Tagged with: Student Enrollment

CERT009

A school's total Special Education program participants has either increased or decreased significantly from the previous year's count.

CERT018

No dropouts reported for a school that reported dropouts in the previous year and that has current year enrollment >= 100 in grades 9-12 and US.

CERT019

Dropouts are reported for grades 9-12 and Ungraded Secondary, but this school had no enrollment in grades 9-12 and Ungraded Secondary in the previous year.

CERT098

A student course section record was submitted for an SSID that was not enrolled at any time during the Report Period

CERT099

No End of Year student course section data were submitted for an enrolled student with enrollment status of Primary

CERT100

A course section does not have any associated student course section records.

CERT112

A student that was enrolled any time between July 1 and June 30 of the previous Academic Year and has not been exited prior to August 16 of the Active Academic Year.

FRMT0001

Field length does not match CALPADS File Specifications (CFS)

FRMT0002

Date format does not match CALPADS File Specifications.

FRMT0004

Data must follow rules for the field type specified in the CALPADS File Specifications (CFS)

GERR0001

A required field for the submitted Records Type is missing.

GERR0002

The value provided for the field is not a valid value from the CALPADS Code Sets

GERR0007

Code submitted outside the effective date range

GERR0008

The value provided for the field is not a valid CALPADS Transaction Type Code

IVR0164

If English Language Acquisition Status Code not equal to EO, then English Language Acquisition Status Start Date must be populated

IVR0180

The submitted records attempt to delete the Last Demo Record for a student in CALPADS

IVR0214

English Language Acquisition Status Code of existing record should equal the English Language Acquisition Status Code of input record when the Effective Start Date is the same

IVR0215

English Language Acquisition Status Start Date must be less than or equal to current date

SENR0001

Reporting LEA must equal CDS code associated with submitter User ID

SENR0002

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA.

SENR0004

If School of Attendance = 0000001 Then School of Attendance NPS must be populated

SENR0005

School of Attendance NPS must be a valid NPS code in CDS

SENR0007

SSID must be a valid CALPADS SSID in the ODS

SENR0008

If SSID is retired and Student Gender Code and Student Date of Birth Year in file match Student Gender Code and Student Date of Birth Year of current SSID in ODS , then replace with current SSID for student

SENR0009

Field must only contain Alphabetic letters, numbers, periods, hyphens and apostrophes.

Any other ascii code characters will be rejected.  Check for hidden characters.

SENR0010

If Student Alias Last Name is populated Then Student Alias First Name must be populated

SENR0011

If Student Alias First Name is populated Then Student Alias Last Name must be populated

SENR0012

If the Grade Level Code is equal to Adult (AD) Then Student age must be greater than or equal to 16 and less than 80; otherwise the Student Age must be greater than 0 and less than or equal to 22.

SENR0013

Student School Start Date must be greater than Student Birth Date

SENR0014

Student School Start Date must be less than or equal to current date plus six months

SENR0015

If Student Exit Reason Code is populated then Student School Exit Date must be populated

SENR0018

Student School Exit Date must be greater than or equal to Student School Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019

Student School Exit Date must be less than or equal to current date plus 30 days

SENR0020

If Student School Exit Date is populated then Student Exit Reason Code must be populated

SENR0021

A student may only have one enrollment record with Student School Completion Status Code equal to 100 within the Reporting LEA

SENR0022

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0024

Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within the LEA for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250

SENR0025

Submitted record has School Start Date which is AFTER the School Exit Date of a graduated record within CALPADS for this SSID. A Graduated record is: Student Exit Reason Code = E230 AND School Completion Status = 100, 106 OR 250

SENR0026

If Student Exit Category equals E230 and School Completion Status Code equals 330 (Passed CHSPE) then Student Age must be greater than or equal to 16 at Student School Exit Date, or Grade must be greater than 9.

Btw, the CHSPE stands for California High School Proficiency Examination.

SENR0028

A student's primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly or CCE.

Primary Enrollments are defined as:
- Enrollment Status = “10” (Primary);
- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;\

Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments."

 

SENR0029

If Student Exit Reason Code = E230 (CompleterExit) then Student School Completion Status Code must be populated

SENR0030

If Student Exit Reason Code = T165 (TransEnrollDiscip) Or If School Type of element 1.05 (as indicated in the CDE County District School database) is an Alternative School And Student Exit Reason Code = T160 is an Alternative School Then Expected Receiver School of Attendance must be populated

SENR0031

If Student School Completion Status Code = 100, 106 or 108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated

SENR0032

If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated

SENR0033

If SSID Enrollment then Record Type Code must equal SENR

SENR0034

Only one record may exist in the file with the same SSID, School of Attendance, and Student School Start Date

SENR0035

If SSID is populated and Reporting LEAs owns the student (Enrollment Update) then Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year

SENR0037

A student's primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA.

Primary Enrollments are defined as:

- Enrollment Status = “10” (Primary);

- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

 

SENR0045

LEA must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

SENR0069

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year in latest Student Information record

SENR0072

If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then do not replace SSID

SENR0167

Invalid Start Date for Record with R Transaction Type Code

SENR0171

If SSID is blank, then Grade Level Code must be populated

SENR0175

If Student School Completion Status = 100 (Graduated), then Student Exit Reason Code must = E230 (Completer Exit)

SENR0178

The student has an overlapping enrollment (closed or open) for the same LEA and school

SENR0180

The submitted record attempts to delete the Last Enrollment Record for a student in CALPADS

SENR0181

The submitted record attempts to delete a record that does not exist in CALPADS

SENR0182

The Enrollment School Start Date is before the School Open Date

SENR0184

The Enrollment Start Date is after the School Closed Date

SENR0185

Open short term enrollment submitted without an existing open primary enrollment or the short term enrollment School Start Date is before the primary enrollment School Start Date

Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments."

