County and Authorizing LEA Reports

Review · Report Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · LCFF Public sharing · Review

Why use it? Validate the students and eligibility factors contributing to LCFF unduplicated pupil counts before certification or fiscal review.

Find discrepancies: Drill to the student list and compare enrollment, English learner, meal eligibility, foster, homeless, migrant, and direct-certification evidence with authorized source systems. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate graduate and completer outcomes and identify students whose enrollment, exit, or completion evidence does not support the reported result.

Find discrepancies: Drill to student detail and compare completion codes, diploma or certificate evidence, exit dates, cohort membership, and subsequent enrollment history. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review Title III eligible immigrant counts and the underlying demographic and enrollment factors used to identify the reported population.

Find discrepancies: Compare the supporting students with SIS birth-country, birth-date, and cumulative U.S.-school-enrollment history; resolve differences with authorized program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Trend Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate graduate and completer outcomes and identify students whose enrollment, exit, or completion evidence does not support the reported result.

Find discrepancies: Drill to student detail and compare completion codes, diploma or certificate evidence, exit dates, cohort membership, and subsequent enrollment history. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate graduate and completer outcomes and identify students whose enrollment, exit, or completion evidence does not support the reported result.

Find discrepancies: Drill to student detail and compare completion codes, diploma or certificate evidence, exit dates, cohort membership, and subsequent enrollment history. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review staff counts or assignments and identify differences between CALPADS, human-resources records, credentials, and the master schedule.

Find discrepancies: Compare each result with HR position records, SEID and demographic data, credentials, job classification, FTE, and teaching or support assignments. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Staff detail Public sharing · No

Why use it? Review staff counts or assignments and identify differences between CALPADS, human-resources records, credentials, and the master schedule.

Find discrepancies: Compare each result with HR position records, SEID and demographic data, credentials, job classification, FTE, and teaching or support assignments. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Detail Public sharing · No

Why use it? Review staff counts or assignments and identify differences between CALPADS, human-resources records, credentials, and the master schedule.

Find discrepancies: Compare each result with HR position records, SEID and demographic data, credentials, job classification, FTE, and teaching or support assignments. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Count Public sharing · Review

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Validate the students counted as experiencing homelessness and reconcile enrollment and program dates with the authorized local liaison roster.

Find discrepancies: Compare the student list with the liaison’s authorized roster, enrollment spans, program membership dates, and school ownership; protect housing-status information. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review the selected special education population, plan, service, setting, meeting, or outcome measure and identify records requiring program review.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Reconcile attendance and absenteeism results with the LEA’s attendance calendar, enrollment dates, and certified local attendance records.

Find discrepancies: Compare student details with the SIS attendance calendar, expected attendance days, enrollment spans, absence totals, and school-level certification records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Count Public sharing · Review

Why use it? Review reported work-based learning participation and confirm that activities, completion dates, and required indicators match local program records.

Find discrepancies: Compare supporting students with the approved program roster, activity type, hours or completion evidence, dates, and course or pathway records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.