County and Authorizing LEA Reports

Review · Report Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · LCFF Public sharing · Review

Why use it? Validate the students and eligibility factors contributing to LCFF unduplicated pupil counts before certification or fiscal review.

Find discrepancies: Drill to the student list and compare enrollment, English learner, meal eligibility, foster, homeless, migrant, and direct-certification evidence with authorized source systems. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate graduate and completer outcomes and identify students whose enrollment, exit, or completion evidence does not support the reported result.

Find discrepancies: Drill to student detail and compare completion codes, diploma or certificate evidence, exit dates, cohort membership, and subsequent enrollment history. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review Title III eligible immigrant counts and the underlying demographic and enrollment factors used to identify the reported population.

Find discrepancies: Compare the supporting students with SIS birth-country, birth-date, and cumulative U.S.-school-enrollment history; resolve differences with authorized program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Historical report. CALPADS disabled C/A 2.12 beginning in 2021–22. Use C/A 2.16 for current reclassification counts.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Trend Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate graduate and completer outcomes and identify students whose enrollment, exit, or completion evidence does not support the reported result.

Find discrepancies: Drill to student detail and compare completion codes, diploma or certificate evidence, exit dates, cohort membership, and subsequent enrollment history. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate graduate and completer outcomes and identify students whose enrollment, exit, or completion evidence does not support the reported result.

Find discrepancies: Drill to student detail and compare completion codes, diploma or certificate evidence, exit dates, cohort membership, and subsequent enrollment history. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review staff counts or assignments and identify differences between CALPADS, human-resources records, credentials, and the master schedule.

Find discrepancies: Compare each result with HR position records, SEID and demographic data, credentials, job classification, FTE, and teaching or support assignments. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Staff detail Public sharing · No

Why use it? Review staff counts or assignments and identify differences between CALPADS, human-resources records, credentials, and the master schedule.

Find discrepancies: Compare each result with HR position records, SEID and demographic data, credentials, job classification, FTE, and teaching or support assignments. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Detail Public sharing · No

Why use it? Review staff counts or assignments and identify differences between CALPADS, human-resources records, credentials, and the master schedule.

Find discrepancies: Compare each result with HR position records, SEID and demographic data, credentials, job classification, FTE, and teaching or support assignments. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Count Public sharing · Review

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate the students counted as experiencing homelessness and reconcile enrollment and program dates with the authorized local liaison roster.

Find discrepancies: Compare the student list with the liaison’s authorized roster, enrollment spans, program membership dates, and school ownership; protect housing-status information. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

County / Authorizing LEA Aggregate count

See how many students are currently identified as foster youth in each school and grade within the selected county scope.

Authorized county office of education or charter-authorizing LEA staff with the CALPADS “County or Authorizing LEA Reports” role. The report uses the current date.

Aggregate counts. Review small cells and local disclosure rules before sharing.

Who counts today

The California Department of Social Services (CDSS) foster youth match must identify the student as currently in foster placement or foster family maintenance on the day the report runs. Check primary (10) and short-term (30) enrollments. Use the most recent open enrollment at the school that overlaps the report date. A student can also qualify when the most recent enrollment record carries exit code E155, regardless of the exit date. An E155 on an older record does not qualify the student through that exception.

Read the county and grade totals

The county of jurisdiction identifies the placing county. The county of enrollment identifies where the student is enrolled. Use the jurisdiction filter to include students placed by your county, enrolled in your county, or both. The grade total combines foster placement and foster family maintenance. The map shows voluntary placement in a separate column.

When a grade total needs review

The description and the selection criteria in the October 7, 2026 report map give different grade lists. Check the grade filter and the records returned for the school before drawing a conclusion about a disputed grade. For a student-level review, open C/A 5.7 with the same county, school and grade selections.

Companion report

C/A 5.7 · Foster Youth Enrolled - Student List

State documentation

• CALPADS C/A 5.6 report map, updated October 7, 2026

County / Authorizing LEA Confidential student list

Trace a C/A 5.6 current-foster count to individual students using the confidential county or authorizing LEA list.

Authorized county office of education or charter-authorizing LEA staff with the CALPADS “County or Authorizing LEA Reports” role. The report uses the current date.

Confidential student list. Only authorized staff may access or share student-level information.

Apply the student list’s selection rules

The California Department of Social Services (CDSS) foster youth match must identify the student as currently in foster placement or foster family maintenance on the day the report runs. The 5.7 map specifies transitional kindergarten (TK), kindergarten (KN) and grades 1–12. Check primary (10) and short-term (30) enrollments. Use the most recent open enrollment at the school that overlaps the report date. A student can also qualify when the most recent enrollment record carries exit code E155, regardless of the exit date. An E155 on an older record does not qualify the student through that exception.

