    • Determine whether the source stores fractions or percentages.
    • Review position-control, payroll, contract, and actual assignment.
    • Compare the staff member’s other job classifications and total workload.
    • Audit other rows produced by the same FTE mapping.
  4. 4

    Find the first divergence

    Inspect HR, position control, SIS scheduling, local code crosswalks, joins, and export calculations. Do not treat a job title as a CALPADS classification without checking duties.

  5. 5

    Make the supported correction

    Leave a supported one-percent value unchanged, or correct a proven 1.0-to-100 conversion defect in the source/export.

  6. 6

    Regenerate and reconcile

    Confirm SASS acceptance, inspect Staff Profile Report 4.4 and Staff Nonclassroom Based or Support Assignment Detail Report 4.5, and reconcile affected CRSE sections and other staff produced by the same mapping.

Official SASS0268 guidance · CALPADS Staff Assignment guidance · Fall 2 Reporting Roadmap · Current specifications, code sets, and valid combinations