Tagged with: Student Enrollment

CERT019 Dropouts in Grades 9-12 and US but no certified Enrollment Last Year in Grades 9-12 and US

Dropouts are being reported for grades 9-12 and Ungraded Secondary, but this school had no certified enrollment in grades 9-12 and Ungraded Secondary in the previous year.

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0005 LEA does not have ownership of student enrollment to make the update

The student’s SINF Effective Start - End date range does not align with the LEA's enrollment.

GERR0007 Code submitted outside the effective date range

Code submitted outside the effective date range

GERR0007 Code submitted outside the effective date range

Code submitted outside the effective date range

IVR0001 Invalid Submitter

Reporting LEA must equal CDS code associated with submitter User ID

IVR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

IVR0010 Missing Alias First Name

If Student Alias Last Name is populated Then Student Alias First Name must be populated

IVR0011 Missing Alias Last Name

If Student Alias First Name is populated Then Student Alias Last Name must be populated

IVR0012 Invalid Student Age

If Grade Level Code is equal to Adult (AD) Then Student age should be greater than or equal to 16 and less than 80; Else Student Age should be greater than 0 and less than or equal to 22 If School is not a Charter

IVR0013 School Start Date Less Than Birth Date

Enrollment Start Date must be greater than Student Birth Date

IVR0034 Duplicate Record within File

Two or more records exist with the same operational key fields

IVR0036 Invalid Country and State-Province Combination

Student Birth Country Code and Student Birth State Province Code must be a valid combination

IVR0064 Invalid Effective Start Date - Academic Year combination

Effective Start Date must be within Academic Year specified

IVR0066 Effective End Date less than Effective Start Date

Effective End Date must be greater than or equal to Effective Start Date

IVR0067 Invalid Effective End Date - Academic Year combination

Effective End Date must be within Academic Year specified

IVR0116 Duplicate Effective Start Date in file

Only one record for an SSID may exist in the file with the same Effective Start Date

IVR0180 Records Delete The Last Student Demo

The submitted records attempt to delete the Last Demo Record for a student in CALPADS

IVR0613 Effective Start Date greater than Current Date plus six months

Effective Start Date must be less than or equal to current date plus six months

IVR0668 Birth Date is greater than current date

Birth Date must be less than or equal to current date.

SENR0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SENR0013 Enrollment Start Date Less Than Birth Date

Enrollment Start Date must be greater than Student Birth Date

SENR0014 Enrollment Start Date Greater Than Current Date plus three months

Enrollment Start Date must be less than or equal to current date plus three months

SENR0015 Missing Exit Date

If Student Exit Reason Code is populated Then Enrollment Exit Date must be populated

SENR0018 Invalid Exit Date for the submitted Exit Reason

Enrollment Exit Date must be greater than or equal to Enrollment Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019 Enrollment Exit Date Greater Than Current Date plus 30 days

Enrollment Exit Date must be less than or equal to current date plus 30 days

SENR0020 Missing Exit Reason

If Enrollment Exit Date is populated Then Student Exit Reason Code must be populated

SENR0022 Invalid Exit Reason and Completion Status Combination

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023 Invalid Exit Reason and Grade Level Combination

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0028 Multiple Primary Enrollments within CALPADS

Student primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0029 Missing Completion Status

If Student Exit Reason Code = E230 (CompleterExit) Then Student School Completion Status Code must be populated

SENR0031 Missing Met UC CSU Indicator

If Student School Completion Status Code = 100, 106 ,108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated

SENR0032 Missing SSID Enrollment Record Operational Key

If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated

SENR0037 Duplicate enrollment with same Enrollment Start Date

Student primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0167 Invalid Start Date with R Transaction

Invalid Start Date for Record with R Transaction Type Code

SENR0175 Invalid Exit Reason Code

If Student School Completion Status = 100 (Graduated) Then Student Exit Reason Code must = E230 (Completer Exit)

SENR0178 Start Date Mismatch

The student has an overlapping enrollment (closed or open) for the same LEA and school

SENR0182 Enrollment School Start Date is Before School Open Date

Enrollment School Start Date is Before School Open Date

SENR0184 Enrollment Start Date Is After School Closed Date

Enrollment Start Date Is After School Closed Date

SENR0187 Short term enrollment period must be 30 days or less

Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0188 Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA

Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0189 Short-term Enrollment Status Code used for student in a Non-Educational Options school

Only Educational Options schools may submit short term enrollments "Educational Options" means Juvenile Court, County Community, Community Day, Continuation, or Opportunity schools (JUV, COMM, COMMDAY, HOMHOS, CON, OPP) - reference ESI data Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0192 Invalid District of Geographic Residence

District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school, NPS, or county office of education in the academic year specified.

