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CALPADS error brief ยท SENR

SENR0646E1

Student enrolled at NPS school MUST have Eligible and Participating Record
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A student enrolled in a non-public non-sectarian certified school (NPS) during the reporting period must be Eligible and Participating (SWDS) record.

Focus fields

Fields validated

SENR Data 1.04 Reporting LEA 1.06 School of Attendance 1.08 SSID 1.22 Enrollment Start Date 1.25 Enrollment Exit Date SWDS Data 22.04 - Reporting LEA 22.06 - SSID 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.06 SSID 23.12 Special Education Plan Effective Start Date 23.11 - Special Education Plan Type Code 23.13 - Reason For Plan Record Code

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Fatal CDD validation

SENR0646E1: Student enrolled at NPS school MUST have Eligible and Participating Record

A student enrolled in a non-public non-sectarian certified school (NPS) during the reporting period must be Eligible and Participating (SWDS) record.

Official Version 18 validation

Severity: Fatal   Type: CDD

A student enrolled in a non-public non-sectarian certified school (NPS) during the reporting period must be Eligible and Participating (SWDS) record.

Fields validated: SENR Data

Recommended correction path

  1. 1

    Preserve the certification detail

    Save the SSID, school, academic year, complete SENR history, and all source fields needed to evaluate NPS enrollment during the reporting period and an overlapping Eligible and Participating SWDS status.

  2. 2

    Confirm student and enrollment context

    Verify SSID, school, grade, Enrollment Start/Exit Dates, completion/exit values, and reporting period.

  3. 3

    Reconstruct SWDS chronology

    Review eligibility, participation, non-participation reason, status effective dates, transfers, and records reported by another LEA.

  4. 4

    Review the operative special-education evidence

    Have authorized staff establish NPS enrollment during the reporting period and an overlapping Eligible and Participating SWDS status from the IEP/IFSP/ISP, status history, transition, placement, or completion documentation.

  5. 5

    Test the exact event date

    Determine which SWDS status was effective on the enrollment start, NPS placement, completion, or other date named by the rule.

  6. 6

    Correct only the unsupported fact

    Repair SENR, SWDS, plan/placement, age/grade, or extract mapping only when authoritative evidence shows it is wrong.

  7. 7

    Reprocess the full lifecycle

    Confirm enrollment, disability status, plan, services, and certification reports form a coherent timeline.

Before closing the correction

  • The student, school, Reporting LEA, and academic year are correct.
  • Enrollment dates and status form a coherent chronology.
  • The related evidence for NPS enrollment during the reporting period and an overlapping Eligible and Participating SWDS status is authoritative and effective on the required date.
  • The source workflow is corrected and regenerated reports reconcile.

Official references