SENR0187

Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0188

The batch SENR or online submission contains a short-term enrollment record. This submitted enrollment record starts on the SAME date as an existing primary enrollment record in CALPADS ODS for another LEA. Things to check for in submisson: Verify the following fields contained in the submissions against CALPADS Enrollment History of the student:
1.23 - Student School Start Date
1.24 - Enrollment Status Code
1.26 - Student School Exit Date 

SENR0189

Only Educational Options schools may submit short term enrollments

Primary Enrollments are defined as:

- Enrollment Status = “10” (Primary);

- Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days;

Note: Enrollments with a N470 (NoShowOther) exit and a Student School Exit Date equal to or one day prior to the Student School Start Date are NOT considered Primary Enrollments.

SENR0192

District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school or county office of education in the academic year specified.

SENR0193

Receiving Specialized Services Only enrollment overlaps an existing Primary Enrollment

SENR0202

School of Attendance must not equal a 7-digit County District (CD) code. Note: This validation does not apply to independently reporting charters.

SENR0203

Invalid Student School Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Student School Exit Date must not be in academic year 2007-08 or 2008-09

SENR0204

If Student Exit Reason Code = N420, then Student School Exit Date must be between May 15 and August 15 (inclusive)

SENR0225

If Student Exit Category equals E230 and School Completion Status Code equals 250 or 320; or if Student Exit Category equals T260 or T270; then Student Age must be greater than or equal to 18

SENR0226

Only one record may exist in the file with the same Local ID when the SSID is blank.

SENR0248

If one or more candidates have a score of 100 and user selects New SSID, warn user that a duplicate ID may be created.

SENR0319

If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, TD, PS, K-12, UE, or US is submitted for a student, then the School of attendance must be a Pre-K thru 12 school.

SENR9999

Record(s) will pass this validation once all other fatal errors are corrected for student

SINF0002

School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

SINF0007

SSID must be a valid CALPADS SSID in the ODS

SINF0048

If Interdistrict Transfer Code is populated, then District of Geographic Residence must be populated

SINF0059

Student Initial US School Enrollment Date must be greater than Student Birth Date

SINF0060

Student Initial US School Enrollment Date K-12 must be less than or equal to student's earliest Enrollment Start Date when enrolled in Grades K-12.

SINF0061

If Student Birth Country Code Not Equal To US or Puerto Rico, then Enrolled in US School less than Three Cumulative Years Indicator must be populated

SINF0064

Effective Start Date must be within Academic Year specified

SINF0066

Effective End Date must be greater than or equal to Effective Start Date

SINF0067

Effective End Date must be within Academic Year specified

SINF0068

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year or Student Legal First Name and Student Legal Last Name must equal existing ODS Student Legal First Name and Student Legal Last Name in the latest SINF record

SINF0072

If SSID is retired and Student Gender Code and Student Date of Birth Year in file do not match Student Gender Code and Student Date of Birth Year of current SSID in ODS, then do not replace SSID's Student Information

SINF0116

Only one record for an SSID may exist in the file with the same Effective Start Date

SINF0144

If Student Hispanic Ethnicity Indicator is populated, then Student Ethnicity Missing Indicator must be equal to N or blank

SINF0145

If Student Ethnicity Missing Indicator is equal to Y, then Student Hispanic Ethnicity Indicator must be blank

SINF0146

If Student Race Missing Indicator is equal to Y, then all of the Student Race Codes must be blank.

SINF0164

If English Language Acquisition Status Code not equal to EO, then English Language Acquisition Status Start Date must be populated.

SINF0165

If Student's Grade Level Code not = to AD, then English Language Acquisition Status Code must be populated.

SINF0192

District of Geographic Residence must be a valid 7-digit County District (CD) code

SINF0213

English Language Acquisition Status Start Date should be less than or equal to SINF Effective Start Date.

SINF0216

English Language Acquisition Status Code equal to EL, RFEP, or IFEP must have a Primary Language Code other than English (00) or Sign Language (37)

SPRG0075

Education Program Membership End Date must be greater than or equal to Education Program Membership Start Date

SPRG0193

District of Special Education Accountability must be a valid 7-digit County District (CD) code or a valid 7-digit Charter school code.

SPRG0247

Schools receiving NCLB Title I Schoolwide funding for the Reporting Academic Year should not submit NCLB Title I Targeted Program records for the Reporting Academic Year. Participation in NCLB Title I Schoolwide programs is derived from the school's cumulative primary enrollment count.

SPRG0250

If Education Program Code = 122 (NCLB Title I Part A Basic Targeted, only one record may exist in the file with the same SSID, School of Attendance, Education Program Code, Education Program Membership Start Date, Education Service Academic Year, and Education Service Code

SPRG0253

The Migrant Student ID must be 11 characters with the first two characters beginning with "06"

SPRG0254

The validation trigger for the SPRG0254 was updated to account for all scenarios where National School Lunch Program (NSLP) effective record dates overlap. CERT0254 may be triggered when users upload NSLP program data while a previous NSLP record is either still open or has an effective end date after the current program’s effective start date.

SPRG0264

If a student is a participant in the Transitional Kindergarten Program (185), then the student’s grade level must be = KN (Kindergarten)

SPRG0295

If a student is receiving Title I Part A Neglected Services, then the student must be in a non-Title I Part A school (targeted or schoolwide).

SPRG9999

Record(s) Will Pass this Validation Once All Other Fatal Errors Are Corrected For Student