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CALPADS error brief · PLAN

PLAN0365E1

Student Age must be at least 3 years for this Special Education Program Setting Code
Severity Warning
Error type DD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 3 years

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date PLAN Data 23.12 - Special Education Plan Effective Start Date 23.20 - Special Education Program Setting Code

Recommended correction path

Suggested resolution

CALPADS EOY 1 certification correction guide - Warning DD validation

PLAN0365E1: Student Age must be at least 3 years for this Special Education Program Setting Code

If Special Education Program Setting Code equals 300 or 301, then Student Age must be at least 3 years

Official Version 18 validation

Severity: Warning   Type: DD

Program Setting 300 or 301 requires at least 3. Student age is evaluated using the effective SINF birth date and the date specified by the Version 18 validation.

Fields validated: SINF Data

Recommended correction path

  1. 1

    Preserve the failed comparison

    Save SSID, birth date, Plan Effective Start Date, plan type, setting/disability/reason fields, and the operative source document.

  2. 2

    Confirm identity and birth date

    Use the authorized student-demographic process; correct SINF only when supported by evidence.

  3. 3

    Calculate completed age

    Use the exact date basis in the official rule. Account for whether the birthday has occurred; do not subtract years alone.

  4. 4

    Verify the operative plan fact

    Have special-education staff confirm the documented school/residential setting and the student’s completed age on the Plan Effective Start Date from the signed plan and effective-dated system history.

  5. 5

    Review lifecycle boundaries

    Determine whether a later plan should have replaced an earlier age-limited value and whether status, meetings, and services align.

  6. 6

    Correct the supported source

    Repair only the fact shown to be wrong—birth date, plan date, plan type, setting, disability, reason, or mapping.

  7. 7

    Reprocess and reconcile

    Confirm the validation clears and PLAN, SINF, SWDS, MEET, SERV, and enrollment remain coherent.

Before closing the correction

  • The student identity and effective dates are verified.
  • Every demographic, plan, status, setting, service, and transition value is supported by its authoritative record.
  • Cross-file keys and effective-date relationships reconcile.
  • The local source or repeatable extract is corrected before certification.

Official references