SIRS — Student Incident Results

SIRS errors involve the disciplinary or administrative results assigned to a student following a reported incident. They may concern result codes, dates, durations, instructional support, removals, or related special education requirements. Verify that every result is connected to the correct student and incident and accurately reflects the action taken.

FRMT0001 Wrong field length

Field length must match CALPADS File Specifications (CFS)

FRMT0004 Invalid characters for numeric field

Data for a numeric field must be a number or a decimal point.

FRMT0006 Wrong format for Incident Result Duration Days

Format for Incident Result Duration Days must match CALPADS File Specifications (CFS)

FRMT0009 Invalid column count for file type

Format for invalid column (fields) count based on file type

GERR0001 Required Field Missing

A required field for the submitted Records Type is missing

GERR0002 Value Not Found in Reference Set

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0005 - SINC/SIRS/SOFF LEA does not have ownership of student enrollment to make the update

Student must be enrolled in the School of Attendance during the Academic Year specified

GERR0007 Code submitted outside the Effective Date Range

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

IVR0001 Invalid Submitter

The Reporting LEA of the submitter must equal the Reporting LEA in the record, or the Reporting SELPA of the submitter must have a relationship with the Reporting LEA in the record.

IVR0002 Invalid Reporting School

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

IVR0006 Invalid Academic Year

Academic Year ID must be a valid academic school year combination and no more than one year in the future

IVR0007 Invalid SSID

SSID must be a valid CALPADS SSID in the ODS

IVR0009 Invalid Characters in Field

Field must only contain Alphabetic letters, numbers, periods, hyphens apostrophes, forward slashes, spaces. Alphabetic characters with accents, tildes, or umlauts are allowed. Valid characters are based on the UTF-8 character set standards.

IVR0116 Duplicates within File based on Primary Key

Two or more records exist with the same primary key fields.

SIRS0489 Missing Incident Result Duration Days

If the Incident Result Code is equal to 100 (suspension) or 110 (In-school suspension) or 200 (Expulsion) Then Incident Result Duration Days must be populated.

SIRS0491 Missing Incident Result Modification Code

If Incident Result Code = 200 (Expulsion)Then Incident Result Modification Code must be populated

SIRS0504 Invalid Student Instructional Support Indicator

If Incident Result Duration is greater than 10 days then Student Instructional Support Indicator in the associated SINC record should be populated

SIRS0507 Invalid Incident Result Duration Days

If Incident Result Code is equal to 100 (suspension) or 110 (in-school suspension) Then Incident Result Duration Days must be greater than zero.

SIRS0508 Invalid Incident Result Duration Days and Incident Result Modification Code Combination

If a student was Expelled (Incident Result Code = 200) and has an Incident Result Duration Days = 0, Then Result Modification Code must = 100 (Enforcement Suspended) OR 200 (Shortened)

SIRS0509 Invalid Incident Result Duration Days and Incident Result Code Combination

Incident Result Duration Days may only be populated when Incident Result Code is Suspension or Expulsion (100, 110, or 200)