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CALPADS error brief · SELA

SELA0549

Invalid Deletion of English Learner SELA Record
Severity Fatal
Error type Input Validation
Record type SELA

Official CALPADS rule

What CALPADS is rejecting

Invalid deletion of English Learner SELA Record when Reclassified Fluent English Proficient (RFEP) record exists for student

Focus fields

Fields validated

12.13 English Language Acquisition Status Code 12.14 English Language Acquisition Status Start Date

Recommended correction path

Suggested resolution

Fields validated

  • 12.13 ELAS Code
  • 12.14 ELAS Start Date

Protected sequence: TBD → EL → RFEP

Deletion, correction, and reversal are not interchangeable

FindingAppropriate directionRisk to avoid
EL was correct; a field/date is wrongCorrect the foundational EL record through the authorized processDeleting valid identification history
RFEP and reclassification are correctPreserve both EL and RFEPChanging RFEP to EO because the student is proficient
RFEP itself is unsupportedReview and correct RFEP with required evidence and approvals Removing RFEP without restoring the accurate current status/services
Initial EL classification was erroneousUse the applicable correction-of-classification processDeleting EL while leaving dependent RFEP behind

Never “undo” history by trial-and-error deletion. Preserve an audit copy of the complete SELA timeline and determine exactly which event is inaccurate before changing anything.

Recommended correction path

  1. 1

    Freeze and document the timeline

    Capture every SELA code, date, Reporting LEA, record owner, and the rejected deletion.

  2. 2

    Review both determinations

    Use Initial and Summative ELPAC evidence, original language records, local reclassification criteria, approval records, and the RFEP effective date.

  3. 3

    Identify the actual error

    Determine whether EL classification, an EL date, RFEP decision, RFEP date, SSID, or record ownership is wrong.

  4. 4

    Use the least destructive valid correction

    Correct a value rather than deleting a supported status. Remove RFEP only when reclassification is proven invalid and authorized staff have defined the accurate replacement history.

  5. 5

    Coordinate ownership and services

    Engage the owning LEA/CALPADS Support, EL program lead, ELPAC coordinator, and authorized records staff as needed.

  6. 6

    Reconcile every downstream system

    Verify CALPADS, SIS, TOMS, assessment eligibility, services, reporting, and required RFEP monitoring remain accurate.

Official references