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CALPADS error brief · IVR

IVR0106

Invalid SEID
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

SEID must be a valid SEID in the CCTC file

Focus fields

Fields validated

8.07 SEID

Recommended correction path

Suggested resolution

CALPADS SASS correction guide · Fatal input validation

IVR0106: Invalid SEID

SEID must be a valid SEID in the CCTC file

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 8.07 SEID

SDLA Flowchart: debug the hierarchy from the top

1 · HR, personnel, credentialing, and local systemsConfirm the staff member, employment evidence, SEID, position, site, job classification, FTE, and assignment details in the systems responsible for those facts.
2 · SDEM staff identity and employment history Prerequisite gateThe correct SDEM record must exist and process successfully under the same Reporting LEA and SEID before a dependent assignment can be trusted.
3 · SASS staff assignment — current debugging levelValidate the same SEID plus Academic Year ID, School of Assignment, Staff Job Classification Code, FTE percentage, and any required nonclassroom assignment codes.
4 · CRSE teaching assignmentsFor classroom staff, course sections must connect to a qualifying SASS assignment for the same person, school, and academic year.
5 · SCSE enrollment and Fall 2 reviewOnly after upstream staff and course records are sound should the team reconcile student-section records, reports, and certification results.

One person does not always mean one assignment record

SDEMEstablishes the staff member’s identity and employment history.
SASSOne or more records may describe assignments by school and job classification.
CRSEEach applicable course section connects to the appropriate staff assignment.
SCSEEach student-course enrollment connects downstream to the section.

Illustrative principle: a principal who also teaches may require more than one SASS job classification. Do not create duplicate SASS rows with the same primary-key combination.

Recommended correction path

  1. 1

    Stop at the SDEM prerequisite gate

    Do not begin by changing job classification or FTE. Confirm that the intended staff member has an accepted SDEM record under the Reporting LEA.

  2. 2

    Verify the person and SEID securely

    Have authorized HR, personnel, credentialing, or CALPADS staff compare the SEID with current Commission records. Do not transmit an SEID with unnecessary personal information.

  3. 3

    Match the identifiers across files

    Compare SDEM field 7.08 SEID with SASS field 8.07 SEID and, when applicable, CRSE field 9.16 SEID. One transposed digit creates a different hierarchy.

  4. 4

    Check SDEM employment coverage

    Confirm the SDEM history and employment dates support the reporting period. An accepted historical identity does not by itself prove that the assignment belongs in the current year.

  5. 5

    Correct the authoritative source

    Repair the HR, credentialing, SIS, integration, or local crosswalk that supplied the incorrect identifier, then regenerate the affected record.

  6. 6

    Reprocess and walk downstream

    Confirm SDEM first, then SASS, then applicable CRSE records and Fall 2 reports. Document what was changed and which related records were rechecked.

2026–27 Fall 2 working calendar

Before Census DayReconcile SDEM identities, employment coverage, SASS assignments, school mappings, classifications, FTE, and course dependencies.
Fall 2 Census Day and opening of the official submission window.
CDE’s recommended date for reaching zero Fall 2 errors.
Certification deadline. Fall 2 has no amendment window.

Verify the official CDE reporting calendar before acting because dates can change.

Before closing the correction

  • Confirm the accepted SDEM identity and employment history under the intended Reporting LEA and SEID.
  • Confirm the accepted SASS record under the intended academic year, school, and job classification.
  • Reconcile applicable CRSE records and Fall 2 staff reports after the upstream correction.
  • Check other staff records created by the same HR, SIS, integration, or extract rule.

Official references and practical support