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CALPADS error brief · SDEM

SDEM0218

All associated Staff Assignment and/or Course Section records must be deleted before deleting the last remaining Staff Demographic record for SEID xxxxxxxxxx" (x’s represent the SEID number)
Severity Fatal
Error type Data Discrepancy
Record type SDEM

Official CALPADS rule

What CALPADS is rejecting

All associated Staff Assignment and Course Section records must be deleted before deleting the last remaining Staff Demographic record

Focus fields

Fields validated

7.06 Reporting LEA 7.08 SEID Related SASS Staff Assignment and CRSE Course Section records

Recommended correction path

Suggested resolution

CALPADS SDEM correction guide · Fatal data discrepancy

SDEM0218: All associated Staff Assignment and/or Course Section records must be deleted before deleting the last remaining Staff Demographic record for SEID xxxxxxxxxx" (x’s represent the SEID number)

All associated Staff Assignment and Course Section records must be deleted before deleting the last remaining Staff Demographic record

Official CALPADS rule

Severity: Fatal   Type: Data Discrepancy

Fields validated:

  • 7.06 Reporting LEA
  • 7.08 SEID
  • Related SASS Staff Assignment and CRSE Course Section records

SDLA Flowchart: follow the staff data from source to certification

1 · Authoritative personnel evidenceHR, personnel, payroll, credentialing, and staff-provided records establish the supported facts.
2 · Local reconciliationResolve identity, SEID, employment dates, demographics, service history, and ownership across the systems that hold them.
3 · SIS or integration extractTranslate local values into the current 31-field SDEM layout, CALPADS code sets, and effective-date rules.
4 · CALPADS SDEM historyPost the supported staff demographic record and inspect the accepted effective-dated history under the correct SEID and LEA.
5 · Downstream review and Fall 2 certificationReconcile SASS and CRSE dependencies, Reports 4.1–4.5, Census Day inclusion, and certification totals.

Recommended correction path

  1. 1

    Inspect the full staff chain

    Locate the SEID’s SDEM, SASS, and CRSE records in CALPADS and the local systems.

  2. 2

    Confirm the intended action

    Determine whether employment ended, a demographic history changed, or the last SDEM record is truly meant to be deleted.

  3. 3

    Consult all record owners

    Coordinate HR/personnel, scheduling, credentialing, site leadership, and CALPADS staff before deletion.

  4. 4

    Remove dependencies in order

    Delete or correct dependent course and assignment records only when supported, then address the final SDEM record.

  5. 5

    Rebuild and reconcile

    Restore any continuing staff history, review Fall 2 reports, and document the approved sequence.

2026–27 Fall 2 calendar

Before Census DayReconcile HR/personnel, SEIDs, SDEM histories, SASS assignments, course records, and local mappings.
Fall 2 Census Day and opening of the official submission window.
CDE’s recommended date for reaching zero Fall 2 errors.
Certification deadline. Fall 2 has no amendment window.

Verify the official CDE calendar before acting because dates can change.

Before closing the correction

  • Confirm the accepted SDEM history under the intended SEID and Reporting LEA.
  • Compare CALPADS Report 4.4 with authorized HR/personnel evidence.
  • Reconcile related SASS and CRSE records and Fall 2 Reports 4.1–4.5.
  • Check other staff affected by the same source, mapping, or interface rule.

Official references and practical support