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CALPADS error brief · SASS

SASS0201

School not open during Academic Year
Severity Fatal
Error type Input Validation
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

School should be open during Academic Year reported

Focus fields

Fields validated

8.05 School of Assignment 8.06 Academic Year ID

Recommended correction path

Suggested resolution

CALPADS SASS correction guide · Fatal input validation

SASS0201: School not open during Academic Year

School should be open during Academic Year reported

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 8.05 School of Assignment
  • 8.06 Academic Year ID

SDLA Flowchart: debug the hierarchy from the top

1 · HR, personnel, credentialing, and local systemsConfirm the staff member, employment evidence, SEID, position, site, job classification, FTE, and assignment details in the systems responsible for those facts.
2 · SDEM staff identity and employment history Prerequisite gateThe correct SDEM record must exist and process successfully under the same Reporting LEA and SEID before a dependent assignment can be trusted.
3 · SASS staff assignment — current debugging levelValidate the same SEID plus Academic Year ID, School of Assignment, Staff Job Classification Code, FTE percentage, and any required nonclassroom assignment codes.
4 · CRSE teaching assignmentsFor classroom staff, course sections must connect to a qualifying SASS assignment for the same person, school, and academic year.
5 · SCSE enrollment and Fall 2 reviewOnly after upstream staff and course records are sound should the team reconcile student-section records, reports, and certification results.

One person does not always mean one assignment record

SDEMEstablishes the staff member’s identity and employment history.
SASSOne or more records may describe assignments by school and job classification.
CRSEEach applicable course section connects to the appropriate staff assignment.
SCSEEach student-course enrollment connects downstream to the section.

Illustrative principle: a principal who also teaches may require more than one SASS job classification. Do not create duplicate SASS rows with the same primary-key combination.

Recommended correction path

  1. 1

    Confirm the staff member’s actual work location

    Use HR/personnel and site evidence to distinguish a school assignment from a district-office or county-office assignment.

  2. 2

    Clear the SDEM prerequisite gate

    Confirm the accepted SDEM identity, SEID, Reporting LEA, and employment coverage.

  3. 3

    Validate the organization

    Check the CDS identifier, school type, charter status, operational dates, and reporting relationship in the California School Directory and CALPADS.

  4. 4

    Apply the job-specific rule

    Confirm that the submitted job classification or superintendent-level assignment is permitted for that type of organization.

  5. 5

    Correct the source mapping

    Repair the HR location, SIS school, district-office representation, or extract crosswalk.

  6. 6

    Resubmit and inspect dependencies

    Confirm SASS acceptance and review related course records and Fall 2 staff reports.

2026–27 Fall 2 working calendar

Before Census DayReconcile SDEM identities, employment coverage, SASS assignments, school mappings, classifications, FTE, and course dependencies.
Fall 2 Census Day and opening of the official submission window.
CDE’s recommended date for reaching zero Fall 2 errors.
Certification deadline. Fall 2 has no amendment window.

Verify the official CDE reporting calendar before acting because dates can change.

Before closing the correction

  • Confirm the accepted SDEM identity and employment history under the intended Reporting LEA and SEID.
  • Confirm the accepted SASS record under the intended academic year, school, and job classification.
  • Reconcile applicable CRSE records and Fall 2 staff reports after the upstream correction.
  • Check other staff records created by the same HR, SIS, integration, or extract rule.

Official references and practical support