Fall 1 Errors

SENR0526F1 Invalid "EL" English Language Acquisition Status Code

Primarily Enrolled English Learners who are aged 22 years or older and Enrolled in Grades TK through 12 must be designated Adult English Learner (ADEL)

SENR0556 Invalid School for Non-ADA Enrollment Status 50

If Enrollment Status Code equal to 50 (Non-ADA Enrollment Status) AND Student Grade Level Code = PS, TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 Then Student must be enrolled in Private School-00000002

SENR0557 Invalid Grade Level for Student with Disabilities on an IEP

If the student has an Active Plan SPED record where Education Plan Type Code = 100 (IEP) Then Student Grade Level must be equal to PS, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12

SENR0559 Invalid Enrollment Status for Grade Level IN,TD

If the student Grade Level = IN, TD Then Enrollment Status must be equal to 50

SENR0585 Graduate cannot have subsequent Enrollment

Submitted Graduate Record may not have a subsequent enrollment in CALPADS

SENR0586 Submitted Enrollment Exit Date may not exist after a student Graduates

Submitted Enrollment Exit Date may not exist after a student has already graduated with a Regular HS Diploma

SENR0587 Open Enrollment record invalid if student is a Graduate

Open enrollments may not be submitted if student already graduated with a Regular HS Diploma

SENR0606 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities

Enrolled Eligible and Participating Students should have a current Education Plan

SENR0607F1 Invalid Adult Age with Students with Disabilities Transition

If Adult Age with Students with Disabilities Transition is populated with a "Y", then student must have an Eligible and Participating SWD Status on the Enrollment Start Date, is at least 17 years old, and be in grade 12.

SENR0622 Invalid Transitional Kindergarten (TK) Student Age

If Grade Level Code is equal to Transitional Kindergarten (TK) then student age should be at least 4 years as of September 1 in AY submitted.

SENR0623F1 MEET or PLAN record missing for student enrolled in Private school

Student enrolled in a Private School must have an associated MEET record or PLAN record in the same reporting LEA

SENR0630 Invalid Student School Completion Status for Graduation Exemption Indicator

If Graduation Exemption Indicator is populated then Student School Completion Status must equal 100 (Graduated)

SENR0631 Invalid Graduation Exemption based on Enrollment Exit Date

Graduation Exemption Indicator should not be populated if Enrollment Exit Date is before 7/1/2023

SENR0632 Missing Graduation Exemption Indicator

If Student School Completion Status is equal 100 (Graduated), then Graduation Exemption Indicator must be populated only if the Enrollment Exit Date is after 6/30/2023

SENR0635F1 Invalid Combination of Parent/Guardian2 First Name and Last Name.

Parent/Guardian2 First and Last Name must both be populated or both left blank.

SENR0643F1 ELAS Student Not Reported

A student enrolled has no SELA record.

SENR0644F1 Language Instruction Program record missing for English Learner

The student must have an overlapping SPRG record where Education Program Code is equal to a Language Instructional Program (LIP codes 300-307) if the most recent SELA record during the Reporting Period has English Language Acquisition Status Code = EL

SENR0646F1 Student enrolled at NPS school MUST have Eligible and Participating Record

A student enrolled in a non-public non-sectarian certified school (NPS) on Census Date must be Eligible and Participating (SWDS) record.

SENR0647F1 Invalid SWDS Status for Enrolled or Returning Student

Actively enrolled students or students exiting and expecting to reenroll (e.g. E150, E155, E156) should not have an SWDS status of 3 - Eligible and Not Enrolled

SENR0650F1 Invalid Special Education Status Code for enrolled student

Invalid Special Education Status Code of 2 (Eligible and Not Participating) with Non-Participation Reason Code = 31 OR 3 (Eligible and Not Enrollment) for enrolled student

SENR0654F1 Student enrolled during the reporting period has invalid Student Initial US School Enrollment Date K-12

Student enrolled at the LEA during the reporting period has an invalid Student Initial US School Enrollment Date K-12 must be less than or equal to the student's earliest Enrollment Start Date when enrolled in Grades TK-12

SENR0656F1 Missing Student Initial US School Enrollment Date

If Student Grade Level Code = TK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12 Then English Language Acquisition Status = EL Then Student Initial US School Enrollment Date must be populated

SENR0657F1 Invalid "TBD" English Language Acquisition Status Code

If a student with a Primary enrollment has an English Language Acquisition Code = "TBD" and the Student Grade Level Code is not equal to "AD", "IN", "TD", "TK" or "PS", then the student must be also have been enrolled for less than 30 days, since the agency has 30 days to test the student out of TBD status.

