CALPADS error brief · SENR

SENR0654E1

EL student enrolled during the reporting period has invalid Student Initial US School Enrollment Date K-12

Severity Fatal

Error type CDD

Record type SENR

Official CALPADS rule

What CALPADS is rejecting

An EL student enrolled at the LEA during the reporting period has an invalid Student Initial US School Enrollment Date K-12 must be less than or equal to the student's earliest Enrollment Start Date when enrolled in Grades TK-12 including all enrollment status.

Focus fields

Fields validated

SENR Data 1.22 Enrollment Start Date SINF Data 2.04 - Effective Start Date 2.36 - Student Initial US School Enrollment Date K-12

Recommended correction path

Suggested resolution

Understanding the Error: The "Student Initial US School Enrollment Date K-12" date should not conflict with the existing SENR records in the system. This validation* will look at per LEA the most recent primarily enrolled record per student for the reporting period (e.g., reporting period for EOY 3 2023-24 will look at most recent primarily enrolled record for a student between 7/1/2023 - 6/30/2024, regardless if student is no longer enrolled) and the most recent overlapping SINF record. *The validation will not evaluate SENR records with Exit Reason Codes = N420, N430, or N470. Nor SENR records where Enrollment Start Date is prior to 7/1/2013. **The validation will include all enrollments in Grades TK-12 and all enrollment statuses (except 50) to determine Initial Start Date Suggested Resolution: Evaluate the SENR history for the SSID, regardless of LEA. Note the earliest Enrollment Start Date in CALPADS. Ensure the SINF "Student Initial US School Enrollment Date K-12" date field is not after that earliest date Enrollment Start Date in CALPADS; and for SINF "Effective Start Date" populate as follows: -If the most recent SINF record overlapping the enrollment is at your the same LEA, populate with a date equal to the enrollment start date at the that your LEA where the student was enrolled, or -If the most recent SINF record overlapping the enrollment is from different LEA (i.e., your LEA inherited a prior SINF record from another LEA), submit a NEW SINF record and populate with a date equal to the enrollment start date at your LEA.