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CALPADS error brief ยท GERR

GERR0007

Code submitted outside the Effective Date Range
Severity Fatal
Error type Input Validation
Record type GERR

Official CALPADS rule

What CALPADS is rejecting

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

Focus fields

Fields validated

19.01 Record Type Code 19.02 Transaction Type Code 19.06 Academic Year ID 19.12 Student Gender Code 19.14 Incident Result Code 19.15 Incident Result Authority Code 19.17 Incident Result Modification Code

Recommended correction path

Suggested resolution

CALPADS SIRS correction guide - Fatal input validation

GERR0007: Code submitted outside the Effective Date Range

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

Official Version 18 rule

Severity: Fatal   Type: Input Validation

Fields validated:

  • 19.01 Record Type Code

Code must be submitted with an Academic Year ID that overlaps, on at least one day, the CALPADS effective date range for the code.

Follow the behavior incident from evidence to CALPADS

SINC - incident and student

Evidence
Incident report, date, school, student, statutory/support facts
Role
Anchors the incident

SIRS - result

Evidence
Authorized action, authority, duration, and modification
Role
Documents what resulted for the student

SOFF - offense

Evidence
Supported reportable offense and weapon category when applicable
Role
Documents the qualifying infraction

Recommended correction path

  1. 1

    Preserve the rejected evidence

    Save the submission ID, rejected SIRS row, error details, and an accepted comparison before changing any source record.

  2. 2

    Reconstruct the documented event

    Match the student, school, academic year, Incident ID Local, incident date, offense findings, and result documentation in the behavior management system and supporting records.

  3. 3

    Verify the incident timeline

    Use the date the event actually occurred. Reconcile it to the academic year and the student's enrollment dates; do not backdate, forward-date, or move an event merely to clear validation.

  4. 4

    Correct the source workflow

    Update the behavior management system, SIS, or controlled crosswalk that produced the error. Document the correction owner and retain the source evidence.

  5. 5

    Rebuild the complete incident chain

    Generate a small corrected set and reconcile SINC, SIRS, and SOFF by School of Attendance, Academic Year ID, Incident ID Local, and student. Submit in the required sequence and confirm acceptance.

  6. 6

    Check for systemic impact

    Review other records produced by the same rule, default, code crosswalk, or vendor extract so the next full submission does not recreate the error.

Before closing the correction

  • Confirm the accepted row describes the documented student behavior incident.
  • Confirm school, academic year, Incident ID Local, SSID, and enrollment align.
  • Confirm offense and result values are supported, not inferred or manufactured.
  • Reconcile the complete SINC-SIRS-SOFF chain and other records from the same workflow.

Official references and practical support

Incident evidence checklist

  • Original incident report and authorized findings
  • Student identity, School of Attendance, and enrollment on the incident date
  • Academic year and stable Incident ID Local
  • Offense documentation and weapon facts when applicable
  • Authorized result, authority, served duration, and modification
  • Special-education supports or interim-setting documentation when applicable
  • Rejected extract row, source-system record ID, and accepted post-correction evidence