Tagged with: SENR

FRMT0001 Wrong field length

Field length does not match CALPADS File Specifications (CFS)

FRMT0002 Wrong date format

Date format does not match CALPADS File Specifications (CFS)

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0007 Code submitted outside the effective date range

Code submitted outside the effective date range

SENR0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SENR0013 Enrollment Start Date Less Than Birth Date

Enrollment Start Date must be greater than Student Birth Date

SENR0014 Enrollment Start Date Greater Than Current Date plus three months

Enrollment Start Date must be less than or equal to current date plus three months

SENR0015 Missing Exit Date

If Student Exit Reason Code is populated Then Enrollment Exit Date must be populated

SENR0018 Invalid Exit Date for the submitted Exit Reason

Enrollment Exit Date must be greater than or equal to Enrollment Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019 Enrollment Exit Date Greater Than Current Date plus 30 days

Enrollment Exit Date must be less than or equal to current date plus 30 days

SENR0020 Missing Exit Reason

If Enrollment Exit Date is populated Then Student Exit Reason Code must be populated

SENR0022 Invalid Exit Reason and Completion Status Combination

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023 Invalid Exit Reason and Grade Level Combination

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0027 Multiple Primary Enrollments within LEA

Student primary enrollment cannot overlap an existing primary enrollment for the same student within the LEA. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0028 Multiple Primary Enrollments within CALPADS

Student primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0029 Missing Completion Status

If Student Exit Reason Code = E230 (CompleterExit) Then Student School Completion Status Code must be populated

SENR0031 Missing Met UC CSU Indicator

If Student School Completion Status Code = 100, 106 ,108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated

SENR0032 Missing SSID Enrollment Record Operational Key

If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated

SENR0037 Duplicate enrollment with same Enrollment Start Date

Student primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0048 Missing District of Geographic Residence

If Student School Transfer Code = 4 (District of Choice Transfer) is populated then District of Geographic Residence must be populated

SENR0167 Invalid Start Date with R Transaction

Invalid Start Date for Record with R Transaction Type Code

SENR0175 Invalid Exit Reason Code

If Student School Completion Status = 100 (Graduated) Then Student Exit Reason Code must = E230 (Completer Exit)

SENR0178 Start Date Mismatch

The student has an overlapping enrollment (closed or open) for the same LEA and school

SENR0182 Enrollment School Start Date is Before School Open Date

Enrollment School Start Date is Before School Open Date

SENR0184 Enrollment Start Date Is After School Closed Date

Enrollment Start Date Is After School Closed Date

SENR0187 Short term enrollment period must be 30 days or less

Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0188 Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA

Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0189 Short-term Enrollment Status Code used for student in a Non-Educational Options school

Only Educational Options schools may submit short term enrollments "Educational Options" means Juvenile Court, County Community, Community Day, Continuation, or Opportunity schools (JUV, COMM, COMMDAY, HOMHOS, CON, OPP) - reference ESI data Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0192 Invalid District of Geographic Residence

District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school, NPS, or county office of education in the academic year specified.

SENR0203 Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption)

Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Enrollment Exit Date must not be in academic year 2007-08 or 2008-09

SENR0225 Invalid student age for Adult Ed exit or completion code

If Student Exit Category equals E230 and School Completion Status Code equals 250; or if Student Exit Category equals T260; then Student Age must be greater than or equal to 18 on the Exit Date

SENR0226 Duplicate SSID Request within File

Only one record may exist in the file with the same Local ID when the SSID is blank.

SENR0302 Invalid Student Exit Reason Code and Secondary Status Combination

If student has a Secondary Enrollment Status Code (20), Student Exit Reason must be null or = E170 (NonPrimaryEnrlExit)

SENR0315 Invalid Student Golden State Seal Merit Diploma Indicator

If Student Golden State Seal Merit Diploma Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0316 Student Seal of Biliteracy Indicator

If Student Seal of Biliteracy Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0317 Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

SENR0319 Invalid use of AD Grade Level or submission of IN, TD, PS, or K-12 grade levels at an Adult Education Center

If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, PS, TK or K-12 is submitted for a student, then the School of attendance must not be an Adult Education Center

SENR0472 Invalid Enrollment Status for Private School Groups

If School of Attendance = Private School Groups (0000002), then Enrollment Status must be 50 (non-ADA).

SENR0556 Invalid School for Non-ADA Enrollment Status 50

If Enrollment Status Code equal to 50 (Non-ADA Enrollment Status) AND Student Grade Level Code = PS, TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 Then Student must be enrolled in Private School-00000002

SENR0557 Invalid Grade Level for Student with Disabilities on an IEP

If the student has an Active Plan SPED record where Education Plan Type Code = 100 (IEP) Then Student Grade Level must be equal to PS, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

SENR0559 Invalid Enrollment Status for Grade Level IN,TD

If the student Grade Level = IN, TD Then Enrollment Status must be equal to 50

SENR0585 Graduate cannot have subsequent Enrollment

Submitted Graduate Record may not have a subsequent enrollment in CALPADS

SENR0586 Submitted Enrollment Exit Date may not exist after a student Graduates

Submitted Enrollment Exit Date may not exist after a student has already graduated with a Regular HS Diploma

SENR0587 Open Enrollment record invalid if student is a Graduate

Open enrollments may not be submitted if student already graduated with a Regular HS Diploma

SENR0606 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities

Enrolled Eligible and Participating Students should have a current Education Plan

SENR0622 Invalid Transitional Kindergarten (TK) Student Age

If Grade Level Code is equal to Transitional Kindergarten (TK) then student age should be at least 4 years as of September 1 in AY submitted.

SENR0630 Invalid Student School Completion Status for Graduation Exemption Indicator

If Graduation Exemption Indicator is populated then Student School Completion Status must equal 100 (Graduated)

SENR0631 Invalid Graduation Exemption based on Enrollment Exit Date

Graduation Exemption Indicator should not be populated if Enrollment Exit Date is before 7/1/2023

SENR0632 Missing Graduation Exemption Indicator

If Student School Completion Status is equal 100 (Graduated), then Graduation Exemption Indicator must be populated only if the Enrollment Exit Date is after 6/30/2023

SENR0676 Invalid Use of TK-12 Grade Levels in Preschool

If a Grade Level Code of TK-12 is submitted for a student, then the School of Attendance must not be a Preschool

SENR0677 Enrollment Start Date is After School Closed Date

Enrollment Start Date cannot be after School Closed Date.

SENR0742 Invalid Academic Year based on Enrollment Start Date

Academic Year ID must be the academic school Year associated with the Enrollment Start Date