CALPADS error brief · GERR
GERR0001
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
22.01 Record Type Code 22.04 Reporting LEA 22.06 SSID 22.08 Local Special Education Student ID 22.09 Reporting SELPA 22.11 Special Education Status Effective Start Date 22.12 Special Education Status CodeRecommended correction path
Suggested resolution
SWDS validation
Severity: Fatal Type: Input Validation
Fields validated
- 21.01 - Record Type Code
- 21.04 - Reporting LEA
- 21.05 - School of Attendance
- 21.07 - Academic Year ID
- 21.08 - SSID
- 21.09 - Work-Based Learning Type Code
SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.
Always-required and conditionally required are different
| Requirement | SWDS fields | Diagnostic question |
|---|---|---|
| Always required | Record Type, Reporting LEA, SSID, Local Special Education Student ID, Reporting SELPA, Status Effective Start Date, Status Code | Was the value lost, shifted, or never collected? |
| Required for Eligible and Participating | Initial Entry Start Date | Does Status Code equal 1? |
| Required when Status is not 1 | Non-Participation Reason | Does the selected reason form a valid combination? |
| May be blank | Transaction Type, Local Record ID, Academic Year ID, Local Student ID under applicable rules | Is blank permitted, or did export logic omit data? |
Do not populate a convenient code before identifying the rule that made the field required.
Recommended correction path
- 1
Preserve the rejected row
Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.
- 2
Identify the exact failed field or relationship
Inspect the raw 13-column row before spreadsheet conversion or manual editing.
- 3
Reconcile enrollment and identity
Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.
- 4
Verify the authoritative source
Use the special education system, eligibility documentation, enrollment history and current code definitions.
- 5
Correct the source and mapping
Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.
- 6
Resubmit and inspect history
Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.
Retained official CALPADS guidance
Understanding the Error: The Work-Based Learning (WBLR) file in CALPADS has specified fields that are required to be submitted. One or more of these fields is missing in the submitted file. Things to check for in submission: Verify that the fields listed in the Fields Validated column are included in the submitted file Suggested Resolution: 1) See http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp for the CALPADS Code Sets and File Specifications documents and the "CALPADS File Specifications" document for required fields. OR 2) If file produced from local special education system (SES), contact vendor/technical resource to determine the reason for the error and to determine how to resolve the problem.