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CALPADS error brief · SASS

SASS0219

Invalid Non Classroom Based Job Assignment Code and Staff Job Classification Code combination values
Severity Fatal
Error type Input Validation
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

Staff Job Classification Code and Non Classroom Based Job Assignment Code must be a valid combination as defined in the CALPADS Valid Code Combinations document

Focus fields

Fields validated

8.13 Staff Job Classification Code 8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this assignment error means

A code can be valid by itself and still be invalid with the selected job classification. CALPADS uses the combination to distinguish the employee’s broad classification from specific functions.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Valid combinationCurrent combination table permits the job class and assignment codeVerify it also describes actual duties.
Invalid combinationBoth codes exist but are not permitted togetherCorrect the unsupported side from evidence.
Common causeLocal title mapped directly to an assignment codeTitles are not CALPADS code definitions.
Multiple assignmentsOne of codes 1–7 is incompatibleValidate every populated position.

Fields and records evaluated

  • 8.13 Staff Job Classification Code
  • 8.15–8.21 Nonclassroom Based or Support Assignment Codes 1–7

Recommended correction path

  1. 1

    Locate the exact SASS row

    Capture Reporting LEA, School of Assignment, Academic Year, masked SEID, Job Classification, FTE, and all seven support-assignment fields.

  2. 2

    Confirm the educator and organization

    Match the SASS row to accepted SDEM history, HR/position-control evidence, the official school/LEA code, and the actual assignment.

  3. 3

    Test the exact rule

    • List the job classification and all seven assignment-code positions.
    • Compare each pairing with the current CALPADS Valid Code Combinations document.
    • Review actual duties and position-control records.
    • Check whether a retired or locally repurposed crosswalk is being used.
  4. 4

    Find the first divergence

    Inspect HR, position control, SIS scheduling, local code crosswalks, joins, and export calculations. Do not treat a job title as a CALPADS classification without checking duties.

  5. 5

    Make the supported correction

    Correct the job classification, incompatible assignment code, or local crosswalk. Do not choose codes solely because their labels resemble a local title.

  6. 6

    Regenerate and reconcile

    Confirm SASS acceptance, inspect Staff Profile Report 4.4 and Staff Nonclassroom Based or Support Assignment Detail Report 4.5, and reconcile affected CRSE sections and other staff produced by the same mapping.

Official SASS0219 guidance · CALPADS Staff Assignment guidance · Fall 2 Reporting Roadmap · Current specifications, code sets, and valid combinations