IVR0034

<style>.sdla-meet-guide{--sm-blue:#164f7a;--sm-sky:#eef7fc;--sm-gold:#a96500;--sm-gold-bg:#fff7df;--sm-green:#426b36;--sm-green-bg:#f1f8ed;--sm-purple:#76528f;--sm-purple-bg:#f6eff9;--sm-ink:#243746;--sm-line:#cfdae1;color:var(--sm-ink);line-height:1.65}.sdla-meet-guide *{box-sizing:border-box}.sdla-meet-guide .sdla-meet-timeline>li::before,.sdla-meet-guide .sdla-meet-steps>li::before{content:none!important;display:none!important}.sdla-meet-guide h2,.sdla-meet-guide h3{color:var(--sm-blue)}.sdla-meet-guide a{color:#075c91}.sdla-meet-guide .sdla-meet-impact,.sdla-meet-guide .sdla-meet-official,.sdla-meet-guide .sdla-meet-caution,.sdla-meet-guide .sdla-meet-related,.sdla-meet-guide .sdla-meet-disclaimer{margin:1.2rem 0;padding:1rem 1.15rem;border-left:5px solid;border-radius:0;box-shadow:none}.sdla-meet-guide .sdla-meet-impact,.sdla-meet-guide .sdla-meet-caution{border-color:var(--sm-gold);background:var(--sm-gold-bg)}.sdla-meet-guide .sdla-meet-official{border-color:#70b2d9;background:#f5fbfe}.sdla-meet-guide .sdla-meet-related{border-color:var(--sm-green);background:var(--sm-green-bg)}.sdla-meet-guide .sdla-meet-disclaimer{border-color:#8a98a3;background:#f3f5f6}.sdla-meet-guide .sdla-meet-fields{columns:2}.sdla-meet-guide .sdla-meet-timeline{display:grid;grid-template-columns:repeat(5,minmax(0,1fr));gap:0;padding:0;list-style:none;margin:1.2rem 0}.sdla-meet-guide .sdla-meet-timeline li{position:relative;padding:.3rem .55rem;text-align:center}.sdla-meet-guide .sdla-meet-timeline li:not(:last-child):after{content:"";position:absolute;top:1.2rem;right:-35%;bottom:auto;left:65%;width:auto;height:0;border:0;border-top:3px solid #70b2d9;background:transparent!important}.sdla-meet-guide .sdla-meet-node,.sdla-meet-guide .sdla-step-number{background:var(--sm-blue);color:#fff;font-weight:700;text-align:center;border-radius:50%}.sdla-meet-guide .sdla-meet-node{position:relative;z-index:1;display:block;width:2.4rem;height:2.4rem;line-height:2.4rem;margin:0 auto .5rem}.sdla-meet-guide .sdla-meet-timeline strong,.sdla-meet-guide .sdla-meet-timeline span{display:block}.sdla-meet-guide .sdla-meet-owners{display:grid;grid-template-columns:1fr 1fr;gap:.75rem;margin:1rem 0}.sdla-meet-guide .sdla-meet-card{padding:.9rem;border-top:6px solid var(--sm-purple);background:var(--sm-purple-bg)}.sdla-meet-guide .sdla-meet-card:nth-child(2){border-color:var(--sm-green);background:var(--sm-green-bg)}.sdla-meet-guide .sdla-meet-card h3{margin-top:0}.sdla-meet-guide .sdla-meet-steps{list-style:none;padding:0}.sdla-meet-guide .sdla-meet-steps li{position:relative;display:flex;gap:.9rem;padding:.85rem 0;border-bottom:1px solid var(--sm-line)}.sdla-meet-guide .sdla-meet-steps li:not(:last-child):after{content:"";position:absolute;top:2.85rem;right:auto;bottom:0;left:1rem;width:2px;height:auto;border:0;background:#cce3f0!important}.sdla-meet-guide .sdla-step-number{flex:0 0 2rem;height:2rem;line-height:2rem}.sdla-meet-guide .sdla-meet-steps h3{margin:0 0 .2rem;font-size:1.05rem}.sdla-meet-guide .sdla-meet-steps p{margin:0}.sdla-meet-guide .sdla-role-directory{columns:2}.sdla-meet-guide .sdla-role-directory li{break-inside:avoid;margin:.4rem 0}.sdla-meet-guide .uk-button-primary{background:var(--sm-blue)}@media(max-width:800px){.sdla-meet-guide .sdla-meet-timeline{grid-template-columns:1fr}.sdla-meet-guide .sdla-meet-timeline li{display:flex;gap:.7rem;text-align:left}.sdla-meet-guide .sdla-meet-timeline li:not(:last-child):after{top:2.7rem;right:auto;bottom:-.35rem;left:1.75rem;width:0;height:auto;border:0;border-left:3px solid #70b2d9;background:transparent!important}.sdla-meet-guide .sdla-meet-node{flex:0 0 2.4rem;margin:0}.sdla-meet-guide .sdla-meet-owners{grid-template-columns:1fr}}@media(max-width:560px){.sdla-meet-guide .sdla-meet-fields,.sdla-meet-guide .sdla-role-directory{columns:1}}</style><article class="sdla-meet-guide" aria-labelledby="ivr0034-guide-title"><aside class="sdla-meet-impact" aria-labelledby="ivr0034-guide-title"><h2 id="ivr0034-guide-title">Operational guide: MEET operational-key reconciliation</h2><p>Two records can appear identical to CALPADS even when they originated from different local rows. Determine whether the cause is a true duplicate, an incorrect date, or extract logic that generated the same operational key twice.