Fall 1

Start here · Enrollment Public sharing · Yes

Why use it? Confirm primary and short-term enrollment counts by school and subgroup, and identify unexpected changes from the prior certified year.

Find discrepancies: Open Report 1.2 and compare its students with census-day SIS enrollment, grade, and exit records. Report 1.1 contains aggregate information that CALPADS identifies as publicly available through DataQuest and Ed-Data.

Reconcile · Count Public sharing · Review

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Reconcile · Count Public sharing · Review

Why use it? Review how student exits are classified and find patterns that may signal missing enrollments, incorrect exit reasons, or incomplete follow-up.

Find discrepancies: Compare student-level results with SIS withdrawal records, transfer documentation, completion status, and any later enrollment known to the LEA. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Validate · State view Public sharing · Review

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Certify · LCFF Public sharing · Review

Why use it? Validate the students and eligibility factors contributing to LCFF unduplicated pupil counts before certification or fiscal review.

Find discrepancies: Drill to the student list and compare enrollment, English learner, meal eligibility, foster, homeless, migrant, and direct-certification evidence with authorized source systems. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Validate the students and eligibility factors contributing to LCFF unduplicated pupil counts before certification or fiscal review.

Find discrepancies: Drill to the student list and compare enrollment, English learner, meal eligibility, foster, homeless, migrant, and direct-certification evidence with authorized source systems. It contains record-level or identifying information and should remain restricted to authorized users.

Certify · LCFF Public sharing · Review

Why use it? Validate the students and eligibility factors contributing to LCFF unduplicated pupil counts before certification or fiscal review.

Find discrepancies: Drill to the student list and compare enrollment, English learner, meal eligibility, foster, homeless, migrant, and direct-certification evidence with authorized source systems. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Identify the students included in each school’s Report 1.1 enrollment count.

Find discrepancies: Compare the list with the census-day SIS roster. Check school, enrollment status, grade, start and exit dates, and missing overlapping student-information records. This report contains student-level identifiers and should remain restricted to authorized users.

Investigate · Student list Public sharing · No

Why use it? Validate the students and eligibility factors contributing to LCFF unduplicated pupil counts before certification or fiscal review.

Find discrepancies: Drill to the student list and compare enrollment, English learner, meal eligibility, foster, homeless, migrant, and direct-certification evidence with authorized source systems. It contains record-level or identifying information and should remain restricted to authorized users.

Certify · Dropouts Public sharing · Review

Why use it? Review prior-year dropouts submitted by the LEA and identify student groups requiring investigation.

Find discrepancies: Use Report 1.8 to identify students, then compare enrollment, exit, completion, and subsequent-enrollment records. Report 1.24 does not adjust for re-enrollment in another LEA; compare Report 1.14 or 8.1c when the state result differs. Review small subgroup counts before public sharing.

Review · Report Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Validate · State view Public sharing · Review

Why use it? Review certified enrollment by school, grade, gender, and race or ethnicity—even after the Fall 1 certification window closes.

Find discrepancies: Compare unexpected totals with Reports 1.1 and 1.2, then reconcile individual students with the census-day SIS roster. The report is aggregate, but review small subgroup counts and local disclosure requirements before sharing it publicly.

Review · Report Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Report Public sharing · Review

Why use it? Review education plans by primary disability and identify unexpected shifts or missing plan populations before certification.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.