CALPADS error brief · MEET

MEET0624E1

Missing Special Education Status Record

Severity Fatal

Error type CDD

Record type MEET

Official CALPADS rule

What CALPADS is rejecting

If a non-Pending Meeting exists for the SSID, there should be at least one SWDS Status record

Focus fields

SWDS Data 22.12 - Special Education Status Code MEET Data 24.13 - Special Education Meeting Date 24.16 Meeting Activity - Evaluation Type Code

Recommended correction path

CALPADS EOY 1 certification correction guide - Fatal CDD validation

If a non-Pending Meeting exists for the SSID, there should be at least one SWDS Status record

Severity: Fatal Type: CDD

A non-pending MEET record in the July 1–June 30 reporting period has no SWDS status record for the SSID, regardless of Reporting LEA.

Fields validated: SWDS Data

1
Save the cross-file detail
Capture SSID, meeting identifier/type/date/status, Reporting LEA, and all available SWDS history.
2
Confirm the MEET record is valid
Have special-education staff verify the meeting occurred, was not pending, and is correctly classified as a plan review or reevaluation.
3
Confirm student identity across systems
Reconcile SSID and local special-education identifiers, including records reported by another LEA.
4
Reconstruct SWDS chronology
Review status effective dates, eligibility and participation evidence, exits, transfers, and reporting ownership surrounding the meeting date.
5
Correct the supported record
Submit or repair SWDS only when authorized status evidence exists; otherwise correct or remove an unsupported MEET record through the special-education source.
6
Coordinate cross-LEA evidence
When another LEA reported the status, confirm the record is present and correctly linked rather than duplicating it locally.
7
Reprocess the timeline
Verify MEET and SWDS form a coherent lifecycle and the fatal validation clears.