Fall 1 Errors

PLAN0384F1 Invalid Student Age for Student IEP Participation Indicator

If Student IEP Participation Indicator is populated, then student must be at least 13 years old.

PLAN0385F1 Invalid Student Age for Agency Representative IEP Participation Code

If Agency Representative IEP Participation Code is populated, then student must be at least 13 years old.

PLAN0386F1 Invalid Age on Student IFSP

If Special Education Plan Type Code is 150, then Student Age must be less than 3 years.

PLAN0387F1 Missing Preschool Program Setting Service Location Code

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Preschool Program Setting Service Location Code must be populated.

PLAN0388F1 Missing Ten or More Weekly Hours in Setting Indicator

If Student Age is at least 3 years, but less than 6 years and Special Education Program Setting Code = 201 (Regular Early Childhood Program or Kindergarten), then Ten or More Weekly Hours in Setting Indicator must be populated.

PLAN0389F1 Missing General Education Participation Percentage Range Code

General Education Participation Percentage must Populated for Special Education Program Settings 400 and 500 when students are at least 5 years old and grade level Transitional Kindergarten (TK) or higher

PLAN0390F1 Missing IEP Includes Postsecondary Goals Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then IEP Includes Postsecondary Goals Indicator must be populated.

PLAN0391F1 Missing Postsecondary Goals Updated Annually Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Updated Annually Indicator must be populated.

PLAN0392F1 Missing Postsecondary Goals Age Appropriate Transition Assessment Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Postsecondary Goals Age Appropriate Transition Assessment Indicator must be populated.

PLAN0393F1 Missing Transition Services in IEP Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services in IEP Indicator must be populated.

PLAN0394F1 Missing Supportive Services Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Supportive Services Indicator must be populated.

PLAN0395F1 Missing Transition Services Goals in IEP Indicator

If Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Transition Services Goals in IEP Indicator must be populated.

PLAN0396F1 Missing Student IEP Participation Indicator

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Student IEP Participation Indicator must be populated.

PLAN0397F1 Missing Agency Representative IEP Participation Code

If Special Education Plan Type Code = 100 (IEP) AND Student Age >= 16 years, then Agency Representative IEP Participation Code must be populated.

PLAN0405F1 Student Age must be at least 5 years and in TK or higher grade level for this Special Education Program Setting Code

If Special Education Program Setting Code equals 400, 401, 402, 403, or 500, then Student Age must be at least 5 years and in TK or higher Grade level.

PLAN0619F1 Invalid Special Education Program Setting Code

Students with Disabilities who are 5 years old and in Transitional Kindergarten (TK) or higher must have Special Education Program Setting Code Populated and not equal to 200 (home), 201 (Regular Early Childhood), 203 (Separate Class), or 204 (Service Provider Location)

PLAN0620F1 Missing Eligible and Participating Status Record for a Plan record

Plan records need to have an effective Eligible and Participating Status on the Plan Effective start date

PLAN0627F1 Invalid Special Education Plan Reason Code based on Previous Education Plan Code

Education Plan Code must be the same as the preceding plan when using Special Education Plan Reason Code 4

PLAN0628F1 Invalid Special Education Plan Reason based on student enrollment

Education Plan Reason is invalid for the Education Plan and School Type Enrollment

PLAN0663F1 Two or More Special Education Plans must not be Effective on the same Date

The following combination of fields may not be duplicated in more than one record: SSID, Special Education Plan Effective Start Date SSIDs must only have one PLAN record per Special Education Plan Effective Start Date

PLAN0664F1 Missing Private School enrollment record for Education Plan Type Code 200 (ISP)

Students with an Education Plan Type Code = 200 (ISP) must have a Private School enrollment (0000002)

PLAN0673F1 Missing SWDS Record for a student with a Plan record

Students with Plan records need to have at least one SWDS Record

PLAN0675F1 Student Age must be preschool age for this Special Education Program Setting Code

If Special Education Program Setting Code equals 200, then Student Age must be less than 6 years and grade level must be PS, IN, TK.

PLAN0679F1 Missing Services Record for Plan

If a Plan record exists for a student, there must be at least one service record associated to the plan

PLAN0680F1 Invalid DSEA - LEA cannot be closed

DSEA in PLAN record must be an open LEA

PLAN0714F1 Special Education Plan Effective Start Date is less than student birthdate

Special Education Plan Effective Start Date must be greater than or equal to Student Birth Date.