Trace a school count to students

Use the same run date, counties, school, grade and enrollment status as the count. Match the student by SSID, check enrollment status and dates, then review the local and statewide match indicators. Keep the 5.7 grade rule specific to this list while the 5.6 map gives conflicting grade descriptions.

When one student appears twice

The map can return a row for each open case ID associated with a single client ID. Compare SSIDs and case records before treating two rows as two students. Keep names, IDs and foster case details within the authorized review.

Companion report

C/A 5.6 · Foster Youth Enrolled - Count

State documentation

• CALPADS C/A 5.7 report map, updated October 7, 2026

County / Authorizing LEA Aggregate count

Review former foster youth by school and grade and see how many distinct students contribute to the total.

Authorized county office of education or charter-authorizing LEA staff with the CALPADS “County or Authorizing LEA Reports” role. The report uses the current date.

Aggregate counts. Review small cells and local disclosure rules before sharing.

Which students qualify

The student must have been identified as foster during the current academic year and must have left foster status by the report date. CALPADS uses the LCFF Foster End Date in the foster match results to identify an ended episode. Check for any active episode on the report date. A foster episode confined to a prior academic year does not qualify.

Select the school and enrollment

The map covers TK, kindergarten and grades 1–12. Check primary (10) and short-term (30) enrollments. Use the most recent open enrollment at the school that overlaps the report date. A student can also qualify when the most recent enrollment record carries exit code E155, regardless of the exit date. An E155 on an older record does not qualify the student through that exception. The county of jurisdiction and county of enrollment filters determine the county scope.

Read the unduplicated total

The grade columns count qualifying students by grade. The unduplicated total counts each distinct student represented in those grade counts once within the selected scope. When reconciling with C/A 5.9, match the filters and count distinct SSIDs. Two detail rows for the same SSID contribute one student to that total.

Companion report

C/A 5.9 · Former Foster Youth - Student List

State documentation

• CALPADS C/A 5.8 report map, updated October 7, 2026
• The 2026–27 roadmap lists C/A 5.8 and 5.9 as new reports. Fall 1 Reporting Roadmap

County / Authorizing LEA Confidential student list

Use this confidential list to identify the students behind the C/A 5.8 former-foster count and verify why each student qualifies on the report date.

Authorized county office of education or charter-authorizing LEA staff with the CALPADS “County or Authorizing LEA Reports” role. The report uses the current date.

Confidential student list. Only authorized staff may access or share student-level information.

Compare the foster end date with today’s report date

The student must have been identified as foster during the current academic year and must have left foster status by the report date. CALPADS uses the LCFF Foster End Date in the foster match results to identify an ended episode. Check for any active episode on the report date. A foster episode confined to a prior academic year does not qualify.

Read an ended episode

For an October 15 report, a student identified as foster in September of the same academic year whose episode ended October 1 can qualify if the enrollment rules are met. A student still in care on October 15 is outside this former-foster list. A student whose only episode ended in the preceding academic year is also outside it.

Reconcile the list to C/A 5.8

Use the same run date, county of jurisdiction, county of enrollment, school and grade as the count. The list covers TK, kindergarten and grades 1–12. Check primary (10) and short-term (30) enrollments. Use the most recent open enrollment at the school that overlaps the report date. A student can also qualify when the most recent enrollment record carries exit code E155, regardless of the exit date. An E155 on an older record does not qualify the student through that exception. Compare distinct SSIDs with the 5.8 unduplicated total. Review the underlying match and enrollment dates for each discrepancy within the authorized team.

Companion report

C/A 5.8 · Former Foster Youth Enrolled - Count

State documentation

• CALPADS C/A 5.9 report map, updated October 7, 2026
• The 2026–27 roadmap lists C/A 5.8 and 5.9 as new reports. Fall 1 Reporting Roadmap

Review · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Reconcile attendance and absenteeism results with the LEA’s attendance calendar, enrollment dates, and certified local attendance records.

Find discrepancies: Compare student details with the SIS attendance calendar, expected attendance days, enrollment spans, absence totals, and school-level certification records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review reported work-based learning participation and confirm that activities, completion dates, and required indicators match local program records.

Find discrepancies: Compare supporting students with the approved program roster, activity type, hours or completion evidence, dates, and course or pathway records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.