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CALPADS error brief · PLAN

PLAN0620E41

Missing Eligible and Participating Status Record for a Plan record
Severity Fatal
Error type CDD
Record type PLAN

Official CALPADS rule

What CALPADS is rejecting

Plan records need to have an effective Eligible and Participating Status on the Plan Effective start date

Focus fields

Fields validated

SWDS Data 22.04 - Reporting LEA 22.11 - Special Education Status Effective Start Date 22.12 - Special Education Status Code PLAN Data 23.04 - Reporting LEA 23.06 - SSID 23.12 - Special Education Plan Effective Start Date

Recommended correction path

Suggested resolution

CALPADS EOY 1 certification correction guide - Fatal CDD validation

PLAN0620E41: Missing Eligible and Participating Status Record for a Plan record

Plan records need to have an effective Eligible and Participating Status on the Plan Effective start date

Official Version 18 validation

Severity: Fatal   Type: CDD

A PLAN effective during the reporting period requires an Eligible and Participating SWDS status that overlaps the Plan Effective Start Date.

Fields validated: SWDS Data

Recommended correction path

  1. 1

    Preserve the failed snapshot

    Save the PLAN record, Plan Effective Start Date, Reporting LEA/SELPA, and the complete SWDS history.

  2. 2

    Confirm the operative plan

    Verify that the plan was valid and effective on the reported date.

  3. 3

    Reconstruct SWDS chronology

    Review every status effective date and code, including transfers and records reported by another LEA.

  4. 4

    Test the exact date

    Identify the most recent supported SWDS status effective on the Plan Effective Start Date; a status before or after the date is not automatically an overlap.

  5. 5

    Correct the supported source

    Repair SWDS only from eligibility and participation evidence, or correct an unsupported PLAN date/record in the special-education system.

  6. 6

    Reprocess the lifecycle

    Confirm PLAN and SWDS agree on student, effective date, reporting context, and status.

Before closing the correction

  • The student identity and effective dates are verified.
  • Every demographic, plan, status, setting, service, and transition value is supported by its authoritative record.
  • Cross-file keys and effective-date relationships reconcile.
  • The local source or repeatable extract is corrected before certification.

Official references