PLAN0724F1 Missing Part C to B Transition Plan in IFSP Indicator

Part C to B Transition Plan in IFSP Indicator must be populated if Special Education Plan Type equals 150 (IFSP), and the student's age on Census Date is equal to or greater than 2 years 9 months

PLAN0725F1 Missing Part C to B Transition Conference Date

Part C to B Transition Conference Date must be populated if Special Education Plan Type equals 150 (IFSP) and student's age on the Census Date is equal to or greater than 2 years 9 months.

PLAN0726F1 Missing Degree of Support Field

Degree of Support is a required field for the Disability Code 1 and/or Disability Code 2 populated

PLAN0729F1 Invalid DSEA - Students enrolled in Juvenile Court School must have a COE County-District Code in the DSEA field

Invalid DSEA - Students enrolled in a Juvenile Court School must have a COE County-District code in the DSEA field

PLAN0729F2 Invalid DSEA - Students enrolled in Juvenile Court School must have a COE County-District Code in the DSEA field

Invalid DSEA - Students enrolled in a Juvenile Court School must have a COE County-District code in the DSEA field

PLAN0732F1 Invalid County Office of Education Code populated in DSEA field

DSEA may only equal a COE if student is enrolled in County Community school, Juvenile Court School, or a Charter school that is authorized by a COE and is NOT a member of a Charter SELPA.

SELA0164 Missing English Language Acquisition Status Start Date

If English Language Acquisition Status Code is not NULL Then English Language Acquisition Status Start Date must be populated

SELA0215 English Language Acquisition Status Start Date Greater Than the Current System Date

English Language Acquisition Status Start Date must be less than or equal to current date

SELA0255 Invalid change in English Language Acquisition Status Code

If a student's English Language Acquisition Status (ELAS) Code is being submitted, then them the immediate ELAS Code currently stored in the CALPADS ODS must be a valid ELAS in combination with the subsequent ELAS being submitted. Reference (Valid Code Combos, Current ELAS-Submtd ELAS)

SELA0280 Primary Language Code cannot equal English (00, eng) or American Sign Language (ase) when English Language Acquisition Status Code is not EO

Primary Language Code cannot equal English (00, eng) or American Sign Language (ase) when English Language Acquisition Status Code is not EO

SELA0283 Date Mismatch for English Language Acquisition Status Code

If ELAS code being submitted equals ELAS code in ODS, then English Language Acquisition Status (ELAS) Start Dates must match.

SELA0285 Date Out of Sequence for English Language Acquisition Status Code

ELAS code being submitted does not equal TBD and does not equal any ELAS code in ODS, then ELAS Start Date being submitted must be greater than the most recent ELAS Start Date in the ODS.

SELA0301 SELA record not permitted for Grade Level

If Record Type Code = SELA then Student's Grade Level Code cannot equal IN, TD, PS, or AD

SELA0322 Primary Language must equal English (00, eng) or American Sign Language (ase) when English Language Acquisition Status Code equals EO

Primary Language must equal English (00, eng) or American Sign Language (ase) when English Language Acquisition Status Code equals EO

SELA0326 ELAS Start Date already exists for Student

A student must not have more than one SELA record with the same ELAS Start Date

SELA0520 Invalid EL or IFEP ELAS Code Change without Valid Correction Reason Code

English Learner (EL) and Initial Fluent English Proficient (IFEP) English Language Acquisition Status (ELAS) Codes must be submitted with a valid Correction Reason Code

SELA0524 Invalid Adult English Learner Code (ADEL) English Language Acquisition Status Code

Students who are designated Adult English Learners (ADEL) must be aged 22 years or older and enrolled in Grades TK through 12

SELA0549 Invalid Deletion of English Learner SELA Record

Invalid deletion of English Learner SELA Record when Reclassified Fluent English Proficient (RFEP) record exists for student

SELA0589 RFEP Student cannot be reclassified prior to being administered the summative assessment.

Summative testing window begins annually on February 1st; therefore, a student who took the initial on or after July 1st of same AY cannot be reclassified prior to that date.

