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CALPADS error brief · SDEM

SDEM0109

Invalid Staff Ethnicity Missing Indicator and Staff Hispanic Ethnicity Indicator Combination
Severity Fatal
Error type Input Validation
Record type SDEM

Official CALPADS rule

What CALPADS is rejecting

Staff Ethnicity Missing Indicator must accurately reflect what is populated in the Staff Hispanic Ethnicity Indicator

Focus fields

Fields validated

7.18 Staff Hispanic Ethnicity Indicator 7.19 Staff Ethnicity Missing Indicator

Recommended correction path

Suggested resolution

CALPADS SDEM correction guide · Fatal input validation

SDEM0109: Invalid Staff Ethnicity Missing Indicator and Staff Hispanic Ethnicity Indicator Combination

Staff Ethnicity Missing Indicator must accurately reflect what is populated in the Staff Hispanic Ethnicity Indicator

Official CALPADS rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 7.18 Staff Hispanic Ethnicity Indicator
  • 7.19 Staff Ethnicity Missing Indicator

SDLA Flowchart: follow the staff data from source to certification

1 · Authoritative personnel evidenceHR, personnel, payroll, credentialing, and staff-provided records establish the supported facts.
2 · Local reconciliationResolve identity, SEID, employment dates, demographics, service history, and ownership across the systems that hold them.
3 · SIS or integration extractTranslate local values into the current 31-field SDEM layout, CALPADS code sets, and effective-date rules.
4 · CALPADS SDEM historyPost the supported staff demographic record and inspect the accepted effective-dated history under the correct SEID and LEA.
5 · Downstream review and Fall 2 certificationReconcile SASS and CRSE dependencies, Reports 4.1–4.5, Census Day inclusion, and certification totals.

Recommended correction path

  1. 1

    Confirm the authoritative response

    Review the staff-provided or HR-maintained demographic information without inference.

  2. 2

    Read the indicators together

    Compare ethnicity, race, missing indicators, birth date, and related code rules as applicable.

  3. 3

    Trace null and default handling

    Check whether HR, SIS, or the extract converted blanks, unknowns, or multiple selections incorrectly.

  4. 4

    Correct the responsible source

    Update only from authorized evidence and preserve confidentiality.

  5. 5

    Regenerate and compare

    Verify SDEM and Report 4.4, then check other staff affected by the same mapping.

2026–27 Fall 2 calendar

Before Census DayReconcile HR/personnel, SEIDs, SDEM histories, SASS assignments, course records, and local mappings.
Fall 2 Census Day and opening of the official submission window.
CDE’s recommended date for reaching zero Fall 2 errors.
Certification deadline. Fall 2 has no amendment window.

Verify the official CDE calendar before acting because dates can change.

Before closing the correction

  • Confirm the accepted SDEM history under the intended SEID and Reporting LEA.
  • Compare CALPADS Report 4.4 with authorized HR/personnel evidence.
  • Reconcile related SASS and CRSE records and Fall 2 Reports 4.1–4.5.
  • Check other staff affected by the same source, mapping, or interface rule.

Official references and practical support