SENR0660F1 Invalid "TBD" English Language Acquisition Status Code

Primarily Enrolled students who are aged 22 years or older and Enrolled in Grades KN through 12 cannot be "TBD"

SENR0661F1 Invalid Student Race Missing Indicator and Student Race Code Combination

Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields. If Race is known, Race 1 should be populated prior to Race 2 through Race 5 codes.

SENR0670F1 Enrollment Data Missing for Expected Closed School

A school that closed since the previous year's Annual Enrollment Update is expected for this collection. There is insufficient information in CALPADS to determine the status, as of Census Day, of students who were submitted in the previous year’s Annual Enrollment Update or who were enrolled since the Update. Dropout and graduate reporting are dependent on these data.

SENR0672F1 Missing Plan Record for Non-ADA Enrolled Eligible and Participating Student with Disabilities

Non-ADA Enrolled Eligible and Participating Students should have a current Education Plan

SENR0676 Invalid Use of TK-12 Grade Levels in Preschool

If a Grade Level Code of TK-12 is submitted for a student, then the School of Attendance must not be a Preschool

SENR0677 Enrollment Start Date is After School Closed Date

Enrollment Start Date cannot be after School Closed Date.

SENR0678F1 Missing Plan Record for Enrolled Eligible and Participating Student with Disabilities

Enrolled Eligible and Participating Students should have a current Education Plan

SENR0716F1 Invalid Student Ethnicity Missing Indicator and Student Hispanic Ethnicity Indicator

Student Ethnicity Missing Indicator must accurately reflect what is populated in the Student Hispanic Ethnicity Indicator

SENR0717F1 Missing overlapping SINF record

A student enrolled during the Academic Year has NO overlapping SINF record.

SENR0719F1 Invalid Student Age

Student Age should be greater than 0 and less than or equal to 22 if school is not a charter

SENR0731F1 Invalid Enrollment Status Code for Grade Level and Student Age

If student is less than 3 years old on the enrollment start date and grade level is preschool, then Enrollment Status Code must not be 50 (Non-ADA enrollment)

SENR0733F1 Invalid Grade for Student Initial US School Enrollment Date K-12

If Student Initial US School Enrollment Date K-12 is populated, then Grade must not equal IN or PS.

SENR0742 Invalid Academic Year based on Enrollment Start Date

Academic Year ID must be the academic school Year associated with the Enrollment Start Date

SENR0745F1 Missing District of Geographic Residence Code for COE Enrollment

District of Geographic Residence Code must be populated if student has an enrollment status of primary (10) or short-term (30), student transfer code is 1 (Formal Interdistrict Transfer Agreement), 2 (Public School Choice), 3 (Unsafe School Choice Option), 4 (District of Choice), or 6 (Other Transfer) and Reporting LEA is a COE and the COE school is not a charter school and not a Juvenile Court School; OR if the school is a charter school operating a County Community, Opportunity or Special Education program

SERV0327 Missing Nonpublic Agency Identifier

If Special Education Service Provider Code equals 400 (NPA), then Nonpublic Agency Identifier must be populated

SERV0328 Invalid Special Education Service Provider Code

If Nonpublic Agency Identifier (NPA) is populated, then Special Education Service Provider Code must be 400 (NPA)

SERV0329 Invalid Service Duration

If Service Frequency Code is populated Then Service Duration must be populated

SERV0330 Invalid Service Duration for Service Session

Service Duration field must greater than or equal to 10 minutes per service session

SERV0442 Invalid SELPA Code

SELPA code must be a valid 4-digit SELPA code.

SERV0443 Invalid SELPA for Reporting LEA

SELPA must be a valid Entity Code and have an active reporting relationship with the Reporting LEA.

