End of Year 1

Reconcile · Count Public sharing · Review

Why use it? Confirm which students and schools contribute to the selected enrollment measure and spot unexpected changes in status, grade, or subgroup totals.

Find discrepancies: Compare the report with the census-day SIS roster. Trace school, enrollment status, grade, start date, exit date, and overlapping student-information records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Reconcile · Count Public sharing · Review

Why use it? Reconcile attendance and absenteeism results with the LEA’s attendance calendar, enrollment dates, and certified local attendance records.

Find discrepancies: Compare student details with the SIS attendance calendar, expected attendance days, enrollment spans, absence totals, and school-level certification records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Reconcile attendance and absenteeism results with the LEA’s attendance calendar, enrollment dates, and certified local attendance records.

Find discrepancies: Compare student details with the SIS attendance calendar, expected attendance days, enrollment spans, absence totals, and school-level certification records. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review whether students with disabilities have a participating plan status or a documented reason for non-participation.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review whether students with disabilities have a participating plan status or a documented reason for non-participation.

Find discrepancies: Compare the supporting student list with the special education system. Check plan, meeting, service, disability, setting, status, and effective dates with program staff. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review the students or counts CALPADS treats as dropouts and identify schools or student groups that need investigation.

Find discrepancies: Move from the aggregate to the supporting student list, then compare enrollment, exit, completion, and subsequent-enrollment evidence in the SIS and counseling records. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review reported postsecondary outcomes and identify missing, late, or inconsistent survey and status information.

Find discrepancies: Compare the student list with the survey roster, contact attempts, response documentation, exit or completion status, and the special education system when applicable. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Report Public sharing · Review

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Check English learner status, services, language, or reclassification results and identify records that do not match local program evidence.

Find discrepancies: Compare student-level results with the English learner system, assessment and reclassification records, service documentation, and effective dates in CALPADS. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Review · Report Public sharing · Review

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Review program participation counts or students and verify that eligibility, membership dates, and school ownership match authorized program records.

Find discrepancies: Drill to student detail and compare program codes, eligibility evidence, membership dates, school ownership, and the program office’s authorized roster. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Validate the students counted as experiencing homelessness and reconcile enrollment and program dates with the authorized local liaison roster.

Find discrepancies: Compare the student list with the liaison’s authorized roster, enrollment spans, program membership dates, and school ownership; protect housing-status information. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Validate the students counted as experiencing homelessness and reconcile enrollment and program dates with the authorized local liaison roster.

Find discrepancies: Compare the student list with the liaison’s authorized roster, enrollment spans, program membership dates, and school ownership; protect housing-status information. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Reconcile · Count Public sharing · Review

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Detail Public sharing · No

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It contains record-level or identifying information and should remain restricted to authorized users.

Reconcile · Count Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It contains record-level or identifying information and should remain restricted to authorized users.

Review · Report Public sharing · Review

Why use it? Review incidents, offenses, actions, removals, restraints, or seclusions and identify records that do not match locally approved discipline documentation.

Find discrepancies: Move from counts to supporting detail, then compare incident date, school, offense, action, duration, and special education protections with approved local records. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Reconcile · Count Public sharing · Review

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Reconcile · Count Public sharing · Review

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It is aggregate, but review small cells, access restrictions, and local disclosure requirements before sharing.

Investigate · Student list Public sharing · No

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It contains record-level or identifying information and should remain restricted to authorized users.

Investigate · Student list Public sharing · No

Why use it? Use this report to answer its stated CALPADS reporting question and identify results that warrant local verification.

Find discrepancies: Use the most detailed supporting report available, compare it with the authoritative local source, correct that source, rerun CALPADS, and confirm the difference clears. It contains record-level or identifying information and should remain restricted to authorized users.