CALPADS error brief · GERR
GERR0007
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
22.01 Record Type Code 22.02 Transaction Type Code 22.12 Special Education Status Code 22.13 Non-Participation Reason CodeRecommended correction path
Suggested resolution
SWDS validation
Severity: Fatal Type: Input Validation
Fields validated
- 21.01 - Record Type Code
- 21.07 - Academic Year ID
- 21.09 - Work-Based Learning Type Code
- 21.12 - State Course Code - Embedded Work-Based Learning
- 21.13 - Internship - Employer Performance Evaluation Code
SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.
A recognized code may still be unavailable for this year
| Finding | Meaning | Response |
|---|---|---|
| Code is current and overlaps Academic Year | Reference value is available | Continue to combination and chronology checks |
| Code is retired before the year | Locally familiar but no longer effective | Map to the supported current value only when equivalent |
| Code begins after the year | Future code used too early | Restore the code valid for the event date |
| Wrong Academic Year ID | Code may be valid but evaluated against the wrong year | Correct year from Status Effective Start Date |
Recommended correction path
- 1
Preserve the rejected row
Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.
- 2
Identify the exact failed field or relationship
Inspect the raw 13-column row before spreadsheet conversion or manual editing.
- 3
Reconcile enrollment and identity
Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.
- 4
Verify the authoritative source
Use the special education system, eligibility documentation, enrollment history and current code definitions.
- 5
Correct the source and mapping
Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.
- 6
Resubmit and inspect history
Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.
Retained official CALPADS guidance
Understanding the Error: The values that can be submitted in a field must be effective in CALPADS. The submitted file contains values that are no longer accepted by CALPADS. Things to check for in submission: Determine if the code value is "retired." Suggested Resolution: 1) See http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp for the "CALPADS Code Sets" document and for the code value's effective dates. OR 2) If file produced from local SES, contact vendor/technical resource to determine the reason for using expired value(s) and to determine how to resolve the problem.