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CALPADS error brief · SASS

SASS0582F2

SEID cannot have simultaneous records with Job Classifications of 10 and 25
Severity Fatal
Error type CDD
Record type SASS

Official CALPADS rule

What CALPADS is rejecting

SEID cannot have simultaneous records with Job Classifications of 10 (Administrator) and 25 (Non-certificated Administrator)

Focus fields

Fields validated

8.07 - SEID 8.13 - Staff Job Classification Code

Recommended correction path

Suggested resolution

Fall 2 certification rule

Severity: Fatal   Type: Certification Data Discrepancy

SEID cannot have simultaneous records with Job Classifications of 10 (Administrator) and 25 (Non-certificated Administrator)

Records or fields compared

  • 8.07 - SEID
  • 8.13 - Staff Job Classification Code

The individual record may already have passed transactional validation. The same SEID is simultaneously classified as administrator codes 10 and 25. Certification evaluates the assembled snapshot and its cross-record relationships.

What the certification snapshot is testing

QuestionMeaningOperational response
What passed?The source record was structurally acceptable.Do not assume acceptance proves that all companion records exist.
What was expected?The same SEID is simultaneously classified as administrator codes 10 and 25.Compare the complete Fall 2 snapshot, not only the last uploaded file.
Who owns the evidence?HR credential and job-classification recordsReconcile CALPADS with the authoritative source before editing.
What action is appropriate?Retain the one classification supported for that employment context and correct/delete the conflicting SASS rowAdd, correct, close, or remove only records supported by evidence.

High-value checks

1 — PopulationCompare all assignments for the LEA and year
2 — RelationshipDistinguish certificated administrator 10 from non-certificated administrator 25
3 — VerificationDo not change the code based only on job title

Recommended correction path

  1. 1

    Preserve the certification evidence

    Capture the revision, school, reporting year, affected identifiers, and current detail-report rows.

  2. 2

    Verify the expected population

    Determine whether the apparent gap is real, a legitimate zero, an exemption, or an incorrect source record.

  3. 3

    Trace the complete relationship

    Compare the shared identifiers, effective dates, Census Day status, and related file families.

  4. 4

    Return to the authoritative source

    Use hr credential and job-classification records; protect staff and student information while reconciling.

  5. 5

    Apply the supported correction

    Retain the one classification supported for that employment context and correct/delete the conflicting SASS row. Repair repeatable SIS, HR, SEDS, or scheduling mappings when applicable.

  6. 6

    Repost, regenerate, and compare

    Wait for processing, regenerate the certification snapshot, and confirm both the error and downstream counts are corrected.

Retained official CALPADS guidance

Understanding the Error: Either a SASS record with a Job Classification Code of 10 was added or updated for a SEID who already has a Job Classification of 25 for the same Academic Year and Reporting LEA; or a SASS record with a Job Classification Code of 25 was added or updated for a SEID who already has a Job Classification of 10 for the same Academic Year and Reporting LEA. This is not allowed as Job Classification 10 (Administrator) and 25 (Non-certificated Administrator) conflict with one another. Suggested Resolution: Update or delete one or more records so that the Job Classification Codes do not conflict with one another. CDD will only trigger where the SASS Academic Year is the same as the current Academic Year.

Official references and final review