SELPA Reports

Coordinate · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Student list Public sharing · No

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Report Public sharing · Review

Why use it? Review education plans by primary disability and identify unexpected shifts or missing plan populations before certification.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Report Public sharing · Review

Why use it? Review education plans by primary disability and identify unexpected shifts or missing plan populations before certification.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Count Public sharing · Review

Why use it? Review students with disabilities by federal setting and identify placements that do not match the current plan or program record.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Student list Public sharing · No

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Student list Public sharing · No

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Count Public sharing · Review

Why use it? Review services reported for students with disabilities and identify missing, unexpected, or incorrectly dated service records.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? This confidential student list identifies individual students with disabilities and the services reported for each student.

Review the student detail. Match each student and service to the operative plan and verify the service dates. Share the student-level output only with authorized staff who need it for their work.

Coordinate · Trend Public sharing · Review

Why use it? Compare current Fall 1 special education counts with the prior year and identify changes that need an enrollment, plan, or program explanation.

Find discrepancies: Compare the student list with the special education system, prior-year certification, current enrollment, plan status, and documented program changes. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Student list Public sharing · No

Why use it? Identify students whose annual plan review or reevaluation meeting appears overdue so special education staff can confirm the timeline and status.

Find discrepancies: Compare CALPADS meeting and plan dates with the special education system. Confirm delay reasons and exceptions with authorized program staff before changing data. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Count Public sharing · Review

Why use it? Review whether students with disabilities have a participating plan status or a documented reason for non-participation.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Student list Public sharing · No

Why use it? Review whether students with disabilities have a participating plan status or a documented reason for non-participation.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Student list Public sharing · No

Why use it? Identify initial Part B evaluations that may have exceeded the 60-day timeline and determine whether dates or delay reasons require correction.

Find discrepancies: Compare CALPADS meeting and plan dates with the special education system. Confirm delay reasons and exceptions with authorized program staff before changing data. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Count Public sharing · Review

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Student list Public sharing · No

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It contains record-level or identifying information and should remain restricted to authorized users.

Coordinate · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Coordinate · Student list Public sharing · No

Why use it? Review reported postsecondary outcomes and identify missing, late, or inconsistent survey and status information.

Find discrepancies: Compare the student list with the survey roster, contact attempts, response documentation, exit or completion status, and the special education system when applicable. It contains record-level or identifying information and should remain restricted to authorized users.