SELA0652 Missing Enrollment Record for RFEP Student

If a student's English Language Acquisition Status = Reclasified Fluent English Proficient (RFEP), they must have an overlapping primary enrollment

SELA0751F1 RFEP Status Start Date Cannot Equal Enrollment Start Date

RFEP Status Start Date Cannot Equal Enrollment Start Date

SENR0005 Invalid NPS School

School of Attendance NPS must be a valid NPS code in CDS

SENR0013 Enrollment Start Date Less Than Birth Date

Enrollment Start Date must be greater than Student Birth Date

SENR0014 Enrollment Start Date Greater Than Current Date plus three months

Enrollment Start Date must be less than or equal to current date plus three months

SENR0015 Missing Exit Date

If Student Exit Reason Code is populated Then Enrollment Exit Date must be populated

SENR0018 Invalid Exit Date for the submitted Exit Reason

Enrollment Exit Date must be greater than or equal to Enrollment Start Date unless the Student Exit Reason Code = N470 (NoShowOther), in which case the date must be on or one day prior to the Start Date.

SENR0019 Enrollment Exit Date Greater Than Current Date plus 30 days

Enrollment Exit Date must be less than or equal to current date plus 30 days

SENR0020 Missing Exit Reason

If Enrollment Exit Date is populated Then Student Exit Reason Code must be populated

SENR0022 Invalid Exit Reason and Completion Status Combination

Student Exit Reason Code and Student School Completion Status Code must be a valid combination

SENR0023 Invalid Exit Reason and Grade Level Combination

Student Exit Reason Code and Grade Level Code combination must be a valid combination

SENR0026F1 Invalid Birth Date or Grade for CHPSE Completion

If Student Exit Category equals E230 and School Completion Status Code equals 330 (Passed CHPSE) then Student Age must be greater than or equal to 16 at Enrollment Exit Date, or Grade enrolled in 10th, 11th, or 12th grade

SENR0027 Multiple Primary Enrollments within LEA

Student primary enrollment cannot overlap an existing primary enrollment for the same student within the LEA. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0028 Multiple Primary Enrollments within CALPADS

Student primary enrollment submission overlaps an existing primary enrollment for the same student in another LEA. This submission will create a concurrent enrollment anomaly. Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0029 Missing Completion Status

If Student Exit Reason Code = E230 (CompleterExit) Then Student School Completion Status Code must be populated

SENR0031 Missing Met UC CSU Indicator

If Student School Completion Status Code = 100, 106 ,108 (Graduated) Then Student Met all UC CSU Requirements Indicator must be populated

SENR0032 Missing SSID Enrollment Record Operational Key

If Transaction Type Code = D or Transaction Type Code = R Then SSID must be populated

SENR0037 Duplicate enrollment with same Enrollment Start Date

Student primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0041F1 All intra-LEA CCEs must be resolved before certifying.

All intra-LEA CCEs must be resolved before certifying.

SENR0048 Missing District of Geographic Residence

If Student School Transfer Code = 4 (District of Choice Transfer) is populated then District of Geographic Residence must be populated

SENR0167 Invalid Start Date with R Transaction

Invalid Start Date for Record with R Transaction Type Code

SENR0175 Invalid Exit Reason Code

If Student School Completion Status = 100 (Graduated) Then Student Exit Reason Code must = E230 (Completer Exit)

SENR0178 Start Date Mismatch

The student has an overlapping enrollment (closed or open) for the same LEA and school

SENR0182 Enrollment School Start Date is Before School Open Date

Enrollment School Start Date is Before School Open Date

SENR0184 Enrollment Start Date Is After School Closed Date

Enrollment Start Date Is After School Closed Date

SENR0187 Short term enrollment period must be 30 days or less

Short term enrollment period must be 30 days or less Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0188 Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA

Short term enrollment record has the same enrollment start date for the same student with a primary enrollment at another LEA Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0189 Short-term Enrollment Status Code used for student in a Non-Educational Options school

Only Educational Options schools may submit short term enrollments "Educational Options" means Juvenile Court, County Community, Community Day, Continuation, or Opportunity schools (JUV, COMM, COMMDAY, HOMHOS, CON, OPP) - reference ESI data Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.

SENR0191 Invalid Expected Receiver School of Attendance

Expected Receiver School of Attendance must be a valid 7-digit School (S) code

SENR0192 Invalid District of Geographic Residence

District of Geographic Residence must be populated with a valid 7-digit County District (CD) code representing an active, open district that is not a charter school, NPS, or county office of education in the academic year specified.

SENR0203 Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption)

Invalid Enrollment Exit Date for Student School Completion Status Code 108 (CAHSEE Exemption): Enrollment Exit Date must not be in academic year 2007-08 or 2008-09

SENR0225 Invalid student age for Adult Ed exit or completion code

If Student Exit Category equals E230 and School Completion Status Code equals 250; or if Student Exit Category equals T260; then Student Age must be greater than or equal to 18 on the Exit Date

SENR0226 Duplicate SSID Request within File

Only one record may exist in the file with the same Local ID when the SSID is blank.

