End-of-Year certification errors apply to the EOY 1, EOY 2, EOY 3, and EOY 4 submissions. They identify incomplete, inconsistent, or unexpected year-end data involving courses, programs, discipline, attendance, career technical education, and special education. Review the specified certification report and correct the underlying records before final approval.
CERT001
Enrollment Data Missing for Expected Open School
No student enrollment data is included for an open school that is specified for the collection.
CERT001
Enrollment Data Missing for Expected Open School
No student enrollment data is included for an open school that is specified for the collection.
CERT001
Enrollment Data Missing for Expected Open School
No student enrollment data is included for an open school that is specified for the collection.
CERT055
High school with No Enrollment in Career Technical Education
This high school did not submit any students as enrolled in Career-Technical Education courses.
CERT073
No Program Data Submitted for a School
There is no end of year program participation data for this school. See CALPADS Data Guide for a list of programs collected in the End of Year submission.
CERT097
Missing Title I Targeted Assistance Program Records
No Student Program records with an Education Program Code of 122 have been submitted for a school that received Title I Part A Targeted Assistance funding in the Reporting Year.
CERT102
No CTE Completer Data
No Student Career Technical Education records were submitted for this school.
CERT111
Homeless Program Eligibility Data Expected
No Homeless Program eligible students were submitted for an LEA.
CERT114
No Enrollment following E150 exit
If most recent enrollment contains Exit Code E150, then subsequent Enrollment is required
CERT148
No Student Incident Data Submitted for a School
There is no Student Incident data submitted for a school.
CERT148
No Student Incident Data Submitted for a School
There is no Student Incident data submitted for a school.
CERT169
No WBLR Data Submitted for a School
There is no WBLR data submitted for a school.
CERT170
No SPED PSTS (EOY 1) Data Submitted for a School
There is no EOY 1 PSTS data for Students with Disabilities submitted for a school.
CERT175
Significant Change in Percent of Graduates
The percentage of graduates from this school has either increased or decreased by 25 or more percentage points from the previous year's percentage.
CERT176
Significant Change in Percent of Graduates Completing UC/CSU Requirements
The percentage of graduates completing all courses required for UC or CSU entrance (i.e., UC/CSU Graduates) has either increased or decreased by 25 or more percentage points from the previous year’s percent.
CERT177
Missing LEAP records for an LEA Participating in an Expanded Learning Program
An LEA participating in the Expanded Learning Program has no ELPS records within any schools for the Academic Year.
LEAP record has no SENR within the Reporting LEA during the AY
LEAP record has no SENR within the Reporting LEA during the AY
MEET0421E1
Special Education Referral Date is less than student birthdate
Special Education Referral Date must be greater than or equal to Student Birth Date.
MEET0624E1
Missing Special Education Status Record
If a non-Pending Meeting exists for the SSID, there should be at least one SWDS Status record
PLAN0362E1
Student Age must be less than 3 years for this Special Education Program Setting Code
If Special Education Program Setting Code equals 103 or 104, then Student Age must be less than 3 years.
PLAN0364E1
Student Age must be between 3-6 years for this Special Education Program Setting Code
If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be at least 3 years, but less than 7 years.
PLAN0364E1
Student Age must be between 3-6 years for this Special Education Program Setting Code
If Special Education Program Setting Code equals 201, 203, or 204, then Student Age must be at least 3 years, but less than 7 years.
PLAN0365E1
Student Age must be at least 3 years for this Special Education Program Setting Code
If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 3 years
PLAN0366E1
Invalid Student Age for Special Education Plan Type Code 100 (IEP) or 200 (ISP)
If Special Education Plan Type Code = 100 (Individualized Education Program (IEP)) or 200 (Individual Service Plan (ISP)), then Student Age should be at least 3 years but less than 23 years.
PLAN0367E1
Invalid Student Age for Established Medical Disability 1 Code
If Disability 1 Code is equal to 281, then Student Age must be at least 3 years, but less than 6 years.
PLAN0368E1
Invalid Student Age for Established Medical Disability 2 Code
If Disability Code 2 is equal to 281, then Student Age must be at least 3 years, but less than 6 years.
PLAN0386E1
Invalid Age on Student IFSP
If Special Education Plan Type Code is 150, then Student Age must be less than 3 years.
PLAN0387E1
Missing Preschool Program Setting Service Location Code
If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.