SERV0447 Invalid Nonpublic Agency Identifier

Nonpublic Agency Identifier (NPA) must be a valid NPA code in Special Education Division's Nonpublic Agency Database

SERV0577 Invalid Service Frequency

If Service Duration is populated Then Service Frequency Code must be populated

SERV0610 Invalid Academic Year based on Plan Effective Start Date

Academic Year ID must be the academic school Year associated with Plan Effective Start Date

SERV0666 Plan Effective Start Date for SERV Record is greater than Current Date plus six months

Plan Effective Start Date for SERV Record is greater than Current Date plus six months

SINF0045 Invalid Student Hispanic Ethnicity Indicator and Student Ethnicity Missing Indicator combination

Student Ethnicity Missing Indicator must accurately reflect what is populated in the Student Hispanic Ethnicity Indicator

SINF0046 Invalid Student Race Code and Student Race Missing Indicator combination

Student Race Missing Indicator must accurately reflect what is populated in the Student Race Code Fields

SINF0049 Missing Residential Address Line 1

If Address City Name, Address State Province Code, or Address Zip is populated Then Address Line 1 must be populated

SINF0050 Missing Residential Address Line 1, Residential City, Residential State/Province, and Residential Zip

If Address Line 2 is populated Then Address Line 1, Address City Name, Address State Province Code, and Address Zip must be populated

SINF0051 Missing Residential Address City Name

If Address Line 1, Address State Province Code, or Address Zip is populated Then Address City Name must be populated

SINF0052 Missing Residential Address State Province Code

If Address Line 1, Address City Name, or Address Zip is populated Then Address State Province Code must be populated

SINF0053 Missing Residential Address Zip Code

If Address Line 1, Address City Name, or Address State Province Code is populated Then Address Zip Code must be populated

SINF0061 Missing Enrolled in US School less than Three Cumulative Years Indicator

If Student Birth Country Code Not Equal To United States (US), Puerto Rico (PR), Unknown (UU) or blank Then Enrolled in US School less than Three Cumulative Years Indicator must be populated

SINF0068 Mismatch of SSID Demographics for Student Information Update

Student Gender Code and Student Date of Birth Year must equal existing ODS Student Gender Code and Student Date of Birth Year Or Student Legal First Name and Student Legal Last Name must equal existing ODS Student Legal First Name and Student Legal Last Name in the latest SINF record

SINF0452F1 Missing Student Birth Country Code

If Enrollment Status is not equal to 50, then Student Birth Country Code must be populated.

SINF0453 Invalid Combination of Parent/Guardian1 First Name, Last Name and Highest Education Level fields.

If any Parent/Guardian1 field is populated (First Name, Last Name, Highest Education Level), then all three must be populated.

SINF0528 Missing Student Preferred First Name

If Student Preferred Last Name is populated Then Student Preferred First Name must be populated

SINF0529 Missing Student Preferred Last Name

If Student Preferred First Name is populated Then Student Preferred Last Name must be populated

SINF0555 Invalid Combination of Parent/Guardian1 and Parent/Guardian2 Fields

Parent/Guardian1 fields should be populated before Parent/Guardian2 fields.

SINF0577 Missing Mailing Address City Name

If Mailing Address Line 1, Mailing Address State Province Code, or Mailing Address Zip is populated then Mailing Address City Name must be populated

SINF0578 Missing Mailing Address Line 1

If Mailing Address City Name, Mailing Address State Province Code, or Mailing Address Zip is populated then Mailing Address Line 1 must be populated

SINF0579 Missing Mailing Address Line 1, Mailing City, Mailing State/Province, and Mailing Zip

If Mailing Address Line 2 is populated Then Mailing Address Line 1, Mailing Address City Name, Mailing Address State Province Code, and Mailing Address Zip must be populated

SINF0580 Missing Mailing Address State Province Code

If Mailing Address Line 1, Mailing Address City Name, or Mailing Address Zip is populated Then Mailing Address State Province Code must be populated

SINF0581 Missing Mailing Address Zip Code

If Mailing Address Line 1, Mailing Address City Name, or Mailing Address State Province Code is populated Then Mailing Address Zip Code must be populated

SINF0635 Invalid Combination of Parent/Guardian2 First Name and Last Name.

Parent/Guardian2 First and Last Name must both be populated or both left blank.

SINF0722 Parent/Guardian2 Highest Education Level should not be populated unless First and Last name are also given

If Parent/Guardian2 Highest Education Level is populated, then the Parent/Guardian2 First and Last Name must also be populated.