</p></aside><section class="sdla-meet-official" aria-labelledby="ivr0034-rule-title"><h3 id="ivr0034-rule-title">Read the complete validation</h3><p><strong>CALPADS rule:</strong> Duplicate Record within File based on Operational Key</p><p><strong>Fields involved:</strong></p><ul class="sdla-meet-fields"><li>24.04 - Reporting LEA</li><li>24.06 - SSID</li><li>24.09 - Reporting SELPA</li><li>24.13 - Special Education Meeting Date</li><li>24.14 - Pending As Of Date</li></ul></section><section aria-labelledby="ivr0034-sequence-title"><h3 id="ivr0034-sequence-title">Read the event sequence</h3><ol class="sdla-meet-timeline" aria-label="MEET event sequence"><li><span class="sdla-meet-node" aria-hidden="true">1</span><div><strong>Identify</strong><span>Confirm the student and exact event.</span></div></li><li><span class="sdla-meet-node" aria-hidden="true">2</span><div><strong>Document</strong><span>Locate the authoritative record.</span></div></li><li><span class="sdla-meet-node" aria-hidden="true">3</span><div><strong>Reconcile</strong><span>Compare every validated field.</span></div></li><li><span class="sdla-meet-node" aria-hidden="true">4</span><div><strong>Correct</strong><span>Repair the owning system.</span></div></li><li><span class="sdla-meet-node" aria-hidden="true">5</span><div><strong>Verify</strong><span>Confirm chronology and downstream meaning.</span></div></li></ol></section><section class="sdla-meet-owners" aria-label="Correction ownership"><div class="sdla-meet-card"><h3>Primary participants for this error</h3><ul><li>CALPADS coordinator</li><li>Case manager</li><li>IEP/SEDS system owner</li><li>SIS, extract, integration, or vendor support</li></ul><button class="uk-button uk-button-primary" type="button" uk-toggle="target: #ivr0034-participants-modal">View the complete participant directory</button></div><div class="sdla-meet-card"><h3>Start with the authoritative record</h3><p>Confirm the complete local meeting history, submitted file, and CALPADS MEET history. Establish what occurred before deciding which system value should change.</p></div></section><section aria-labelledby="ivr0034-path-title"><h3 id="ivr0034-path-title">Recommended correction path</h3><ol class="sdla-meet-steps"><li><span class="sdla-step-number" aria-hidden="true">1</span><div><h3>Identify the exact event</h3><p>Match SSID, Reporting LEA, Reporting SELPA, academic year, evaluation type, plan-review indicator, and Meeting or Pending As Of Date.</p></div></li><li><span class="sdla-step-number" aria-hidden="true">2</span><div><h3>Reconstruct the chronology</h3><p>Compare referral, consent, pending, meeting, and outcome information as applicable; include prior and subsequent MEET records.</p></div></li><li><span class="sdla-step-number" aria-hidden="true">3</span><div><h3>Confirm the documented meaning</h3><p>Use authoritative program documentation and current CALPADS rules. Do not infer a date, outcome, review status, or delay reason solely from the error.</p></div></li><li><span class="sdla-step-number" aria-hidden="true">4</span><div><h3>Locate the true failure point</h3><p>Determine whether the issue belongs to documentation, IEP/SEDS entry, enrollment context, code mapping, extract logic, or an existing CALPADS record.</p></div></li><li><span class="sdla-step-number" aria-hidden="true">5</span><div><h3>Correct the owning system</h3><p>Use the authorized local process, regenerate the MEET record, and avoid a CALPADS-only edit that will be overwritten or misstate the event.</p></div></li><li><span class="sdla-step-number" aria-hidden="true">6</span><div><h3>Verify acceptance and meaning</h3><p>Confirm the complete MEET history, connected records, relevant monitoring reports, and whether the same workflow affected other students.</p></div></li></ol></section><aside class="sdla-meet-caution" aria-labelledby="ivr0034-caution-title"><h3 id="ivr0034-caution-title">Procedural accuracy check</h3><p>A value that clears IVR0034 is not necessarily the correct value. Confirm the underlying event, documentation, responsible team, and permitted reporting value before changing dates, outcomes, activity indicators, or delay codes.</p></aside><aside class="sdla-meet-related" aria-labelledby="ivr0034-related-title"><h3 id="ivr0034-related-title">Cross-record verification</h3><p>Review other MEET records with the same Reporting LEA, SSID, Reporting SELPA, Meeting Date, or Pending As Of Date.</p></aside><section class="sdla-meet-official" aria-labelledby="ivr0034-official-resolution-title"><h3 id="ivr0034-official-resolution-title">Official CALPADS guidance</h3><p>Understanding the Error: The Special Education Meetings (MEET) file submitted contains two records that CALPADS interprets as the same record. Both records have the same operational key: Reporting LEA, SSID, Reporting SELPA and Special Education Meeting Date, and Pending As Of Date. These are the fields that CALPADS uses to uniquely identify a record in the ODS. Therefore, there can&#x27;t be two records with the same unique identifiers.