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CALPADS error brief · SASS

SASS0474

Duplicate Non Classroom Based Job Assignment Code
Severity Fatal
Error type Input Validation
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

Non Classroom Based Job Assignment Codes 1-7 cannot have a duplicate value for the same SASS record.

Focus fields

Fields validated

8.15 Non Classroom Based Job Assignment Code 1 8.16 Non Classroom Based Job Assignment Code 2 8.17 Non Classroom Based Job Assignment Code 3 8.18 Non Classroom Based Job Assignment Code 4 8.19 Non Classroom Based Job Assignment Code 5 8.20 Non Classroom Based Job Assignment Code 6 8.21 Non Classroom Based Job Assignment Code 7

Recommended correction path

Suggested resolution

What this assignment error means

Repeating a code does not increase FTE or emphasis. Each position identifies a distinct function; duplicates usually result from joins, repeated local selections, or an export that fills unused positions incorrectly.

Valid, invalid, and unsafe responses

SituationValue or conditionInterpretation
Valid0100, 0200, 0300, then blanksEach reported function is distinct.
Invalid0200 appears in Code 1 and Code 3Duplicate within one row.
Common defectLast value copied into every unused positionUnused positions should remain blank.
Wrong correctionReplace duplicate with an unrelated codeRemove duplication; do not invent duties.

Fields and records evaluated

  • 8.15–8.21 Nonclassroom Based or Support Assignment Codes 1–7

Recommended correction path

  1. 1

    Locate the exact SASS row

    Capture Reporting LEA, School of Assignment, Academic Year, masked SEID, Job Classification, FTE, and all seven support-assignment fields.

  2. 2

    Confirm the educator and organization

    Match the SASS row to accepted SDEM history, HR/position-control evidence, the official school/LEA code, and the actual assignment.

  3. 3

    Test the exact rule

    • Compare all seven positions for exact repeated values.
    • Determine whether the duplicate exists in HR/SIS or only the export.
    • Remove repeated functions while preserving distinct supported assignments.
    • Afterward verify sequential order and valid job-classification combinations.
  4. 4

    Find the first divergence

    Inspect HR, position control, SIS scheduling, local code crosswalks, joins, and export calculations. Do not treat a job title as a CALPADS classification without checking duties.

  5. 5

    Make the supported correction

    Retain one instance of each supported assignment code, leave unused fields blank, and repair the extraction logic that produced repetition.

  6. 6

    Regenerate and reconcile

    Confirm SASS acceptance, inspect Staff Profile Report 4.4 and Staff Nonclassroom Based or Support Assignment Detail Report 4.5, and reconcile affected CRSE sections and other staff produced by the same mapping.

Official SASS0474 guidance · CALPADS Staff Assignment guidance · Fall 2 Reporting Roadmap · Current specifications, code sets, and valid combinations