PLAN0388E1
Missing Ten or More Weekly Hours in Setting Indicator
If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Ten or More Weekly Hours in Setting Indicator must be populated.
PLAN0390E1
Missing IEP Includes Postsecondary Goals Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then IEP Includes Postsecondary Goals Indicator must be populated.
PLAN0391E1
Missing Postsecondary Goals Updated Annually Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Updated Annually Indicator must be populated.
PLAN0392E1
Missing Postsecondary Goals Age Appropriate Transition Assessment Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Age Appropriate Transition Assessment Indicator must be populated.
PLAN0393E1
Missing Transition Services in IEP Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services in IEP Indicator must be populated.
PLAN0394E1
Missing Supportive Services Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Supportive Services Indicator must be populated.
PLAN0395E1
Missing Transition Services Goals in IEP Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services Goals in IEP Ind Must be populated
PLAN0396E1
Missing Student IEP Participation Indicator
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Student IEP Participation Indicator must be populated.
PLAN0397E1
Missing Agency Representative IEP Participation Code
If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Agency Representative IEP Participation Code must be populated.
PLAN0620E41
Missing Eligible and Participating Status Record for a Plan record
Plan records need to have an effective Eligible and Participating Status on the Plan Effective start date
PLAN0673E1
Missing SWDS Record for a student with a Plan record
Students with Plan records need to have at least one SWDS Record
PLAN0679E1
Missing Services Record for Plan
If a Plan record exists for a student, there must be at least one service record associated to the plan
PLAN0680E1
Invalid DSEA - LEA cannot be closed
DSEA in PLAN record must be an open LEA
PLAN0714E1
Special Education Plan Effective Start Date is less than student birthdate
Special Education Plan Effective Start Date must be greater than or equal to Student Birth Date.
PLAN0724E1
Missing Part C to B Transition Plan in IFSP Indicator
Part C to B Transition Plan in IFSP Indicator must be populated in most recent plan record if Special Education Plan Type equals 150 (IFSP), and the student age on June 30 of the report year is equal to or greater than 2 years 9 months.
PLAN0725E1
Missing Part C to B Transition Conference Date
Part C to B Transition Conference Date must be populated in most recent plan record if Special Education Plan Type equals 150 (IFSP) and student age on June 30 of the report year is equal to or greater than 2 years 9 months.
PLAN0748E1
Invalid School Program Setting for a student on an ISP Education Plan (200)
Invalid School Program Setting for a student on an ISP Education Plan (200)
PSTS0479E1
Missing Special Education record
If Education Program Participation Type Code = 30 (SPED), then the student must have a qualifying SWDS, SPED record or an SPRG record.
PSTS0481E1
SPED student must be older than 16 and have an exited SENR record
If Education Program Participation Type Code = 30 (SPED), then the student must be older than 16 and have a SENR record with a valid Student School Completion Status or Student Exit Category.
PSTS0482E1
Invalid Postsecondary Status Code 950 or 960
If Postsecondary Status Code is not equal to 950 or 960, then all other records for the same Education Program Participation Type, SSID, and LEA cannot have Postsecondary Status Code equal 950 or 960.
SASS0121E2
Missing Staff Demographic Record
Staff Assignment record does not have a corresponding Staff Demographic record in CALPADS
SCSC0139E2
Missing Course Section Record
Student Course Section record must have a corresponding Course Section record
SCSC0140E2
Missing Student Credits Attempted
If Record Type Code = SCSC, and if CRS-State Course Code is a Departmentalized Course (not = 1000), and if the student’s Grade Level Code = 9, 10, 11, or 12, Then Student Credits Attempted must be populated. (1000 is the ONLY non-departmentalized course in the CALPADS state course code set)
SCSC0141E2
Missing Student Credits Earned
If Record Type Code = SCSC, and if CRS-State Course Code is a Departmentalized Course (not = 1000), and if the student’s Grade Level Code = 9, 10, 11, or 12, Then Student Credits Earned must be populated. (1000 is the ONLY non-departmentalized course in the CALPADS state course code set)
SCSC0512E2
Missing Carnegie Units Earned
If Record Type Code = SCSC, CRS-State Course Code is a Departmentalized Course (not = 1000), and Grade Level = 9, 10, 11, or 12, then Carnegie Units Earned must be populated.
