CALPADS error brief · GERR
GERR0002
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
22.01 Record Type Code 22.02 Transaction Type Code 22.12 Special Education Status Code 22.13 Non-Participation Reason CodeRecommended correction path
Suggested resolution
SWDS validation
Severity: Fatal Type: Input Validation
Fields validated
- 21.01 - Record Type Code
- 21.09 - Work-Based Learning Type Code
- 21.12 - State Course Code - Embedded Work-Based Learning
- 21.13 - Internship - Employer Performance Evaluation Code
SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.
Validate the code and the relationship
| Field | What to confirm | Do not submit |
|---|---|---|
| 22.01 Record Type | Current CALPADS record-type code | A local label such as “Special Ed Status” |
| 22.02 Transaction Type | A supported transaction for effective-date processing | A vendor action word |
| 22.12 Status Code | Current Special Education Status code | An obsolete or locally invented status |
| 22.13 Non-Participation Reason | Current reason allowed with the selected status | A valid reason paired with the wrong status |
Correct the repeatable SEDS/SIS crosswalk rather than replacing one rejected value manually.
Recommended correction path
-
1
Preserve the rejected row
Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.
- 2
Identify the exact failed field or relationship
Inspect the raw 13-column row before spreadsheet conversion or manual editing.
- 3
Reconcile enrollment and identity
Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.
- 4
Verify the authoritative source
Use the special education system, eligibility documentation, enrollment history and current code definitions.
- 5
Correct the source and mapping
Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.
- 6
Resubmit and inspect history
Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.
Retained official CALPADS guidance
Understanding the Error: The values that can be submitted in a field must be recognized by CALPADS as one of a set of values that are valid for the field. The submitted file contains values that are not valid. Things to check for in submission: Verify that the fields listed in the Fields Validated column are included in the submitted file Suggested Resolution: 1) See http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp for the CALPADS Code Sets and File Specifications documents and the "CALPADS File Specifications" document for required fields. OR 2) If file produced from local special education system (SES), contact vendor/technical resource to determine the reason for the error and to determine how to resolve the problem.