IVR0006

What this error actually means

The academic year identifies the reporting period; it is not a calendar year, fiscal year, or graduation year. Its format and relationship to the SDEM effective period must both be valid.

Valid versus invalid

Fields validated

• 7.07 Academic Year ID

Recommended correction path

1. 1

   Open the rejected submission detail

   Locate the exact physical row, field number, submitted value, Reporting LEA, SEID, Academic Year, and effective dates.

2. 2

   Read the raw exported value

   Do not rely only on the formatted HR or SIS screen. Inspect spaces, delimiters, zero padding, dates, and local code translations.

3. 3

   Test this rule

   • Confirm the intended Fall 2 reporting year.
   • Verify the exact Academic Year ID format used by the current layout.
   • Check file-generation parameters and filename/context.
   • Then verify effective start/end dates fall within that year.
4. 4

   Confirm correction authority

   HR/personnel staff own authoritative employment and demographic facts; technical staff own mappings and export behavior; the CALPADS operator verifies the submitted representation. Protect confidential personnel data throughout the review.

5. 5

   Correct the responsible source

   Correct the export’s reporting-year parameter or the row’s academic year. Do not move valid staff events into another year simply to clear the validation.

6. 6

   Resubmit and reconcile downstream records

   Confirm the row posts under the intended SEID and Reporting LEA. Review Staff Profile Report 4.4 and relevant Reports 4.1–4.5; then check whether the same mapping affected other staff, SASS assignments, or CRSE sections.