SENR0227 Invalid School Completion Code and Grade Level Combo

School Completion Code and Grade Level Code combination must be a valid combination per the Completion Status - Grade Level combinations in the CALPADS Valid Code Combos document

SENR0262 Invalid age for Kindergarten (KN) student

If Grade Level Code is equal to Kindergarten (KN) , then Student age should be between 4 and 7 years (inclusive). NOTE: if the student is 7 years and 9 months old, the student is considered to be age 7.

SENR0265 Invalid Student Age for GED, TASC, HiSET Completion Code

If Student Exit Category equals E230 and School Completion Status Code equals 320; then Student Age must be greater than or equal to 16 on the Exit Date

SENR0269F1 Student Grade Level is outside the designated grade span for the school.

A grade level was submitted for a student that is outside the grade level range offered by the school.

SENR0284 Missing Student School Transfer Code

Student School Transfer Code must be populated if Student has an enrollment status of primary or short-term and if Reporting LEA is a COE and the COE school is not a charter school or not a Juvenile Court School OR A charter school operating a County Community, Opportunity or Special Education program

SENR0286F1 E150 exit requires new enrollment at same school within 1 day

If Exit Code equals E150, then a subsequent SENR record must exist where Enrollment Start Date (at same school) is 1 day after Enrollment Exit Date

SENR0287 E155 or E156 Exit valid only between March 31 - Aug. 15

If Exit Code equals E155, E156 then Enrollment Exit Date must be between March 31 and August 15

SENR0302 Invalid Student Exit Reason Code and Secondary Status Combination

If student has a Secondary Enrollment Status Code (20), Student Exit Reason must be null or = E170 (NonPrimaryEnrlExit)

SENR0315 Invalid Student Golden State Seal Merit Diploma Indicator

If Student Golden State Seal Merit Diploma Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0316 Student Seal of Biliteracy Indicator

If Student Seal of Biliteracy Indicator = Y then Student School Completion Status must = 100 (Graduated, Standard HS Diploma)

SENR0317 Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

SENR0317F1 Student Enrollment Record in Previous AY Not Exited

A student that was enrolled any time between July 1 and June 30 of any previous Academic Year and has not been exited prior to August 16 of the subsequent Academic Year.

SENR0319 Invalid use of AD Grade Level or submission of IN, TD, PS, or K-12 grade levels at an Adult Education Center

If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, PS, TK or K-12 is submitted for a student, then the School of attendance must not be an Adult Education Center

SENR0321 Invalid School of Attendance for a SBE Charter School

If student is enrolled in a SBE charter school, the School of Attendance code cannot equal the county-district code of the SBE charter

SENR0439F1 Adult Age Students with Disabilities in Transition Status is required for this record

If the student is a student with disabilities, is at least 17 years old, and is in grade 12, then Adult Age Students with Disabilities in Transition Status is required.

SENR0453F1 Invalid Combination of Parent/Guardian1 First Name, Last Name and Highest Education Level fields.

If any Parent/Guardian1 field is populated (First Name, Last Name, Highest Education Level), then all three must be populated.

SENR0470 Invalid Student Met all UC CSU Requirements Indicator

If Student Met all UC CSU Requirements Indicator is populated then Student School Completion Status must be equal 100, 106, or 108.

SENR0472 Invalid Enrollment Status for Private School Groups

If School of Attendance = Private School Groups (0000002), then Enrollment Status must be 50 (non-ADA).

SENR0487 Enrollment Status cannot equal 50 for AD Grade Level

When Grade Level is AD, Enrollment Status cannot equal 50.

SENR0519F1 Special Education Exit Code for General Education Student

Student was reported as graduating with a Special Education Certificate of Completion or a Pathway Diploma for Students with Disabilities and the student is not a Student with Disabilities

SENR0522 Invalid Exit Code for Enrollment Status 50 (Non-ADA Enrollment)

If the student has a non-ADA Enrollment Status Code (50), then Student Exit Reason must be null, E170 (NonPrimaryEnrlExit), N470 (No Show), or E150 (Mid-year update)

SENR0523 Invalid Enrollment Status for Exit Reason Code E170 (SecEnrlExit)

Students exited with Exit Reason Code E170 (NonPrimaryEnrlExit) Must have Non-ADA Enrollment Status (50) or Secondary Enrollment Status (20)