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CALPADS error brief · PLAN

PLAN0633

Invalid Special Education Plan Type Code
Severity
FATAL error - Must be corrected in order to post the record and/or certify the data.
Error type PLAN - Special Education Plan
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Special Education Plans 300, 700, 800,and 900 are invalid for the PLAN file

Focus fields

Fields validated

23.01 - Record Type Code 23.11 - Special Education Plan Type Code

Recommended correction path

Suggested resolution

PLAN validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 23.01 Record Type Code
  • 23.11 Special Education Plan Type Code

Those legacy codes represented pending, eligible without a plan, or not eligible circumstances and ended after 2022–23. Current PLAN types are 100 IEP, 150 IFSP, and 200 ISP.

Eligibility and plan evidenceTeam determinations establish plan, disability, support, and setting.
Current PLAN versionReport the facts effective for this plan segment.
Valid combinationCodes must be both technically compatible and factually supported.

Why the retired values should not be “translated” automatically

Retired codeFormer meaningCurrent diagnostic question
300PendingDoes the event belong in MEET pending history or another current status structure?
700Eligible—parent declined FAPE/private placementWhat current SWDS/MEET/PLAN history accurately represents the circumstance?
800Eligible—no plan for other reasonsIs there actually an effective plan, or should this not be a PLAN record?
900Not EligibleDoes the eligibility outcome belong in MEET rather than PLAN?

Official wording inconsistency: the PLAN0633 rule lists 300, 700, 800, and 900, while its explanatory paragraph omits 800. Version 18 confirms that all four are retired.

Concrete checks

  • Confirm the event belongs in PLAN rather than SWDS or MEET.
  • Review whether a legacy code remained in the SEDS crosswalk.
  • Verify the student’s current effective plan.
  • Do not translate a retired no-plan status into an active plan type without evidence.

Recommended correction path

  1. 1

    Preserve the rejected version

    Capture SSID, LEA/SELPA, effective date, plan type, disability, support, setting, participation, and current PLAN history.

  2. 2

    Verify student and plan

    Confirm the record belongs to the intended student and governing IEP, IFSP, or ISP.

  3. 3

    Review authoritative determinations

    Use eligibility, plan, placement, participation, and program documentation—not assumptions based on services or classroom.

  4. 4

    Check the current matrix

    Validate each code individually, then verify the required combination and effective period.

  5. 5

    Correct the owning source

    Use 100, 150, or 200 only when an effective IEP, IFSP, or ISP exists. Route pending, non-participating, or not-eligible facts through the current appropriate record structure. Repair crosswalks, defaults, or copied-forward values.

  6. 6

    Resubmit and reconcile

    Confirm acceptance and review connected SWDS, MEET, PLAN, SERV, and reporting results.

Official references