CALPADS error brief · IVR
IVR0001
Official CALPADS rule
What CALPADS is rejecting
Focus fields
Fields validated
22.04 Reporting LEARecommended correction path
Suggested resolution
SWDS validation
Severity: Fatal Type: Input Validation
Fields validated
- 21.04 - Reporting LEA
SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.
Authorization can follow one of two relationships
| Path | Required relationship | What to inspect |
|---|---|---|
| Reporting LEA user | User institution equals field 22.04 Reporting LEA | CALPADS account, LEA selection and submitted row |
| Reporting SELPA user | Submitter SELPA has the required relationship with the Reporting LEA | SELPA role, active relationship and reporting period |
| Neither path | User is working in the wrong organizational context | Do not change student data to solve an account problem |
Recommended correction path
- 1
Preserve the rejected row
Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.
- 2
Identify the exact failed field or relationship
Inspect the raw 13-column row before spreadsheet conversion or manual editing.
- 3
Reconcile enrollment and identity
Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.
- 4
Verify the authoritative source
Use the special education system, eligibility documentation, enrollment history and current code definitions.
- 5
Correct the source and mapping
Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.
- 6
Resubmit and inspect history
Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.
Retained official CALPADS guidance
Understanding the Error: CALPADS verifies that the person submitting the file or submission is authorized to submit data for the LEA being reported. This verification is accomplished by comparing the CDS code in the submitter's CALPADS account with the CDS code in the submitted file. Things to check for in submission: Verify that the Reporting LEA in the file is correct. Suggested Resolution: 1) Verify that user has appropriate access and roles in their CALPADS account for the corresponding Reporting LEA for which the data is being submitted. OR 2) If the Reporting LEA field is incorrectly populated in the submission, change the value populated in the Reporting LEA field so the correct value is submitted to CALPADS for the WBLR record of the SSID.