SENR0203 Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption)

Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Enrollment Exit Date must not be in academic year 2007-08 or 2008-09

SENR0225 Invalid student age for Adult Ed exit or completion code

If Student Exit Category equals E230 and School Completion Status Code equals 250; or if Student Exit Category equals T260; then Student Age must be greater than or equal to 18 on the Exit Date

SENR0226 Duplicate SSID Request within File

Only one record may exist in the file with the same Local ID when the SSID is blank.

SENR0319 Invalid use of AD Grade Level or submission of IN, TD, PS, or K-12 grade levels at an Adult Education Center

If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, PS, TK or K-12 is submitted for a student, then the School of attendance must not be an Adult Education Center

SINF0045 Invalid Student Hispanic Ethnicity Indicator and Student Ethnicity Missing Indicator combination

Student Ethnicity Missing Indicator must accurately reflect what is populated in the Student Hispanic Ethnicity Indicator

SINF0046 Invalid Student Race Code and Student Race Missing Indicator combination

Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields

SINF0049 Missing Residential Address Line 1

If Address City Name, Address State Province Code, or Address Zip is populated Then Address Line 1 must be populated

SINF0050 Missing Residential Address Line 1, Residential City, Residential State/Province, and Residential Zip

If Address Line 2 is populated Then Address Line 1, Address City Name, Address State Province Code, and Address Zip must be populated

SINF0051 Missing Residential Address City Name

If Address Line 1, Address State Province Code, or Address Zip is populated Then Address City Name must be populated

SINF0052 Missing Residential Address State Province Code

If Address Line 1, Address City Name, or Address Zip is populated Then Address State Province Code must be populated

SINF0053 Missing Residential Address Zip Code

If Address Line 1, Address City Name, or Address State Province Code is populated Then Address Zip Code must be populated

SINF0061 Missing Enrolled in US School less than Three Cumulative Years Indicator

If Student Birth Country Code Not Equal To United States (US), Puerto Rico (PR), Unknown (UU) or blank Then Enrolled in US School less than Three Cumulative Years Indicator must be populated

SINF0068 Mismatch of SSID Demographics for Student Information Update

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year Or Student Legal First Name and Student Legal Last Name must equal existing ODS Student Legal First Name and Student Legal Last Name in the latest SINF record

SINF0453 Invalid Combination of Parent/Guardian1 First Name, Last Name and Highest Education Level fields.

If any Parent/Guardian1 field is populated (First Name, Last Name, Highest Education Level), then all three must be populated.

SINF0528 Missing Student Preferred First Name

If Student Preferred Last Name is populated Then Student Preferred First Name must be populated

SINF0529 Missing Student Preferred Last Name

If Student Preferred First Name is populated Then Student Preferred Last Name must be populated

SINF0555 Invalid Combination of Parent/Guardian1 and Parent/Guardian2 Fields

Parent/Guardian1 fields should be populated before Parent/Guardian2 fields.

SINF0577 Missing Mailing Address City Name

If Mailing Address Line 1, Mailing Address State Province Code, or Mailing Address Zip is populated then Mailing Address City Name must be populated

SINF0578 Missing Mailing Address Line 1

If Mailing Address City Name, Mailing Address State Province Code, or Mailing Address Zip is populated then Mailing Address Line 1 must be populated

SINF0579 Missing Mailing Address Line 1, Mailing City, Mailing State/Province, and Mailing Zip

If Mailing Address Line 2 is populated Then Mailing Address Line 1, Mailing Address City Name, Mailing Address State Province Code, and Mailing Address Zip must be populated

SINF0580 Missing Mailing Address State Province Code

If Mailing Address Line 1, Mailing Address City Name, or Mailing Address Zip is populated Then Mailing Address State Province Code must be populated

SINF0581 Missing Mailing Address Zip Code

If Mailing Address Line 1, Mailing Address City Name, or Mailing Address State Province Code is populated Then Mailing Address Zip Code must be populated

SINF0635 Invalid Combination of Parent/Guardian2 First Name and Last Name.

Parent/Guardian2 First and Last Name must both be populated or both left blank.

SINF0722 Parent/Guardian2 Highest Education Level should not be populated unless First and Last name are also given

If Parent/Guardian2 Highest Education Level is populated, then the Parent/Guardian2 First and Last Name must also be populated.