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CALPADS error brief · IVR

IVR0009

Invalid Characters in Field
Severity Fatal
Error type Input Validation
Record type IVR

Official CALPADS rule

What CALPADS is rejecting

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

Focus fields

Fields validated

22.08 Local Special Education Student ID

Recommended correction path

Suggested resolution

SWDS validation

Severity: Fatal   Type: Input Validation

Fields validated

  • 18.08 - Local Student ID
  • 18.13 - Incident Local ID

SWDS is effective-dated status history. Correct the authoritative status relationship; do not create a convenient annual snapshot or overwrite valid history merely to clear an error.

Permitted Local Special Education Student ID characters

Character typeExamplesTreatment
Letters and numbersAB12345Allowed
Periods, hyphens and apostrophesSPED-24.17Allowed
Forward slashes and spacesSELPA/ 104Allowed
Accented UTF-8 lettersAccents, tildes and umlautsAllowed
Other punctuation or hidden controlsCommas, tabs, smart symbols or line breaks Remove only after verifying the authoritative identifier

Inspect the raw UTF-8 value. A character may be invisible in a spreadsheet while still present in the file.

Recommended correction path

  1. 1

    Preserve the rejected row

    Capture submission ID, row number, Reporting LEA, SSID, Reporting SELPA, status date, status and reason.

  2. 2

    Identify the exact failed field or relationship

    Inspect the raw 13-column row before spreadsheet conversion or manual editing.

  3. 3

    Reconcile enrollment and identity

    Confirm SENR ownership, SSID, LEA and the student’s effective-dated special education history.

  4. 4

    Verify the authoritative source

    Use the special education system, eligibility documentation, enrollment history and current code definitions.

  5. 5

    Correct the source and mapping

    Repair the supported value or relationship in the originating system; never patch only the finished upload when the source remains wrong.

  6. 6

    Resubmit and inspect history

    Confirm acceptance and review neighboring SWDS, MEET and PLAN records for chronology or duplication effects.

Retained official CALPADS guidance

Understanding the Error: The field contains one or more characters that do not comply with the allowed character set. The field supports letters, numbers, select punctuation, spaces, and valid accented alphabetic characters. Things to check for in the submission: Verify that the fields in the Field Validated column do not contain any special characters. Check the allowed characters provided in the Error Description column for this error. Suggested Resolution: 1) Remove or replace any unsupported characters. 2) Eliminate hidden or non-printable characters from the field value. 3) Correct any formatting issues that introduce invalid characters. Valid characters are based on the following UTF-8 character set standards: https://cloford.com/resources/charcodes/utf-8_latin.htm https://cloford.com/resources/charcodes/utf-8_latin1_supplement.htm

Official references