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CALPADS error brief · FRMT

FRMT0002

Wrong date format
Severity Fatal
Error type Input Validation
Record type FRMT

Official CALPADS rule

What CALPADS is rejecting

Date format must match CALPADS File Specifications (CFS).

Focus fields

Fields validated

22.10 Special Education Initial Entry Start Date 22.11 Special Education Status Effective Start Date

Recommended correction path

Suggested resolution

SWDS validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 22.10 Special Education Initial Entry Start Date
  • 22.11 Special Education Status Effective Start Date

SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.

Both SWDS dates use the same eight-character structure

Submitted valueAssessmentCorrection
20260829Valid structureConfirm the date is factually correct
08/29/2026Invalid separators/orderExport as 20260829
2026-08-29Invalid lengthRemove hyphens in the CALPADS file
Spreadsheet serial numberInvalid export transformationFormat from the authoritative date field
Blank Initial Entry DateMay be invalid for Status 1Evaluate requiredness separately from format

Format acceptance does not prove chronology. After correcting structure, verify Initial Entry, Status Effective Start Date, and Academic Year together.

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.

  2. 2

    Identify the exact failed field or relationship

    Inspect the raw 13-column row before spreadsheet conversion or manual editing.

  3. 3

    Reconcile enrollment and identity

    Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.

  4. 4

    Verify the authoritative source

    Use the special education system, eligibility documentation, enrollment history and current code definitions.

  5. 5

    Correct the source and mapping

    Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.

  6. 6

    Resubmit and inspect history

    Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.

Official references