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CALPADS error brief · SCSE

SCSE0534

SCSE/C records cannot have a future Academic Year
Severity Fatal
Error type Input Validation
Record type SCSE

Official CALPADS rule

What CALPADS is rejecting

If Record Type = SCSE or SCSC, then Academic Year cannot be in the future.

Focus fields

Fields validated

10.06 Academic Year ID

Recommended correction path

Suggested resolution

What this error actually means

Future schedules may exist locally, but SCSE reports applicable current or historical student-course relationships.

Valid versus invalid student-section records

PatternSCSE conditionInterpretation
Valid patternCurrent/historical applicable yearThe SCSE value and prerequisite relationships agree.
Invalid patternFuture Academic Year: rejectedCALPADS rejects the structure, identity, organization, or relationship.
Diagnostic cautionCorrect export-year selection; do not backdate a future schedule.Correct the first unsupported source fact.

Fields and prerequisites evaluated

  • 10.06 Academic Year ID

The Fall 2 dependency chain

Student identity and SENR ownership → local schedule → SDEM/SASS educator → CRSE section → SCSE membership → Reports 3.6 and 3.7

Registration and enrollment staff own SENR facts; counseling/scheduling staff own the student’s actual schedule; curriculum and master-schedule staff own course/section identifiers; SIS/CALPADS staff preserve those relationships in the extract.

Recommended correction path

  1. 1

    Preserve the rejected SCSE row

    Capture Reporting LEA, school, year, masked SSID, Local Course ID, Course Section ID, term, birth date, and the submission detail.

  2. 2

    Confirm identity and enrollment

    Match the student to the current SSID and verify qualifying SENR ownership at the applicable school and dates.

  3. 3

    Confirm the CRSE prerequisite

    Locate the accepted section with matching school, year, term, Local Course ID, and Course Section ID.

  4. 4

    Compare the actual local schedule

    Determine whether the student truly belongs in this section. Check drops, transfers, concurrent enrollment, rollover schedules, and duplicate joins.

  5. 5

    Correct the owning source

    Repair the supported enrollment, schedule, identifier, school/year configuration, crosswalk, or Version 18 export behavior. Avoid a one-off file edit.

  6. 6

    Resubmit and reconcile

    Confirm SCSE0534 clears, review Report 3.6 Course Section Enrollment by Content Area and Report 3.7 Course Section Enrollment details, and audit other students generated by the same configuration.

Official SCSE0534 guidance · CALPADS Course Data guidance · Report 3.6 · Report 3.7 · Current specifications and code sets