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CALPADS error brief · SINF

SINF0635

Invalid Combination of Parent/Guardian2 First Name and Last Name.
Severity Fatal
Error type Input Validation
Record type SINF

Official CALPADS rule

What CALPADS is rejecting

Parent/Guardian2 First and Last Name must both be populated or both left blank.

Focus fields

Fields validated

2.41 - Guardian 2 First Name 2.42 - Guardian 2 Last Name

Recommended correction path

Suggested resolution

Read the complete validation

CALPADS rule: Parent/Guardian2 First and Last Name must both be populated or both left blank.

Fields involved:

  • 2.41 - Guardian 2 First Name
  • 2.42 - Guardian 2 Last Name

How this student record moves through CALPADS

1. Authoritative SISMaintain supported identity and demographics.
2. SENR posts firstEstablish SSID and enrollment ownership.
3. SINF followsSupply overlapping effective-dated demographics.
4. SPRG and SELA followPrograms and language status use that context.

Upload reminder: A file may upload while individual records reject. Correct the SIS or extract when the next submission would recreate the error.

Choose the diagnostic pathway

  • Parent and guardian information
    • Is Parent/Guardian 1 complete before Parent/Guardian 2 is reported?
    • Are required names and education-level fields complete as a group?
    • Is education level based on supplied information?
    • Do privacy or safety circumstances affect whether information should be submitted?
  • Student identity and SSID alignment
    • Is this the intended student and current SSID?
    • Do legal name, birth date, and gender agree with authoritative information?
    • Does the latest CALPADS SINF record describe the same student?
  • Effective dates and enrollment ownership
    • Which SENR primary enrollment establishes ownership?
    • Does the SINF effective range overlap that enrollment?
    • Did a later LEA enrollment end the maintenance period?
    • Is short-term enrollment being mistaken for SINF ownership?
  • Race, ethnicity, and birth information
    • Were values reported from authorized source information rather than inferred?
    • Are missing indicators consistent with race and ethnicity fields?
    • Do birth country and state/province form a valid combination?
  • Residential and mailing addresses
    • Is every required residential-address component present?
    • If a mailing address is supplied, is it complete?
    • Did the SIS extract mix residential and mailing fields?
  • Initial U.S. School Enrollment Date
    • Does the date represent first K–12 entry in any U.S. state or Puerto Rico?
    • Was preschool entry mistakenly used?
    • Does the date align with age, enrollment, SELA, LTEL, and assessment context?
  • SIS, extract, and CALPADS history
    • What does the authoritative SIS contain?
    • Did the extract transform, omit, or default a value?
    • Which effective SINF record does CALPADS use?
    • Will the next extract reproduce the error?

Read the effective-dated record sequence

  1. Source informationConfirm what was actually provided.
  2. Authoritative SISReview the effective demographic record.
  3. SENR contextConfirm SSID, enrollment, and ownership.
  4. SINF extractInspect the transmitted values and dates.
  5. CALPADS verificationConfirm the intended record and dependencies.

Primary participants for this error

  • CALPADS coordinator
  • Registrar or enrollment staff
  • School-site office staff
  • Parent/guardian or authorized enrollment contact
  • Student records or records-management staff
  • SIS system owner

Compare four versions of the record

  • What authorized source information establishes.
  • What the authoritative SIS contains.
  • What the generated SINF file transmitted.
  • Which effective SINF record CALPADS is using.

Recommended correction path

  1. Identify the exact student and effective record

    Match SSID, Reporting LEA, effective dates, and the submitted SINF transaction.

  2. Return to authoritative source information

    Establish the supported identity, demographic, guardian, address, or school-entry value. Do not infer missing information.

  3. Compare the complete SINF history

    Determine which effective record CALPADS uses for the relevant enrollment or event date.

  4. Review every field in the rule

    Evaluate the validated fields as a related group and use current CALPADS definitions and code values.

  5. Correct the owning system

    Repair the authorized SIS record or extract mapping so the next submission will remain correct.

  6. Verify acceptance and downstream meaning

    Confirm the intended SINF record and review SENR, SPRG, SELA, assessment, accountability, and special-education effects.

Official CALPADS guidance

1) Verify that data is provided in the submission for Guardian 2 First Name and Guardian 2 Last Name fields.

OR

2) If the data for Guardian 2 First Name and Guardian 2 Last Name is unknown, do not submit any data for any of the two fields. All two fields must either be NULL or all must be populated.

Before closing the issue

  • Confirm SINF0635 no longer appears for the intended effective record.
  • Verify the correct SINF record controls the relevant enrollment or event date.
  • Document source evidence, correction owner, SIS field, and extract behavior.
  • Review SENR, SPRG, SELA, assessment, accountability, and special-education effects as applicable.

CALPADS Student Information guidance  |  Fall 1 Reporting Roadmap

What SINF maintains—and does not establish

What SINF maintains

  • Legal and preferred student identity information
  • Birth date and gender information
  • Race and ethnicity
  • Birth country
  • Parent/guardian names
  • Parent/guardian education levels
  • Residential address
  • Mailing address
  • Student Initial U.S. School Enrollment Date K–12
  • Effective dates establishing the student’s demographic history

SINF information is relatively static. Submit it when an SSID is assigned and thereafter when information changes. CALPADS preserves effective-dated Demographics and Address records.

Questions SINF should answer

  • Is this record attached to the correct student and SSID?
  • Are the student’s legal name and birth date accurate?
  • Are race and ethnicity reported according to the information provided?
  • Is the demographic record effective on the correct date?
  • Are parent/guardian fields internally complete and consistent?
  • Is the parent/guardian education level based on supplied information?
  • Is the residential address complete?
  • If a mailing address is provided, is the entire address supplied?
  • Is the Initial U.S. School Enrollment Date accurate for the student?
  • Does the SINF record overlap the enrollment or event that depends upon it?

Parent/Guardian Highest Education Level choices

  • 10 — Graduate Degree or Higher
  • 11 — College Graduate
  • 12 — Some College or Associate’s Degree
  • 13 — High School Graduate
  • 14 — Not a High School Graduate
  • 15 — Decline to State

Code 15 means the individual declined to state; it is not a substitute for unknown or missing information.

SINF does not establish

  • SENRWhere and when the student is enrolled
  • SELAEnglish Language Acquisition Status
  • SPRGProgram participation
  • SSRVStudent services
  • SWDS, PLAN, MEET, and SERVSpecial education eligibility, plans, meetings, and services

Review official CALPADS SINF guidance

SINF participant directory

Engage only the roles needed for the student, demographic domain, effective date, privacy question, or system issue.

  • CALPADS coordinator
  • Registrar or enrollment staff
  • School-site office staff
  • Parent/guardian or authorized enrollment contact
  • Student records or records-management staff
  • English learner program staff
  • Assessment coordinator
  • Accountability or data-analysis staff
  • Foster, migrant, or student-support program staff
  • Special education data staff
  • SIS system owner
  • Extract, integration, or vendor support