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CALPADS error brief ยท SENR

SENR0715E1

Student Enrollment Record in Active AY Not Exited
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A student that was enrolled any time between July 1 and June 30 of the Active reporting Academic Year and has not been exited prior to August 16 of the next reporting Academic Year.

Focus fields

Fields validated

SENR Data 1.23 - Enrollment Start Date 1.26 - Enrollment Exit Date 1.27 - Student Exit Reason Code

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Fatal CDD validation

SENR0715E1: Student Enrollment Record in Active AY Not Exited

A student that was enrolled any time between July 1 and June 30 of the Active reporting Academic Year and has not been exited prior to August 16 of the next reporting Academic Year.

Official Version 18 validation

Severity: Fatal   Type: CDD

A student that was enrolled any time between July 1 and June 30 of the Active reporting Academic Year and has not been exited prior to August 16 of the next reporting Academic Year.

Fields validated: SENR Data

Recommended correction path

  1. 1

    Preserve the certification detail

    Save the SSID, school, academic year, complete SENR history, and all source fields needed to evaluate the active-year enrollment segment and its supported exit or continuing-enrollment disposition before August 16 of the next reporting year.

  2. 2

    Build the full enrollment timeline

    Review every SENR segment before and after the flagged record, including status, grade, school, start date, exit date, exit reason, and later enrollment.

  3. 3

    Verify the underlying event

    Use registration, attendance, withdrawal, transfer, graduation, and school-calendar evidence to determine what actually occurred.

  4. 4

    Test the exact boundary

    Apply the published one-day or August 16 boundary to the supported dates; do not move a date solely to fall inside the window.

  5. 5

    Correct the authoritative lifecycle

    Repair the SIS event, exit reason, successor segment, or extract ordering shown to be wrong.

  6. 6

    Review downstream effects

    Reconcile STAS, course, program, completion, and certification reports affected by the enrollment change.

  7. 7

    Reprocess and reconcile

    Confirm the complete SENR history is gap-free where required and matches the approved roster.

Before closing the correction

  • The student, school, Reporting LEA, and academic year are correct.
  • Enrollment dates and status form a coherent chronology.
  • The related evidence for the active-year enrollment segment and its supported exit or continuing-enrollment disposition before August 16 of the next reporting year is authoritative and effective on the required date.
  • The source workflow is corrected and regenerated reports reconcile.

Official references