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CALPADS error brief · FRMT

FRMT0009

Invalid column count for file type
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Format for invalid column (fields) count based on file type

Focus fields

Fields validated

22.01 Record Type Code 22.02 Transaction Type Code 22.03 Local Record ID 22.04 Reporting LEA 22.05 Academic Year ID 22.06 SSID 22.07 Local Student ID 22.08 Local Special Education Student ID 22.09 Reporting SELPA 22.10 Special Education Initial Entry Start Date 22.11 Special Education Status Effective Start Date 22.12 Special Education Status Code 22.13 Non-Participation Reason Code

Recommended correction path

Suggested resolution

SWDS validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 22.01 Record Type Code
  • 22.02 Transaction Type Code
  • 22.03 Local Record ID
  • 22.04 Reporting LEA
  • 22.05 Academic Year ID
  • 22.06 SSID
  • 22.07 Local Student ID
  • 22.08 Local Special Education Student ID
  • 22.09 Reporting SELPA
  • 22.10 Special Education Initial Entry Start Date
  • 22.11 Special Education Status Effective Start Date
  • 22.12 Special Education Status Code
  • 22.13 Non-Participation Reason Code

SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.

Every SWDS row contains 13 positions

Position rangeContentsCommon failure
22.01–22.03Record, transaction and local record identifiersHeader or local delimiter shifts the row
22.04–22.09LEA, year, SSID, local IDs and SELPAA blank optional value is removed instead of preserved
22.10–22.13Initial entry, status date, status and reasonTrailing blank reason column is dropped

Blank does not mean absent from the file structure. Preserve adjacent delimiters for optional or conditionally blank fields.

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.

  2. 2

    Identify the exact failed field or relationship

    Inspect the raw 13-column row before spreadsheet conversion or manual editing.

  3. 3

    Reconcile enrollment and identity

    Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.

  4. 4

    Verify the authoritative source

    Use the special education system, eligibility documentation, enrollment history and current code definitions.

  5. 5

    Correct the source and mapping

    Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.

  6. 6

    Resubmit and inspect history

    Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.

Official references