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CALPADS error brief · SWDS

SWDS0755F1

Special Education Initial Entry Start Date less than or equal to student birth date
Severity Fatal
Error type CDD
Record type SWDS

Official CALPADS rule

What CALPADS is rejecting

Special Education Initial Entry Start Date must be greater than Student Birth Date.

Focus fields

Fields validated

SINF Data 02.18 - Student Birth Date SWDS Data 22.11 - Special Education Status Effective Start Date 22.10 - Special Education Initial Entry Start Date

Recommended correction path

Suggested resolution

CALPADS Fall 1 certification correction guide - Fatal CDD validation

SWDS0755F1: Special Education Initial Entry Start Date less than or equal to student birth date

The student's Special Education Initial Entry Start Date must be later than the Student Birth Date.

What CALPADS is testing

For an SWDS record evaluated in the Fall 1 period, Special Education Initial Entry Start Date must be strictly greater than Student Birth Date. Equality also fails.

Fields and records evaluated

  • SINF Data
  • 02.18 - Student Birth Date
  • SWDS Data
  • 22.11 - Special Education Status Effective Start Date
  • 22.10 - Special Education Initial Entry Start Date

Diagnostic framework

QuestionWhat to verifyEvidence
Which SINF is effective on Census Day?Confirm the birth date on the effective student-information record.SINF history and verified birth record
Which SWDS is evaluated?Identify the SWDS record whose effective start date falls from July 1 through Census Day.SWDS history and certification detail
Is the initial-entry date truly the first entry?Confirm the statewide special-education chronology rather than a local-system conversion date.SEDS history and prior LEA/SELPA evidence
Does the strict boundary pass?Initial Entry Start Date must be after, not equal to, the birth date.Date comparison

Recommended correction path

  1. 1

    Preserve the failed snapshot row

    Save the SSID, effective SINF, SWDS effective start date, and Initial Entry Start Date reported by SWDS0755F1.

  2. 2

    Verify the birth date

    Compare the Census-effective SINF value with the SIS and authoritative identity documentation.

  3. 3

    Reconstruct the special-education chronology

    Confirm the student's first entry into special education using the SEDS history and available prior LEA or SELPA records.

  4. 4

    Distinguish initial entry from local entry

    Do not replace the statewide initial-entry date with a migration, transfer, plan, or current-LEA start date.

  5. 5

    Correct the authoritative source

    Fix the inaccurate birth date or SWDS initial-entry date and repair the source mapping if an extract created the value.

  6. 6

    Regenerate and reconcile Fall 1

    Confirm SWDS0755F1 clears and the corrected chronology remains consistent across SINF, SWDS, MEET, PLAN, and local records.

Official references