SCSC0681E2
Student Course Section for SSID Not Enrolled during Report Period
A student course section record was submitted for an SSID that was not enrolled at any time during the Report Period
SCTE0698E2
Missing or invalid SCSC record for CTE Completer
No Student Course Section Completion record (SCSC) was submitted for a CTE Capstone course at the same Reporting LEA or associated State Course Code submitted is not valid for SCTE Pathway Code
SELA0054E1
English Language Acquisition Status Start Date Less Than Birth Date
English Language Acquisition Status Start Date must be greater than Student Birth Date
SELA0751E1
RFEP Status Start Date Cannot Equal Enrollment Start Date
RFEP Status Start Date Cannot Equal Enrollment Start Date
SENR0026E1
Invalid Birth Date or Grade for CHSPE Completion
If Student School Completion Status Code equal to 330 (Passed CHSPE)
Then Student age must be greater than or equal to 16 at Enrollment Exit Date OR be enrolled in 10th, 11th, or 12th grade.
SENR0286E1
E150 exit requires new enrollment at same school within 1 day
If Exit Code equals E150, then Enrollment Start Date (at same school) cannot be greater than 1 day after Enrollment Exit Date
SENR0317E1
Student Enrollment Record in Previous AY Not Exited
A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.
SENR0317E2
Student Enrollment Record in Previous AY Not Exited
A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.
SENR0320E1
Missing Student School Transfer Code for District of Choice Transfer
Student School Transfer Code must be populated
if Student has an enrollment status of primary or short-term and
Reporting LEA is a District of Choice AND the student's most recent prior enrollment is in a California public school in a different district.
SENR0439E1
Adult Age Students with Disabilities in Transition Status is required for this record
If the student is a student with disabilities, is at least 17 years old, and is in grade 12, then Adult Age Students with Disabilities in Transition Status is required.
SENR0453E1
Invalid Combination of Parent/Guardian1 First Name, Last Name and Highest Education Level fields.
If any Parent/Guardian1 field is populated (First Name, Last Name, Highest Education Level), then all three must be populated.
SENR0454E1
Student must have previous Grade 12 SENR record
Students with
Adult Age Students with Disabilities in Transition Status indicated must have an enrollment record in Grade 12 in the previous Academic Year without
Adult Age Students with Disabilities in Transition Status indicated.
SENR0519E1
Special Education Exit Code for Student without Disabilities
Student was reported as graduating with a Special Education Certificate of Completion or is a prior Special Education Completer and the student is not a Student with Disabilities
SENR0526E1
Invalid "EL" English Language Acquisition Status Code
Primarily Enrolled English Learners who are aged 22 years or older and Enrolled in Grades TK through 12 must be designated Adult English Learner (ADEL)
SENR0607E1
Invalid Adult Age with Students with Disabilities Transition
If Adult Age with Students with Disabilities Transition is populated with a "Y", then student must have an Eligible and Participating SWD Status on the Enrollment Start Date, is at least 17 years old, and be in grade 12.
SENR0635E1
Invalid Combination of Parent/Guardian2 First Name and Last Name.
Parent/Guardian2 First and Last Name must both be populated or both left blank.
SENR0643E1
ELAS Student Not Reported
A student enrolled has no SELA record.
SENR0646E1
Student enrolled at NPS school MUST have Eligible and Participating Record
A student enrolled in a non-public non-sectarian certified school (NPS) during the reporting period must be Eligible and Participating (SWDS) record.
SENR0650E1
Invalid Special Education Status Code for enrolled student
Invalid Special Education Status Code of 2 (Eligible and Not Participating) with Non-Participation Reason Code = 31 OR 3 (Eligible and Not Enrollment) for enrolled student
SENR0654E1
EL student enrolled during the reporting period has invalid Student Initial US School Enrollment Date K-12
An EL student enrolled at the LEA during the reporting period has an invalid Student Initial US School Enrollment Date K-12 must be less than or equal to the student's earliest Enrollment Start Date when enrolled in Grades TK-12 including all enrollment status.
SENR0656E1
Missing Student Initial US School Enrollment Date
If Student Grade Level Code = TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12
Then
English Language Acquisition
Status = EL
Then
Student Initial US School Enrollment Date must be populated
SENR0657E1
Invalid "TBD" English Language Acquisition Status Code
If a student with a Primary enrollment has an English Language Acquisition Code = "TBD" and the Student Grade Level Code is not equal to "AD", "IN", "TD", "TK" or "PS", then the student must be also have been enrolled for less than 30 days, since the agency has 30 days to test the student out of TBD status.