</p><p>Things to check for in submission: Verify that the fields listed in the Fields Validated column are correct in the submitted file.</p><p>Suggested Resolution:<br>1) Delete one of the duplicate records and resubmit the file.</p><p>OR</p><p>2) If file produced from local SES, contact vendor/technical resource to determine reason for duplicate record and to determine how to resolve the problem.</p></section><section aria-labelledby="ivr0034-close-title"><h3 id="ivr0034-close-title">Before closing the issue</h3><ul><li>Confirm IVR0034 no longer appears for the intended student and event.</li><li>Verify the accepted MEET values and chronology under the intended academic year.</li><li>Document the source evidence, responsible owner, correction location, and broader extract impact.</li><li>Confirm that the result is procedurally accurate—not merely technically accepted.</li></ul></section><p><a href="https://documentation.calpads.org/Troubleshooting/MEET/IVR0034/" target="_blank" rel="noopener noreferrer">Official IVR0034 troubleshooting page</a> &nbsp;|&nbsp; <a href="https://documentation.calpads.org/OnlineMaintenance/StudentDataMaintenance/StudentDetailsMEET/" target="_blank" rel="noopener noreferrer">MEET online-maintenance guidance</a> &nbsp;|&nbsp; <a href="https://documentation.calpads.org/Reports/Accountability/Report16.24_StudentswithDisabilities%E2%80%93MeetingsStudentList/" target="_blank" rel="noopener noreferrer">Report 16.24 — Meetings Student List</a></p><aside class="sdla-meet-disclaimer"><strong>Important:</strong> This SDLA operational guide does not replace IDEA, California special education requirements, CDE, CALPADS, SELPA, vendor, or local procedural guidance. Confirm documentation, ownership, and correction authority before changing student information.</aside><div id="ivr0034-participants-modal" class="uk-flex-top" uk-modal><div class="uk-modal-dialog uk-modal-body uk-margin-auto-vertical"><button class="uk-modal-close-default" type="button" uk-close aria-label="Close participant directory"></button><h2 class="uk-modal-title">MEET cross-team participant directory</h2><p>Engage the roles needed for the specific student, event, ownership question, or system issue.</p><ul class="uk-list uk-list-divider sdla-role-directory"><li class="sdla-meet-role sdla-role-calpads-coordinator"><!-- <a href="/job-descriptions/calpads-coordinator">CALPADS coordinator</a> --><span>CALPADS coordinator</span></li><li class="sdla-meet-role sdla-role-case-manager"><!-- <a href="/job-descriptions/case-manager">Case manager</a> --><span>Case manager</span></li><li class="sdla-meet-role sdla-role-school-psychologist-assessment"><!-- <a href="/job-descriptions/school-psychologist-assessment">School psychologist or assessment staff</a> --><span>School psychologist or assessment staff</span></li><li class="sdla-meet-role sdla-role-special-education-teacher"><!-- <a href="/job-descriptions/special-education-teacher">Special education teacher</a> --><span>Special education teacher</span></li><li class="sdla-meet-role sdla-role-school-site-administrator"><!-- <a href="/job-descriptions/school-site-administrator">School-site administrator</a> --><span>School-site administrator</span></li><li class="sdla-meet-role sdla-role-parent-engagement-procedural-support"><!-- <a href="/job-descriptions/parent-engagement-procedural-support">Parent-engagement or procedural-support staff</a> --><span>Parent-engagement or procedural-support staff</span></li><li class="sdla-meet-role sdla-role-district-special-education-administrator"><!-- <a href="/job-descriptions/district-special-education-administrator">District special education administrator</a> --><span>District special education administrator</span></li><li class="sdla-meet-role sdla-role-selpa-data-compliance"><!-- <a href="/job-descriptions/selpa-data-compliance">SELPA data or compliance staff</a> --><span>SELPA data or compliance staff</span></li><li class="sdla-meet-role sdla-role-registrar-enrollment"><!-- <a href="/job-descriptions/registrar-enrollment">Registrar or enrollment staff</a> --><span>Registrar or enrollment staff</span></li><li class="sdla-meet-role sdla-role-iep-seds-system-owner"><!-- <a href="/job-descriptions/iep-seds-system-owner">IEP/SEDS system owner</a> --><span>IEP/SEDS system owner</span></li><li class="sdla-meet-role sdla-role-sis-extract-integration-vendor"><!-- <a href="/job-descriptions/sis-extract-integration-vendor">SIS, extract, integration, or vendor support</a> --><span>SIS, extract, integration, or vendor support</span></li></ul></div></div></article>