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CALPADS error brief · PLAN

PLAN0610

Invalid Academic Year based on Plan Effective Start Date
Severity
FATAL error - Must be corrected in order to post the record and/or certify the data.
Error type PLAN - Special Education Plan
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Academic Year ID must be the academic school Year associated with Plan Effective Start Date

Focus fields

Fields validated

23.05 - Academic Year ID 23.12 -Special Education Plan Effective Start Date

Recommended correction path

Suggested resolution

PLAN validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 23.05 Academic Year ID
  • 23.12 Special Education Plan Effective Start Date

Academic Year ID follows the plan’s effective date—not the meeting date, upload date, current school year, or date staff entered the record.

The effective-date chain

Authoritative plan eventMeeting, amendment, signatures, and governing documentation.
23.12 Plan Effective Start DateThe date this version becomes effective.
23.05 Academic Year IDThe July–June year containing that date.
Dependent historySERV and later PLAN segments reconcile to the effective plan.

July 1 is the academic-year boundary

Plan Effective Start DateAcademic Year IDAssessment
202606302025-2026Valid: June 30 is the final day of 2025–26.
202607012026-2027Valid: July 1 begins 2026–27.
202606302026-2027Invalid: the year advanced one day too early.
202607012025-2026Invalid: the prior year ended the day before.

Concrete checks

  • Verify the effective date from the governing plan or amendment.
  • Confirm Academic Year ID uses CCYY-CCYY format.
  • Test whether the date falls between July 1 and June 30 of that year.
  • Check summer rollover settings and historical extracts.
  • Correct an inaccurate effective date before deriving the academic year.

Recommended correction path

  1. 1

    Preserve the rejected record

    Capture submission ID, SSID, Reporting LEA and SELPA, Academic Year ID, Plan Effective Start Date, and the current CALPADS PLAN history.

  2. 2

    Locate governing documentation

    Identify the plan, amendment, meeting record, implementation decision, and local source record that support the effective date.

  3. 3

    Identify each date’s purpose

    Separate meeting, signature, effective, upload, and service dates. Do not substitute one date merely because it is available.

  4. 4

    Test the two boundaries

    Place the effective date in the correct July–June academic year and, when prospective, confirm it is within the six-month submission boundary.

  5. 5

    Correct the source or submission timing

    When the effective date is correct, derive the containing July–June Academic Year ID. When the date is wrong, correct it from authoritative evidence first. Repair any rollover, default-year, or mapping defect.

  6. 6

    Resubmit and reconcile the lifecycle

    Confirm acceptance and review neighboring MEET, PLAN, SWDS, and SERV dates for gaps, overlaps, or disconnected records.

Official references