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CALPADS error brief · SENR

SENR0317E1

Student Enrollment Record in Previous AY Not Exited
Severity Fatal
Error type CDD
Record type SENR

Official CALPADS rule

What CALPADS is rejecting

A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.

Focus fields

Fields validated

SENR 1.22 - Enrollment Start Date 1.25 - Enrollment Exit Date 1.26 - Student Exit Reason Code

Recommended correction path

Suggested resolution

CALPADS End-of-Year certification correction guide - Fatal CDD validation

SENR0317E1: Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.

Official Version 18 validation

Severity: Fatal   Type: CDD

A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.

Fields validated: SENR

Recommended correction path

  1. 1

    Preserve the certification detail

    Save the SSID, school, academic year, complete SENR history, and all source fields needed to evaluate the previous-academic-year enrollment segment and the supported exit or continuing-enrollment disposition before August 16 of the active year.

  2. 2

    Build the full enrollment timeline

    Review every SENR segment before and after the flagged record, including status, grade, school, start date, exit date, exit reason, and later enrollment.

  3. 3

    Verify the underlying event

    Use registration, attendance, withdrawal, transfer, graduation, and school-calendar evidence to determine what actually occurred.

  4. 4

    Test the exact boundary

    Apply the published one-day or August 16 boundary to the supported dates; do not move a date solely to fall inside the window.

  5. 5

    Correct the authoritative lifecycle

    Repair the SIS event, exit reason, successor segment, or extract ordering shown to be wrong.

  6. 6

    Review downstream effects

    Reconcile STAS, course, program, completion, and certification reports affected by the enrollment change.

  7. 7

    Reprocess and reconcile

    Confirm the complete SENR history is gap-free where required and matches the approved roster.

Before closing the correction

  • The student, school, Reporting LEA, and academic year are correct.
  • Enrollment dates and status form a coherent chronology.
  • The related evidence for the previous-academic-year enrollment segment and the supported exit or continuing-enrollment disposition before August 16 of the active year is authoritative and effective on the required date.
  • The source workflow is corrected and regenerated reports reconcile.

Official references