Recent CALPADS Changes: New and Revised Error Guides for 2026–27
CALPADS Error List Versions 18.0 through 18.3 introduced new validations and revised several existing rules. We have added six new SDLA error guides, substantially updated eleven existing guides, and removed two retired validations from public view.
At a glance
- Six new guides: historical homeless-program records, special education settings and dates, U.S. school enrollment history, and an EOY 1 private-school validation.
- Eleven revised guides: updated age calculations, RFEP date sequencing, staff and course relationships, preschool setting dependencies, and cross-LEA special education history.
- Two retired validations: CRSE0548F2 and CRSC0548E2 have been removed from the active SDLA collection.
- Current reference: CALPADS Error List Version 18.3, dated September 15, 2026.
Six newly added CALPADS guides
These pages cover validations added during the Version 18.0 and 18.1 release cycle. Each guide translates the published rule into an evidence-based correction path and identifies the source records that should be reviewed before data is changed.
SPRG0746
Historical homeless-program records for 2025–26 and later must include an end date within the same academic year as the membership start date.
SPRG0747
Historical homeless-program records for 2024–25 and earlier must include an end date on or before June 30, 2025.
PLAN0748F1
Reconcile private-school enrollment, age on September 1, ISP plan type, reason for plan, and the reported special education program setting.
SWDS0755F1
Verify that the Special Education Initial Entry Start Date is later than the student’s documented birth date and agrees with the student’s special education history.
SENR0756F1
Compare the Census-effective indicator for fewer than three cumulative years in U.S. schools with the student’s qualifying TK–12 enrollment days.
SENR0623E1
Reconcile a Private School Group enrollment with the student’s associated MEET or PLAN record and the applicable effective dates.
Revised Fall 1 and EOY guidance
The most consequential revisions affect date boundaries, preschool-setting dependencies, RFEP chronology, and whether a qualifying special education record must belong to the same LEA.
- PLAN0364F1 — The lower age boundary is evaluated on Census Day, while the upper age-six boundary is evaluated on September 1.
- PLAN0675F1 — The age-six boundary for Home setting code 200 is now anchored to September 1 rather than Census Day.
- PLAN0387F1 — The current rule requires the Preschool Program Setting Service Location Code whenever setting 201 is reported; the Version 18.3 row no longer uses Student Birth Date as a trigger.
- PLAN0388F1 — The Ten or More Weekly Hours in Setting Indicator is required with setting 201; blank and a supported negative response are not equivalent.
- SELA0751F1 — An RFEP status effective on Census Day must begin at least one day after the qualifying enrollment starts for the same Reporting LEA.
- SELA0751E1 — The EOY 1 version applies the same required RFEP-after-enrollment sequence without the Fall 1 Census Day limitation.
- SENR0623F1 — The qualifying MEET or PLAN may now exist at any LEA; staff should not create a duplicate local record merely because another LEA owns the valid history.
Revised staff and course guidance
- SDEM0200 — Staff effective and employment dates must fall within the Reporting LEA’s official open and closed dates, inclusive.
- CRSE0683F2 — A CRSE teacher must be supported by the current instructional Staff Assignment classification; a non-instructional assignment alone is not sufficient.
- CERT053 — The revised warning now distinguishes instructional teacher classification 13 from non-instructional teacher classification 14.
- CRSE0688F2 — The current rule focuses on consistent Multiple Teacher Code population across CRSE records sharing Academic Year, school, and Class ID.
Two validations retired
CALPADS deactivated CRSE0548F2 for Fall 2 and CRSC0548E2 for EOY 2. Their SDLA records have been unpublished so users are not directed to correction guidance for inactive validations.
How to use the updated guides
Start with the error code displayed in CALPADS, preserve the failed transaction or certification detail, and compare the full record history with the authoritative SIS, SEDS, HR, scheduling, or program source. Correct the first unsupported fact, allow processing to complete, and then regenerate the affected snapshot or report.