SWDS — Students with Disabilities
SWDS errors involve a student’s special education eligibility and status information. These validations check disability, eligibility, entry, exit, and related status fields. Review the student’s special education history and ensure SWDS records align with the applicable meeting, plan, service, enrollment, and postsecondary records.
FRMT0001
Wrong field length
Field length must match CALPADS File Specifications (CFS).
FRMT0002
Wrong date format
Date format must match CALPADS File Specifications (CFS).
FRMT0009
Invalid column count for file type
Format for invalid column (fields) count based on file type
GERR0001
Required Field Missing
A required field for the submitted Records Type is missing.
GERR0002
Value Not Found in Reference Set
The value provided for the field is not a valid value from the CALPADS Code Sets.
GERR0005 - SWDS
LEA does not have ownership of student to make the Special Education Status (SWDS Record) update
The Reporting LEA does not own the SWDS Status record.
GERR0007
Code submitted outside the Effective Date Range
Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.
IVR0001
Invalid Submitter
The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.
IVR0006
Invalid Academic Year
Academic Year ID must be a valid academic school year combination and no more than one year in the future.
SSID must be a valid CALPADS SSID in the ODS.
IVR0009
Invalid Characters in Field
Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed.
Valid characters are based on the UTF-8 character set standards.
IVR0034
Duplicate Record within File
Duplicate Record within File based on Operational Key
SWDS0343
Students who are Eligible and Participating must have
Initial Entry Start Date populated
If Special Education Status Code = 1 (Eligible and Participating) and Special Education Initial Entry Start Date is null
SWDS0353
Invalid Special Education Status Effective Start Date for Special Education Initial Entry Start Date
Special Education Status Effective Start Date for Eligible and Participating Student must be equal to or greater than Special Education Initial Entry Start Date
SWDS0355
Special Education Initial Entry Start Date is greater than current date
Special Education Initial Entry Start Date must be less than or equal to current date.
SWDS0443
Invalid SELPA for Reporting LEA
SELPA must be a valid Entity Code and have an active reporting relationship with the Reporting LEA.
SWDS0500
Invalid Academic Year based on Status Start Date
Academic Year ID must be the academic school Year associated with the Special Education Status Start Date
SWDS0517
Special Education Status Start Date must be less than or equal to current date
Special Education Status Start Date must be less than or equal to current date.
SWDS0593
Missing Non-Participating Reason Code
Non-Participating Reason Code must be populated when Special Education Status code is not equal to 1 (Eligible and Participating)
SWDS0594
Invalid Non-Participating Reason Code
Non-Participating Reason Code must be blank when Special Education Status Code = 1 (Eligible and Participating)
SWDS0595
Invalid Combination of Special Education Status Code and Non-Participation Reason
Special Education Status Code and Non-Participation Reason combination must be a valid combination per the CALPADS Valid Code Combinations document
SWDS0618
New Special Education Status must be different than previous Status
New Special Education Status must be different than previous Status
SWDS0648
Duplicate SWDS Status Effective Start Date
Student has an existing SWDS record with the same Special Education Status Effective Start Date
SWDS0665
Special Education Status Start Date for Eligible and Participating Record is greater than Current Date plus six months
Special Education Status Start Date for Eligible and Participating Record is greater than Current Date plus six months
