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CALPADS error brief ยท SENR

SENR0712E3

Missing Expulsion or Suspension Incident Result Record
Severity Warning
Error type DD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

Student was exited from your school during the Reporting Period (July 1 - June 30) with a Student Exit Reason Code = T165 [TransSpecDiscRsnsOrJudg] and is missing a Student Incident Result (SIRS) record with an Incident Result code = 100 (Suspension), 200 (Expulsion) during the same reporting period

Focus fields

Fields validated

SIRS Data 19.14 - Incident Result Code SENR Data 1.27 Student Exit Reason Code

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Warning DD validation

SENR0712E3: Missing Expulsion or Suspension Incident Result Record

Student was exited from your school during the Reporting Period (July 1 - June 30) with a Student Exit Reason Code = T165 [TransSpecDiscRsnsOrJudg] and is missing a Student Incident Result (SIRS) record with an Incident Result code = 100 (Suspension), 200 (Expulsion) during the same reporting period

Official Version 18 validation

Severity: Warning   Type: DD

Student was exited from your school during the Reporting Period (July 1 - June 30) with a Student Exit Reason Code = T165 [TransSpecDiscRsnsOrJudg] and is missing a Student Incident Result (SIRS) record with an Incident Result code = 100 (Suspension), 200 (Expulsion) during the same reporting period

Fields validated: SIRS Data

Recommended correction path

  1. 1

    Preserve the certification detail

    Save the SSID, school, academic year, complete SENR history, and all source fields needed to evaluate T165 exit and a documented SIRS suspension or expulsion result during the same reporting period.

  2. 2

    Confirm the actual exit event

    Use enrollment, attendance, and administrative records to verify the exit date and reason.

  3. 3

    Locate the behavior incident

    Search the behavior management system by student, school, incident date, and local incident identifier.

  4. 4

    Verify the authorized result

    Confirm whether suspension or expulsion was actually imposed and its supported SIRS result code and dates.

  5. 5

    Compare cross-file keys and period

    Reconcile Academic Year, School, SSID, Incident ID Local, result, and reporting-period boundaries across SENR, SINC, SIRS, and SOFF.

  6. 6

    Correct the unsupported side

    Repair the exit reason or incident chain only from authorized evidence; do not create a discipline result because an exit code expects one.

  7. 7

    Reprocess and reconcile

    Confirm enrollment and behavior records tell the same story and discipline reports remain accurate.

Before closing the correction

  • The student, school, Reporting LEA, and academic year are correct.
  • Enrollment dates and status form a coherent chronology.
  • The related evidence for T165 exit and a documented SIRS suspension or expulsion result during the same reporting period is authoritative and effective on the required date.
  • The source workflow is corrected and regenerated reports reconcile.

Official references