SPRG0070 Overlapping Program Records

SSID has an existing/matching overlapping Education Program record existing in Staging or ODS

SPRG0075 Education Program Membership End Date Less Than Education Program Membership Start Date

Education Program Membership End Date must be greater than or equal to Education Program Membership Start Date

SPRG0076F1 Education Program Membership Start Date Less Than Birth Date

Education Program Membership Start Date must be greater than or equal to Student Birth Date

SPRG0078 Education Program Membership Start Date Greater Than Current Date plus six months

If Education Program Membership Code equals 3 (Participating) Then Education Program Membership Start Date must be less than or equal to current date plus six months

SPRG0081 Missing Education Service Code

If Education Program Code = 122 (Title 1 Part A Basic Targeted) Then Education Service Code must be populated

SPRG0082 Invalid Education Service Code

If Education Program Code = 122 (Title 1 Part A Basic Targeted) Then Education Service Code must = 5, 6, 7, 8, 9, 10, 11, 12, or 13

SPRG0083 Missing California Partnership Academy ID

If Education Program Code = 113 (California Partnership Academy) Then California Partnership Academy ID must be populated

SPRG0148F1 Education Program Membership End Date Less Than Birth Date

Education Program Membership End Date must be greater than Student Birth Date

SPRG0149 Invalid California Partnership Academy ID

Invalid California Partnership Academy ID

SPRG0150 Invalid Education Program Code and Education Service Code combination

If Education Program Code not equal to 122 (Title 1 Part A Basic Targeted) Then Education Service Code must be null

SPRG0151 Invalid Education Program Code and California Partnership Academy ID combination

If California Partnership Academy ID is populated Then Education Program Code must equal 113 (California Partnership Academy)

SPRG0168 Missing Education Service Academic Year

If Education Program Code = 122 (Title 1 Part A Basic Targeted) Then Education Service Academic Year must be populated

SPRG0217 User not authorized to submit Free or Reduced Meal program data

User must have Free and Reduced Price Meal EDIT role to post Free or Reduced Price Meal Program records: Education Program Codes 181 (Free Meal Program), and 182 (Reduced-Priced Meal Program

SPRG0249F1 Duplicate SPRG Record within File

Only one record may exist in the file with the same SSID, School of Attendance, Education Program Code, and Education Program Membership Start Date unless Education Program Code = 122 (Title I Part A Basic Targeted)

SPRG0250F1 Duplicate SPRG Record within File for Title I Part A Basic Targeted

If Education Program Code = 122 (Title I Part A Basic Targeted, only one record may exist in the file with the same SSID, School of Attendance, Education Program Code, Education Program Membership Start Date, Education Service Academic Year, and Education Service Code

SPRG0254 Invalid NSLP Program Record

Student must only have one open National School Lunch Program record

SPRG0270 Invalid Program Membership Start Date with R Transaction

If Transaction type code = R Then submitted Program Membership Start Date must be within the current academic year.

SPRG0276 Missing Dwelling Type Code

If Education Program Code = 191 (Homeless) Then Dwelling Type Code must be populated

SPRG0278 Missing Unaccompanied Youth Indicator

If Education Program Code = 191 (Homeless) then Unaccompanied Youth Indicator is required

SPRG0533 Invalid NSLP Education Program Membership End Date

Education Program Membership End Date Must be within the same Academic Year as the Education Program Academic Year

SPRG0550F1 Invalid ELAS Code for Language Instruction Program

If submitting an Education Program Code for Language Instruction Programs of 300, 303, 305, or 307, then the student's most recent overlapping ELAS Code in the ODS must equal EL.

SPRG0645F1 Invalid NSLP Education Program Membership End Date

Education Program Membership End Date Must be within the same Academic Year as the Education Program Academic Year

SWDS0370F1 Invalid Student Age for Special Education Non-Participation Reason code Max Age

If Special Education Non-Participation Reason equals MaxAge, then Student Age must be greater or equal to 21 years.

SWDS0406F1 Students must only have one Initial Entry Start Date

Students must only have one Initial Entry Start Date

SWDS0432F1 Must not be Eligible and Participating in the SPED program

If student age >= 23 and Special Education Status = Eligible and Participating

SWDS0605F1 Missing Meeting Record for active Student with Disabilities

A student with an SWDS record indicating an evaluation must have at least one MEET Record at the same Reporting LEA

SWDS0621F1 Missing Enrollment Record for Eligible and Participating Special Education Student

Students must be enrolled when they first become eligible and participating in Special education

SWDS0638F1 Missing MEET Record for an Eligible and Participating Student with Disabilities

A student with an SWDS record indicating an evaluation must have at least one MEET Record

SWDS0662F1 Two or More Special Education Status Records with Conflicting Status Codes must not be Effective on the same Date

The following combination of fields may not be duplicated in more than one record: SSID, Special Education Status Effective Start Date SSIDs must only have one SWDS record per Special Education Status Effective Start Date

SWDS0714F1 Special Education Status Effective Start Date is less than student birthdate

Special Education Status Effective Start Date must be greater than or equal to Student Birth Date.