SENR0660E1
Invalid "TBD" English Language Acquisition Status Code
Primarily Enrolled students who are aged 22 years or older and Enrolled in Grades TK through 12 cannot be "TBD"
SENR0661E1
Invalid Student Race Missing Indicator and Student Race Code Combination
Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields. If Race is known, Race 1 should be populated prior to Race 2 through Race 5 codes.
SENR0661E2
Invalid Student Race Missing Indicator and Student Race Code Combination
Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields. If Race is known, Race 1 should be populated prior to Race 2 through Race 5 codes.
SENR0687E2
No Student Course Section Data for a Secondarily or Short Term Enrolled Student
No Student course section data was submitted for a student with Enrollment Status of Secondary or Short Term.
SENR0697E1
Missing Expulsion Incident Result Record
Student was exited from your school during the Reporting Period (July 1 - June 30) with a Student Exit Reason Code = E300 (ExpellNoKnownEnroll) but does not have an Incident Result record with an Incident Result code = 200 (expulsion) during the same reporting period
SENR0712E1
Missing Expulsion or Suspension Incident Result Record
Student was exited from your school during the Reporting Period (July 1 - June 30) with a Student Exit Reason Code = T165 [TransSpecDiscRsnsOrJudg] and is missing a Student Incident Result (SIRS) record with an Incident Result code = 100 (Suspension), 200 (Expulsion) during the same reporting period
SENR0712E3
Missing Expulsion or Suspension Incident Result Record
Student was exited from your school during the Reporting Period (July 1 - June 30) with a Student Exit Reason Code = T165 [TransSpecDiscRsnsOrJudg] and is missing a Student Incident Result (SIRS) record with an Incident Result code = 100 (Suspension), 200 (Expulsion) during the same reporting period
SENR0713E2
No Student Course Section Data for a Primarily Enrolled Student (SCSC)
Section Data for a Primarily Enrolled Student (SCSC) No End of Year student course section data were submitted for an enrolled student with enrollment status of Primary
SENR0715E1
Student Enrollment Record in Active AY Not Exited
A student that was enrolled any time between July 1 and June 30 of the Active reporting Academic Year and has not been exited prior to August 16 of the next reporting Academic Year.
SENR0715E2
Student Enrollment Record in Active AY Not Exited
A student that was enrolled any time between July 1 and June 30 of the Active reporting Academic Year and has not been exited prior to August 16 of the next reporting Academic Year.
SENR0716E1
Invalid Student Ethnicity Missing Indicator and Student Hispanic Ethnicity Indicator
Student Ethnicity Missing Indicator must accurately reflect what is populated in the Student Hispanic Ethnicity Indicator
SENR0716E2
Invalid Student Ethnicity Missing Indicator and Student Hispanic Ethnicity Indicator
Student Ethnicity Missing Indicator must accurately reflect what is populated in the Student Hispanic Ethnicity Indicator
SENR0717E1
Missing overlapping SINF record
A student enrolled during the Academic Year has NO overlapping SINF record.
SENR0717E2
Missing overlapping SINF record
A student enrolled during the Academic Year has NO overlapping SINF record.
SENR0718E1
Missing Absence Summary Data for Student
Each student who has an SENR record with an enrollment status of Primary or short-term in grades TK-12 must have an associated STAS record for the same school and academic year.
Student Age should be greater than 0 and less than or equal to 22
if school is not a charter
SENR0722E1
Parent/Guardian2 Highest Education Level should not be populated unless First and Last name are also given
If Parent/Guardian2 Highest Education Level is populated, then the Parent/Guardian2 First and Last Name must also be populated.
SENR0733E1
Invalid Grade for Student Initial US School Enrollment Date K-12
If Student Initial US School Enrollment Date K-12 is populated, then Grade must not equal IN or PS.
SERV0410E1
Student Age must be at least 12 years for this Special Education Service Provider Code
If Special Education Service Provider Code equals 200 or 210, then Student Age must be at least 12 years
SERV0411E1
Student Age must be at least 2 years for this Special Education Service Provider Code
If Special Education Service Provider Code equals 230, then Student Age must be at least 2 years.
